Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 Before Starting the CoC Application The CoC Consolidated Application consists of three parts, the CoC Application, the CoC Priority Listing, and all the CoC’s project applications that were either approved and ranked, or rejected. All three must be submitted for the CoC Consolidated Application to be considered complete. The Collaborative Applicant is responsible for reviewing the following: 1. The FY 2019 CoC Program Competition Notice of Funding Available (NOFA) for specific application and program requirements. 2. The FY 2019 CoC Application Detailed Instructions which provide additional information and guidance for completing the application. 3. All information provided to ensure it is correct and current. 4. Responses provided by project applicants in their Project Applications. 5. The application to ensure all documentation, including attachment are provided. 6. Questions marked with an asterisk (*), which are mandatory and require a response. FY2019 CoC Application Page 1 09/23/2019 = Page 1 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 1A. Continuum of Care (CoC) Identification Instructions: Guidance for completing the application can be found in the FY 2019 CoC Program Competition Notice of Funding Availability and in the FY 2019 CoC Application Detailed Instructions. Please submit technical questions to the HUD Exchange Ask-A-Question at https://www.hudexchange.info/program-support/my-question/ Resources: The FY 2019 CoC Application Detailed Instruction can be found at: https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources The FY 2019 CoC Program Competition Notice of Funding Availability at: https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program- competition/#nofa-and-notices 1A-1. CoC Name and Number: IL-508 - East St. Louis, Belleville/St. Clair County CoC 1A-2. Collaborative Applicant Name: St. Clair County 1A-3. CoC Designation: CA 1A-4. HMIS Lead: St. Clair County FY2019 CoC Application Page 2 09/23/2019 = Page 2 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 1B. Continuum of Care (CoC) Engagement Instructions: Guidance for completing the application can be found in the FY 2019 CoC Program Competition Notice of Funding Availability and in the FY 2019 CoC Application Detailed Instructions. Please submit technical questions to the HUD Exchange Ask-A-Question at https://www.hudexchange.info/program-support/my-question/ Resources: The FY 2019 CoC Application Detailed Instruction can be found at: https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources The FY 2019 CoC Program Competition Notice of Funding Availability at: https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program- competition/#nofa-and-notices Warning! The CoC Application score could be affected if information is incomplete on this formlet. 1B-1. CoC Meeting Participants. For the period of May 1, 2018 to April 30, 2019, applicants must indicate whether the Organization/Person listed: 1. participated in CoC meetings; 2. voted, including selecting CoC Board members; and 3. participated in the CoC’s coordinated entry system. Participates Votes, Organization/Person in CoC including Participates in Meetings selecting CoC Coordinated Entry Board System Members Local Government Staff/Officials Yes Yes Yes CDBG/HOME/ESG Entitlement Jurisdiction Yes Yes Yes Law Enforcement No No Yes Local Jail(s) No No Yes Hospital(s) Yes No Yes EMS/Crisis Response Team(s) No No No Mental Health Service Organizations Yes Yes Yes Substance Abuse Service Organizations Yes Yes Yes Affordable Housing Developer(s) Yes No No Disability Service Organizations Yes No Yes Disability Advocates Yes No Yes Public Housing Authorities Yes Yes Yes CoC Funded Youth Homeless Organizations Not Applicable No No Non-CoC Funded Youth Homeless Organizations Yes Yes Yes FY2019 CoC Application Page 3 09/23/2019 = Page 3 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 Youth Advocates Yes Yes Yes School Administrators/Homeless Liaisons Yes Yes Yes CoC Funded Victim Service Providers Yes Yes Yes Non-CoC Funded Victim Service Providers Not Applicable No No Domestic Violence Advocates Yes Yes Yes Street Outreach Team(s) Yes No Yes Lesbian, Gay, Bisexual, Transgender (LGBT) Advocates No No No LGBT Service Organizations No No No Agencies that serve survivors of human trafficking Yes Yes No Other homeless subpopulation advocates Yes Yes No Homeless or Formerly Homeless Persons Yes Yes No Mental Illness Advocates Yes Yes Yes Substance Abuse Advocates Yes Yes Yes Other:(limit 50 characters) Private landlord Faith communities 1B-1a. CoC’s Strategy to Solicit/Consider Opinions on Preventing/Ending Homelessness. Applicants must describe how the CoC: 1. solicits and considers opinions from a broad array of organizations and individuals that have knowledge of homelessness, or an interest in preventing and ending homelessness; 2. communicates information during public meetings or other forums the CoC uses to solicit public information; 3. takes into consideration information gathered in public meetings or forums to address improvements or new approaches to preventing and ending homelessness; and 4. ensures effective communication with individuals with disabilities, including the availability of accessible electronic formats, e.g., PDF. (limit 2,000 characters) 1. The Homeless Action Council (IL-508 CoC entity) has a robust strategy for soliciting and considering opinions of those who have an interest in preventing or ending homelessness. The CoC seeks members who represent a range of expertise in homelessness/housing, including DV, youth advocates, and Veterans. Each year, the CoC evaluates the current makeup of the Board, committees/workgroups, and identifies gaps. The Executive Board then solicits membership that can provide missing insight. The Rank and Review committee has non-CoC funded reps to provide objective input and recommendations. 2. The Homeless Action Council holds numerous focus groups and committee meetings, drawing in outside agencies and individuals with expertise and knowledge in a variety of issues that affect our homeless population to improve the delivery of homeless prevention services. These issues include addressing mental health challenges from hospital discharge through permanent housing FY2019 CoC Application Page 4 09/23/2019 = Page 4 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 placement; serving LGBT individuals/families; improving employment and non- employment income; and youth homelessness. 3. During our monthly open meetings, we discuss community homelessness issues and solicit feedback from all present. Based on feedback, the Homeless Action Council designated this year homeless youth as a priority population. After each meeting, we encourage opinions from the dozens of groups and persons to whom we send the meeting minutes. These specific focus groups and committee meetings have led to feedback on improvement of services and suggestions for new approaches, including an employment boot camp for homeless individuals, resulting in several hires. 4. The CoC provides related materials and forms through accessible electronic formats. Also, the CoC has access to interpreters, including sign language interpreters to assist those with disabilities, or that speak a language other than English. 1B-2. Open Invitation for New Members. Applicants must describe: 1. the invitation process; 2. how the CoC communicates the invitation process to solicit new members; 3. how the CoC ensures effective communication with individuals with disabilities, including the availability of accessible electronic formats; 4. how often the CoC solicits new members; and 5. any special outreach the CoC conducted to ensure persons experiencing homelessness or formerly homeless persons are encouraged to join the CoC. (limit 2,000 characters) 1. The CoC solicits Board and committee membership annually via a public announcement to the CoC listserv, posting info through social media and the CoC’s website; and concentrated outreach to faith-based organizations, churches, non-CoC agencies, and government groups to invite their participation. 2. We communicate the invitation process publicly via the CoC listserv, posting on the CoC’s social media accounts, and direct outreach to organizations or individuals who represent specific expertise in needed areas. We issue invitations to become general CoC members verbally in local meetings on an on-going basis throughout the year. 3. The CoC ensures effective communication with individuals with disabilities by having CoC materials available in accessible electronic formats and through partnerships with local disability agencies. This ensures that the CoC addresses homelessness across a variety of subpopulations and provides resources that can easily be ascertained by individuals with disabilities. 4. The CoC Governance Charter states that we issue an annual public invitation to solicit new members via the news media, but we have a year-round continuous process for engaging new groups and soliciting members into the FY2019 CoC Application Page 5 09/23/2019 = Page 5 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 CoC with formal new member recommendations made quarterly with the Homeless Action Council officially voting the agency/individual into the Council. 5. The CoC reaches out to local providers to seek assistance identifying interested homeless or formerly homeless individuals within their projects and encouraging them to participate, including helping them apply for CoC Board membership. 1B-3. Public Notification for Proposals from Organizations Not Previously Funded. Applicants must describe: 1. how the CoC notifies the public that it is accepting project application proposals, and that it is open to and will consider applications from organizations that have not previously received CoC Program funding, as well as the method in which proposals should be submitted; 2. the process the CoC uses to determine whether the project application will be included in the FY 2019 CoC Program Competition process; 3. the date(s) the CoC publicly announced it was open to proposal; 4. how the CoC ensures effective communication with individuals with disabilities, including the availability of accessible electronic formats; and 5. if the CoC does not accept proposals from organizations that have not previously received CoC Program funding or did not announce it was open to proposals from non-CoC Program funded organizations, the applicant must state this fact in the response and provide the reason the CoC does not accept proposals from organizations that have not previously received CoC Program funding. (limit 2,000 characters) 1. The CoC solicited new project proposal via a request for proposals (RFP) that was open to all nonprofits regardless of current CoC grantee status. We provided information at monthly CoC meetings to encourage attending non-CoC agencies to apply and to share with other agencies interested in applying. CoC staff shared the RFP for FY2019 CoC Competition on 07/22/2019 by posting it on the St. Clair County, Illinois website. Renewal projects were required to apply via esnaps. New project applicants were required to submit a proposal via email. CoC staff and consultants worked with new applicants to understand HUD grant requirements and assist with completing applications within esnaps system. 2. The CoC required all renewal and new applicants to submit a Letter of Intent to apply. The primary factors considered in project selection were community need, use of Housing First practices, and prioritizing those with the greatest need. The Ranking and Review committee made recommendations to the CoC Board regarding priority list of ranked projects. All projects notified of decisions via email outside of esnaps on 09/03/2019. 3. This year, the CoC publicly announced it was open to proposals through website posting (07/22/19), email (07/24/19) and announcements at community meetings. The CoC vigorously encouraged all agencies to consider applying for CoC funds, particularly those agencies which do not currently receive CoC funding. FY2019 CoC Application Page 6 09/23/2019 = Page 6 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 4. The CoC provides application and announcements in accessible electronic formats to ensure that individuals with disabilities can participate in the grant application process. If additional support is needed to accommodate a disability, community disability advocates assist the CoC in providing needed resources/services. 5. The CoC encourages and gladly accepts proposals from non-CoC agencies. FY2019 CoC Application Page 7 09/23/2019 = Page 7 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 1C. Continuum of Care (CoC) Coordination Instructions: Guidance for completing the application can be found in the FY 2019 CoC Program Competition Notice of Funding Availability and in the FY 2019 CoC Application Detailed Instructions. Please submit technical questions to the HUD Exchange Ask-A-Question at https://www.hudexchange.info/program-support/my-question/ Resources: The FY 2019 CoC Application Detailed Instruction can be found at: https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources The FY 2019 CoC Program Competition Notice of Funding Availability at: https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program- competition/#nofa-and-notices Warning! The CoC Application score could be affected if information is incomplete on this formlet. 1C-1. CoCs Coordination, Planning, and Operation of Projects. Applicants must select the appropriate response for each federal, state, local, private, other organizations, or program source the CoC included in the planning and operation of projects that serve individuals experiencing homelessness, families experiencing homelessness, unaccompanied youth experiencing homelessness, persons who are fleeing domestic violence, or persons at risk of homelessness. Coordinates with Planning Entities or Organizations the CoC coordinates planning and operation of projects and Operation of Projects Housing Opportunities for Persons with AIDS (HOPWA) Yes Temporary Assistance for Needy Families (TANF) Yes Runaway and Homeless Youth (RHY) Yes Head Start Program Yes Funding Collaboratives No Private Foundations Yes Housing and services programs funded through U.S. Department of Justice (DOJ) Funded Housing and No Service Programs Housing and services programs funded through U.S. Health and Human Services (HHS) Funded Housing and Yes Service Programs Housing and service programs funded through other Federal resources Yes Housing and services programs funded through State Government Yes Housing and services programs funded through Local Government Yes Housing and service programs funded through private entities, including foundations Yes Other:(limit 50 characters) FY2019 CoC Application Page 8 09/23/2019 = Page 8 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 1C-2. CoC Consultation with ESG Program Recipients. Applicants must describe how the CoC: 1. consulted with ESG Program recipients in planning and allocating ESG funds; 2. participated in the evaluating and reporting performance of ESG Program recipients and subrecipients; and 3. ensured local homelessness information is communicated and addressed in the Consolidated Plan updates. (limit 2,000 characters) 1. Our continuum is in the Illinois Balance of State jurisdiction for ESG purposes. We worked closely with the Illinois Department of Human Services (IDHS), the Balance of State ESG recipient, to develop performance standards and help ensure that all ESG funded projects comply with performance goals. The CoC provided IDHS with HMIS data and ESG subrecipient information. CoC staff solicited feedback from the CoC Board and agency providers regarding the ESG providers addressing the homeless population needs in our community. 2. The CoC’s Prevention Committee developed performance standards for all ESG projects, which were adopted and implemented in project monitoring. The CoC evaluates outcomes of ESG projects on a quarterly basis throughout the year. 3. CoC staff communicates with our county Community Development office, which is our Consolidated Plan jurisdiction, throughout the year and participates in the planning process. This communication allows the Community Development staff to relay the CoC’s ideas and concerns regarding the local homelessness challenges and to ensure relevant input is included in the Consolidated Plan updates. 1C-2a. Providing PIT and HIC Data to Yes to both Consolidated Plan Jurisdictions. Applicants must indicate whether the CoC provided Point-in-Time (PIT) and Housing Inventory Count (HIC) data to the Consolidated Plan jurisdictions within its geographic area. 1C-2b. Providing Other Data to Consolidated Yes Plan Jurisdictions. Applicants must indicate whether the CoC ensured local homelessness information is communicated to Consolidated Plan Jurisdictions within its geographic area so it can be addressed in Consolidated Plan FY2019 CoC Application Page 9 09/23/2019 = Page 9 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 updates. 1C-3. Addressing the Safety Needs of Domestic Violence, Dating Violence, Sexual Assault, and Stalking Survivors. Applicants must describe: 1. the CoC’s protocols, including protocols for coordinated entry and the CoC’s emergency transfer plan, that prioritize safety and incorporate trauma-informed, victim-centered services; and 2. how the CoC, through its coordinated entry, maximizes client choice for housing and services while ensuring safety and confidentiality. (limit 2,000 characters) 1. The coordinated entry (CE) center immediately connects all individuals and families who are fleeing or attempting to flee domestic violence, dating violence, sexual assault, trafficking, or stalking to the Violence Prevention Center hotline. We conduct this warm handoff by calling the hotline directly from the CE center immediately upon receiving permission from the person to do so. By making this connection. we assure that such persons have safe and confidential access to emergency services such as domestic violence counseling, advocacy, and shelter, as well as a comparable CE process. Coordinated entry staff and VPC staff collaborate on best practices that prioritize the safety of clients through the coordinated entry process and identifying housing options. VPC provides training on safety planning and other best practices for working with victims of DV. Additional CoC training for non- domestic violence homeless providers includes trauma-informed care and motivational interviewing. 2. To maximize client choice and ensure safety, the CoC partners with VPC to review data collection practices and trauma-informed care in conducting coordinated entry assessment (VI-SPDAT). Also, all personal data on DV victims are shared in a confidential manner between VPC and other providers when making referrals. We never enter personal data into our HMIS system. VPC and the Housing Resource Center work together to find appropriate housing based on client choice and their safety plan. 1C-3a. Training–Best Practices in Serving DV Survivors. Applicants must describe how the CoC coordinates with victim services providers to provide training, at least on an annual basis, for: 1. CoC area project staff that addresses safety and best practices (e.g., trauma-informed, victim-centered) on safety and planning protocols in serving survivors of domestic violence; and 2. Coordinated Entry staff that addresses safety and best practices (e.g., Trauma Informed Care) on safety and planning protocols in serving survivors of domestic violence. (limit 2,000 characters) 1. Annually, the CoC partners with the Violence Prevention Center (VPC) to provide training for all project staff in best practices in serving DV survivors and safety planning. We share training announcements via the CoC listserv. We FY2019 CoC Application Page 10 09/23/2019 = Page 10 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 mandate attendance for CoC and ESG project staff, and we encourage all nonfunded homeless services providers to attend. In addition to this training, Chestnut Health Systems provided a separate training session for providers covering trauma-informed care and motivational interviewing. 2. The CoC requires all coordinated entry staff to receive 40 hours of training from the Violence Prevention Center. Topics include Court Advocacy; Detecting Domestic Abuse; Counseling Persons Fleeing; and Intensive Case Management. VPC staff provides an annual training review for coordinated entry staff. 1C-3b. Domestic Violence–Community Need Data. Applicants must describe how the CoC uses de-identified aggregate data from a comparable database to assess the special needs related to domestic violence, dating violence, sexual assault, and stalking. (limit 2,000 characters) The CoC’s domestic violence provider, the Violence Prevention Center (VPC), utilizes a comparable database to the Coordinated Entry’s HMIS database. VPC submits monthly utilization reports as well as statistics and relevant data related to domestic violence, dating violence, sexual assault, and stalking to help the CoC assess the community needs related to domestic violence. CoC staff review the data to evaluate project implementation and performance and for any changes in numbers served or in demand. The CoC also collects info about DV experience in the PIT count, and reports aggregate data to the full CoC during a monthly Homeless Action Council meeting. *1C-4. PHAs within CoC. Attachments Required. Applicants must submit information for the two largest PHAs or the two PHAs with which the CoC has a working relationship within the CoC’s geographic area. % New Admissions into Public Housing PHA has General or PHA has a Preference for Public Housing Agency Name and Housing Choice Voucher Program Limited Homeless current PSH program during FY 2018 who were experiencing Preference participants no longer homelessness at entry needing intensive supportive services, e.g., Moving On East Saint Louis Housing Authority 0.00% No No St. Clair County Housing Authority 0.00% No No 1C-4a. PHAs’ Written Policies on Homeless Admission Preferences. Applicants must: 1. provide the steps the CoC has taken, with the two largest PHAs within the CoC’s geographic area or the two PHAs the CoC has working relationships with, to adopt a homeless admission preference–if the CoC only has one PHA within its geographic area, applicants may respond for one; or FY2019 CoC Application Page 11 09/23/2019 = Page 11 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 2. state that the CoC does not work with the PHAs in its geographic area. (limit 2,000 characters) 2. The CoC does not currently work with the two local PHAs on adopting a homeless admission preference policy. The Strategic Planning Committee has identified the need to build a relationship with the PHAs, and in the next few months, we will advocate for a homeless admission preference policy. 1C-4b. Moving On Strategy with Affordable Housing Providers. Applicants must indicate whether the CoC has a Moving On Strategy with affordable housing providers in its jurisdiction. No 1C-5. Protecting Against Discrimination. Applicants must describe the actions the CoC has taken to address all forms of discrimination, such as discrimination based on any protected classes under the Fair Housing Act and 24 CFR 5.105(a)(2) – Equal Access to HUD-Assisted or -Insured Housing. (limit 2,000 characters) The CoC addresses all forms of discrimination in the following ways: 1. Our CoC Written Standards require all homeless assistance projects to make all services and housing available to individual and families “without regard to actual or perceived sex, sexual orientation, or gender identity.” The program standards prohibit all projects from denying admission to individuals and families based on age, sex, gender, LGBT status, marital status, or disability. 2. In 2019, we provided training in cultural diversity, LGBT needs, and the Equal Access Rule to all CoC projects. We reinforce this training annually. 3. Coordinated entry staff works consistently with projects, clients, and housing providers on an individual basis to guide them as they put the rule into practice. *1C-5a. Anti-Discrimination Policy and Training. Applicants must indicate whether the CoC implemented an anti- discrimination policy and conduct training: 1. Did the CoC implement a CoC-wide anti-discrimination policy that applies to all projects regardless of funding source? Yes 2. Did the CoC conduct annual CoC-wide training with providers on how to effectively address discrimination based on any Yes protected class under the Fair Housing Act? 3. Did the CoC conduct annual training on how to effectively address discrimination based on any protected class under 24 Yes CFR 5.105(a)(2) – Equal Access to HUD-Assisted or -Insured Housing? FY2019 CoC Application Page 12 09/23/2019 = Page 12 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 *1C-6. Criminalization of Homelessness. Applicants must select all that apply that describe the strategies the CoC implemented to prevent the criminalization of homelessness in the CoC’s geographic area. 1. Engaged/educated local policymakers: X 2. Engaged/educated law enforcement: X 3. Engaged/educated local business leaders: 4. Implemented communitywide plans: 5. No strategies have been implemented: 6. Other:(limit 50 characters) 1C-7. Centralized or Coordinated Assessment System. Attachment Required. Applicants must: 1. demonstrate the coordinated entry system covers the entire CoC geographic area; 2. demonstrate the coordinated entry system reaches people who are least likely to apply for homelessness assistance in the absence of special outreach; and 3. demonstrate the assessment process prioritizes people most in need of assistance and ensures they receive assistance in a timely manner. (limit 2,000 characters) 1. The CoC’s coordinated entry system covers 100% of the St. Clair County geographic area. Our outreach efforts extend to all homeless service providers, police departments, community churches, and township offices. 2. The persons least likely to apply for assistance are unsheltered homeless, especially those with multiple barriers. Coordinated entry staff work with local agencies providing outreach efforts to unsheltered homeless and our outreach teams reach out to homeless individuals who have multiple barriers. Most of these individuals are chronically homeless and have mental health or substance abuse issues. The coordinated entry staff, in tandem with crucial outreach workers, develop and maintain a by-name list of these individuals and discuss the progress of outreach staff in encouraging the individual to engage with the CoC and accept housing. FY2019 CoC Application Page 13 09/23/2019 = Page 13 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 3. The coordinated entry assessment process prioritizes those most in need of assistance. We use the VI-SPDAT score, an individuals’ length of homelessness, and the date of first engagement to create priority lists for each housing type. Coordinated entry staff does a follow-up with participants to ensure services have been received in a timely manner by contacting clients and agencies within 30 days of the referral acceptance or denial in the HMIS system and within 30 days of participants’ housing move-in dates. FY2019 CoC Application Page 14 09/23/2019 = Page 14 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 1D. Continuum of Care (CoC) Discharge Planning Instructions: Guidance for completing the application can be found in the FY 2019 CoC Program Competition Notice of Funding Availability and in the FY 2019 CoC Application Detailed Instructions. Please submit technical questions to the HUD Exchange Ask-A-Question at https://www.hudexchange.info/program-support/my-question/ Resources: The FY 2019 CoC Application Detailed Instruction can be found at: https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources The FY 2019 CoC Program Competition Notice of Funding Availability at: https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program- competition/#nofa-and-notices Warning! The CoC Application score could be affected if information is incomplete on this formlet. 1D-1. Discharge Planning Coordination. Applicants must indicate whether the CoC actively coordinates with the systems of care listed to ensure persons who have resided in them longer than 90 days are not discharged directly to the streets, emergency shelters, or other homeless assistance programs. Check all that apply (note that when "None:" is selected no other system of care should be selected). Foster Care: Health Care: X Mental Health Care: X Correctional Facilities: X None: FY2019 CoC Application Page 15 09/23/2019 = Page 15 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 1E. Local CoC Competition Instructions Guidance for completing the application can be found in the FY 2019 CoC Program Competition Notice of Funding Availability and in the FY 2019 CoC Application Detailed Instructions. Please submit technical questions to the HUD Exchange Ask-A-Question at https://www.hudexchange.info/program-support/my-question/ Resources: The FY 2019 CoC Application Detailed Instruction can be found at: https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources The FY 2019 CoC Program Competition Notice of Funding Availability at: https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program- competition/#nofa-and-notices Warning! The CoC Application score could be affected if information is incomplete on this formlet. *1E-1. Local CoC Competition–Announcement, Established Deadline, Applicant Notifications. Attachments Required. Applicants must indicate whether the CoC: 1. informed project applicants in its local competition announcement about point values or other ranking criteria the CoC would Yes use to rank projects on the CoC Project Listings for submission to HUD for the FY 2019 CoC Program Competition; 2. established a local competition deadline, and posted publicly, for project applications that was no later than 30 days before the Yes FY 2019 CoC Program Competition Application submission deadline; 3. notified applicants that their project application(s) were being rejected or reduced, in writing along with the reason for the Did not decision, outside of e-snaps, at least 15 days before the FY 2019 CoC Program Competition Application submission deadline; and reject or reduce any project 4. notified applicants that their project applications were accepted and ranked on the CoC Priority Listing in writing, outside of e- Yes snaps, at least 15 days before the FY 2019 CoC Program Competition Application submission deadline. 1E-2. Project Review and Ranking–Objective Criteria. Applicants must indicate whether the CoC used the following to rank and select project applications for the FY 2019 CoC Program Competition: 1. Used objective criteria to review and rank projects for funding (e.g., cost effectiveness of the project, performance data, type of Yes population served); 2. Included one factor related to improving system performance (e.g., exits to permanent housing (PH) destinations, retention of PH, Yes length of time homeless, returns to homelessness, job/income growth, etc.); and 3. Included a specific method for evaluating projects submitted by victim services providers that utilized data generated from a Yes comparable database and evaluated these projects on the degree they improve safety for the population served. FY2019 CoC Application Page 16 09/23/2019 = Page 16 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 1E-3. Project Review and Ranking–Severity of Needs and Vulnerabilities. Applicants must describe: 1. the specific severity of needs and vulnerabilities the CoC considered when reviewing and ranking projects; and 2. how the CoC takes severity of needs and vulnerabilities into account when reviewing and ranking projects. (limit 2,000 characters) 1. The CoC evaluated all renewal CoC projects and used the resulting scores to rank projects for the CoC project listing. We considered the following factors related to the severity of need and vulnerabilities: (1) actual percentage of chronic homeless served, which includes significant physical and mental disabilities; (2) multiple barriers in current population: mental illness, chronic health conditions, physical disabilities, HIV/AIDS, developmental disabilities, and substance use disorders; and (3) acceptance of persons with low or no income, criminal records, current or past substance usage, and high utilization of emergency systems. 2. The CoC’s neutral panel gave special consideration to projects serving a higher number of vulnerable participants, based on the three criteria mentioned above, through the ranking, review, and selection process. Together, these three factors accounted for 15 of 55 points, or 27% of the total score. 1E-4. Public Postings–CoC Consolidated Application. Attachment Required. Applicants must: 1. indicate how the CoC made public the review and ranking process the CoC used for all project applications; or 2. check 6 if the CoC did not make public the review and ranking process; and 3. indicate how the CoC made public the CoC Consolidated Application–including the CoC Application and CoC Priority Listing that includes all project applications accepted and ranked or rejected–which HUD required CoCs to post to their websites, or partners websites, at least 2 days before the FY 2019 CoC Program Competition application submission deadline; or 4. check 6 if the CoC did not make public the CoC Consolidated Application. Public Posting of Objective Review and Ranking Public Posting of CoC Consolidated Application Process including: CoC Application, CoC Priority Listing, Project Listings 1. Email 1. Email X X 2. Mail 2. Mail 3. Advertising in Local Newspaper(s) 3. Advertising in Local Newspaper(s) FY2019 CoC Application Page 17 09/23/2019 = Page 17 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 4. Advertising on Radio or Television 4. Advertising on Radio or Television 5. Social Media (Twitter, Facebook, etc.) 5. Social Media (Twitter, Facebook, etc.) X X 6. Did Not Publicly Post Review and Ranking Process 6. Did Not Publicly Post CoC Consolidated Application 1E-5. Reallocation between FY 2015 and FY 2018. Applicants must report the percentage of the CoC’s ARD that was reallocated between the FY 2015 and FY 2018 CoC Program Competitions. Reallocation: 0% 1E-5a. Reallocation–CoC Review of Performance of Existing Projects. Applicants must: 1. describe the CoC written process for reallocation; 2. indicate whether the CoC approved the reallocation process; 3. describe how the CoC communicated to all applicants the reallocation process; 4. describe how the CoC identified projects that were low performing or for which there is less need; and 5. describe how the CoC determined whether projects that were deemed low performing would be reallocated. (limit 2,000 characters) 1. Per the CoC’s reallocation policy, the Ranking and Review Committee determines if a project is subject to an involuntary reallocation of funds. To be subject to reallocation a project must be either low performing under the System Performance Measures or be low performing under at least two of the following: data quality, participation in mandatory CoC training, HAC participation, and adherence to HAC policy and procedures. Based on the severity of the issue and whether the project took corrective actions in improving in low performing areas, the Ranking and Review Committee submits a recommendation to the Executive Board for either a partial or a full reallocation of the project’s funding. A majority vote is needed to approve the reallocation by the Executive Board members eligible to vote who are not affiliated with a CoC or ESG currently funded organization or an organization which has applied for CoC or ESG funding. 2. The 15-member Homeless Action Council Board has approved the reallocation policy. 3. The CoC made all applicants were made aware of the criteria for reallocation when it disseminated the ranking and scoring process to them. 4. During the FY2019 grant application process, the Ranking and Review FY2019 CoC Application Page 18 09/23/2019 = Page 18 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 Committee did not identify any projects that were low performing or for which there was less of a need. 5. The Ranking and Review Committee did not deem any projects low performing, and therefore the CoC did not reallocate any grant funds this year FY2019 CoC Application Page 19 09/23/2019 = Page 19 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 DV Bonus Instructions Guidance for completing the application can be found in the FY 2019 CoC Program Competition Notice of Funding Availability and in the FY 2019 CoC Application Detailed Instructions. Please submit technical questions to the HUD Exchange Ask-A-Question at https://www.hudexchange.info/program-support/my-question/ Resources: The FY 2019 CoC Application Detailed Instruction can be found at: https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources The FY 2019 CoC Program Competition Notice of Funding Availability at: https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program- competition/#nofa-and-notices Warning! The CoC Application score could be affected if information is incomplete on this formlet. 1F-1 DV Bonus Projects. Applicants must indicate whether the CoC is Yes requesting DV Bonus projects which are included on the CoC Priority Listing: 1F-1a. Applicants must indicate the type(s) of project(s) included in the CoC Priority Listing. 1. PH-RRH 2. Joint TH/RRH X 3. SSO Coordinated Entry Applicants must click “Save” after checking SSO Coordinated Entry to view questions 1F-3 and 1F-3a. *1F-2. Number of Domestic Violence Survivors in CoC’s Geographic Area. Applicants must report the number of DV survivors in the CoC’s geographic area that: Need Housing or Services 1,700.00 FY2019 CoC Application Page 20 09/23/2019 = Page 20 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 the CoC is Currently Serving 51.00 1F-2a. Local Need for DV Projects. Applicants must describe: 1. how the CoC calculated the number of DV survivors needing housing or service in question 1F-2; and 2. the data source (e.g., HMIS, comparable database, other administrative data, external data source). (limit 500 characters) 1. The CoC calculated the number of DV survivors needing housing or service through the Violence Prevention Center’s intake assessment and InfoNet’s reports. The CoC collected additional data through the CoC’s HMIS records for DV survivors served by non-DV providers. 2. The data source is the Violence Prevention Center’s comparable database, Infonet. The agency provides a monthly report to the Housing Resource Center, identifying the number of clients residing in their shelter. 1F-4. PH-RRH and Joint TH and PH-RRH Project Applicant Capacity. Applicants must provide information for each unique project applicant applying for PH-RRH and Joint TH and PH-RRH DV Bonus projects which the CoC is including in its CoC Priority Listing–using the list feature below. Applicant Name DUNS Number Violence Preventi... 174171496 FY2019 CoC Application Page 21 09/23/2019 = Page 21 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 1F-4. PH-RRH and Joint TH and PH-RRH Project Applicant Capacity DUNS Number: 174171496 Applicant Name: Violence Prevention Center Rate of Housing Placement of DV Survivors–Percentage: 60.00% Rate of Housing Retention of DV Survivors–Percentage: 92.00% 1F-4a. Rate of Housing Placement and Housing Retention. Applicants must describe: 1. how the project applicant calculated the rate of housing placement and rate of housing retention reported in the chart above; and 2. the data source (e.g., HMIS, comparable database, other administrative data, external data source). (limit 500 characters) 1. We calculated the housing placement rate by dividing the total number of exits from the domestic violence shelter by the number of exits to permanent housing (either moving into housing of their own or moving in permanently with relatives). We calculated the retention rate by dividing the number of permanent housing exits by those who later returned to the DV shelter. 2. The data source is Illinois Infonet, a comparable database maintained by the Violence Prevention Center. 1F-4b. DV Survivor Housing. Applicants must describe how project applicant ensured DV survivors experiencing homelessness were assisted to quickly move into permanent housing. (limit 2,000 characters) The Violence Prevention Center (VPC) assists survivors in moving as quickly as possible into permanent housing. When persons fleeing from domestic violence enter our domestic violence emergency shelter, we immediately assign a case manager to work with them in identifying and addressing their needs to prepare them for permanent housing. We have an array of approaches to increase clients’ income so they can afford safe and decent housing. We make employment referrals to job placement specialists at the Illinois State Employment Service, Goodwill Industries, Urban League Employment Center, and the St. Clair County WIOA program. We provide transportation to and from work and for personal business matters. Case managers assist participants in applying for SNAP benefits, state ID cards, social security cards, TANF cash assistance, Medicaid, disability, and general assistance. VPC partners with banks, who offer financial literacy classes to assist clients with understanding budgeting, savings accounts, and money management. VPC also owns a Shelter Shop, which provides clothing and household needs for participants to better prepare them for permanent FY2019 CoC Application Page 22 09/23/2019 = Page 22 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 housing and maintaining their home Simultaneously, while all the case management pieces identified are being addressed, a VPC Housing Specialist assists in locating permanent housing, utilizing our established partnerships with reputable landlords. Once a client identifies permanent housing, we assist with related needs such as utility deposits, food, childcare, moving assistance, rental deposits, transportation, and ongoing DV counseling and legal advocacy. 1F-4c. DV Survivor Safety. Applicants must describe how project applicant: 1. ensured the safety of DV survivors experiencing homelessness by: (a) training staff on safety planning; (b) adjusting intake space to better ensure a private conversation; (c) conducting separate interviews/intake with each member of a couple; (d) working with survivors to have them identify what is safe for them as it relates to scattered site units and/or rental assistance; (e) maintaining bars on windows, fixing lights in the hallways, etc. for congregate living spaces operated by the applicant; (f) keeping the location confidential for dedicated units and/or congregate living spaces set-aside solely for use by survivors; and 2. measured its ability to ensure the safety of DV survivors the project served. (limit 2,000 characters) 1. The Violence Prevention Center (VPC) has extensive experience in ensuring safety for survivors of domestic violence. a. Safety Planning. We require every staff member to complete training on developing safety plans. This is integrated into a 40-hour domestic violence training curriculum that is mandatory prior to working with clients. Our staff also conducts lethality assessments, which identify specific and unique circumstances that need to be addressed in the safety plan. b. Intake Space. Every Case Manager and Housing Specialist has a private office in the VPC building. These offices provide confidential, safe places for intakes interviews, service planning, and supportive counseling. c. Separate Intakes. Every intake interview is private and individual. We do not work with couples, only with victims and their children. d. Safe Housing. The lethality assessment helps identify what type of rental assistance and housing is needed. A Housing Specialist works closely with the client in determining the safest resource for permanent housing. e. Congregate Spaces. Our shelter has been designed to maximize safety for our residents. The shelter can only be accessed through electronically locked doors and has an intercom and camera system to ensure the safety of the residents and staff. f. Confidential Location. Our shelter is in a confidential location. We use a post FY2019 CoC Application Page 23 09/23/2019 = Page 23 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 office box for the mailing address. 2. We measure our effectiveness at ensuring safety by obtaining regular feedback from clients. We provide victims with basic domestic violence education to assist them in recognizing the cycle of violence in order to recognize key warning signs before abuse happens. We help them develop individualized safety plans, and we inform them of their options so they can make informed decisions. At every step, we ask for feedback. These conversations help us ensure the safety of the victim during a time of crisis. 1F-4d. Trauma-Informed, Victim-Centered Approaches. Applicants must describe: 1. project applicant’s experience in utilizing trauma-informed, victim- centered approaches to meet needs of DV survivors; and 2. how, if funded, the project will utilize trauma-informed, victim-centered approaches to meet needs of DV survivors by: (a) prioritizing participant choice and rapid placement and stabilization in permanent housing consistent with participants’ preferences; (b) establishing and maintaining an environment of agency and mutual respect, e.g., the project does not use punitive interventions, ensures program participant staff interactions are based on equality and minimize power differentials; (c) providing program participants access to information on trauma, e.g., training staff on providing program participant with information on trauma; (d) placing emphasis on the participant’s strengths, strength-based coaching, questionnaires and assessment tools include strength-based measures, case plans include assessments of program participants strengths and works towards goals and aspirations; (e) centering on cultural responsiveness and inclusivity, e.g., training on equal access, cultural competence, nondiscrimination; (f) delivering opportunities for connection for program participants, e.g., groups, mentorships, peer-to-peer, spiritual needs; and (g) offering support for parenting, e.g., parenting classes, childcare. (limit 4,000 characters) 1. The Violence Prevention Center (VPC) is a trauma-informed agency. We implemented trauma-informed principles years ago, and we view domestic violence through the lens of trauma. We have adapted the understanding of trauma to guide us. Each client’s need is individualized, and we use victim- centered approaches. Gaining knowledge of the impact of trauma helps staff better understand triggers and the unique vulnerabilities of survivors. It also helps us tailor services to account for the impact of violence and trauma. As advocates, our first concern is for physical safety. Our staff knows that traumatic reactions are “normal” reactions to “abnormal” events. They have learned that symptoms that in the past were quickly referred to as mental health symptoms or uncooperative and negative behaviors may actually be traumatic reactions to abuse. 2. We use a trauma-informed approach that focuses on resilience and strengths as well as psychological harm. Our victim-centered philosophy is expressed FY2019 CoC Application Page 24 09/23/2019 = Page 24 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 throughout our program. We assess victims utilizing the Domestic Violence Survivor’s Assessment. This tool is designed specifically for those who have experienced domestic violence and who seek a violence-free life. Following the assessment, the staff and the survivors together develop and review service plans that are the basis for interventions and supports responding to individual circumstances, needs, and preferences. a. Housing Choice. We develop service plans jointly with clients, who identify their own goals with the guidance and support of the Housing Specialist. b. Mutual Respect. The trauma-informed approach is sensitive and respectful. We provide support with intent, and we never re-traumatize. We do not use punitive interventions. c. Access to Information. We assist clients in understanding how their exposure to abuse and violence can affect their ability to regulate emotions, process information, and attend to their surroundings. We help them understand that “symptoms” may be survival strategies and assist them in developing new survival strategies. We design services and support to prevent re-traumatization and promote healing and recovery. d. Strength-Based Approach. Our intake protocol includes a comprehensive, individualized, strength-based, culturally responsive assessment. It identifies strengths and personal assets along with needs and risk factors. We tailor assessments according to the strengths and needs of the specific individuals. e. Cultural Sensitivity. Cultural sensitivity is a vital component of our service delivery approach. We train all staff on an ongoing basis on cultural sensitivity and awareness. Cultural, religious, or familial beliefs that abuse is an accepted part of a culture or family history are often barriers. Educating clients about options and providing access to culturally appropriate support is crucial in addressing these barriers. For example, we have a staff position to address clients’ spiritual needs. f. Connections. VPC’s counseling program offers domestic violence groups, mentorships, and peer to peer connections. These groups are led by our licensed therapists. Groups are available for adults and children. All groups are voluntary and free. g. Parenting Support. VPC staff provides supportive counseling and guidance in the area of parenting as well as connecting clients to parenting classes and childcare. 1F-4e. Meeting Service Needs of DV Survivors. Applicants must describe how the project applicant met services needs and ensured DV survivors experiencing homelessness were assisted to quickly move into permanent housing while addressing their safety needs, including: - Child Custody - Legal Services - Criminal History FY2019 CoC Application Page 25 09/23/2019 = Page 25 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 - Bad Credit History - Education - Job Training - Employment - Physical/Mental Healthcare - Drug and Alcohol Treatment - Childcare (limit 2,000 characters) Child Custody. The VPC Legal Advocates and attorneys with the Land of Lincoln Legal Assistance Foundation work with clients to help gain custody of children. Legal Services. VPC Legal Advocates obtain orders of protection, educate clients concerning their rights, assist with victim’s compensation application, and link clients to attorneys with the Land of Lincoln Legal Assistance Foundation. Criminal History. Our Housing Specialist works with clients to expunge criminal histories or vacate criminal convictions when possible and appropriate. Credit History. Our Housing Specialist works with clients to cure poor credit histories, and our financial literacy curriculum helps avoid future credit problems. Education. If the client is interested in returning to school, the Housing Specialist assists with obtaining funding and well as filling out applications. Job Training. The Housing Specialist assists in job searches and resume writing, and we connect clients with mainstream training programs. Employment. We connect clients with the Illinois State Employment Service, Goodwill Industries, Urban League Employment Center, and the St. Clair County WIOA program. We provide transportation to and from work Physical/Mental Healthcare. We have working relationships with physical and behavioral health care providers, including two CoC-funded providers, Chestnut Health Systems and Comprehensive Behavioral Health Care. Drug and Alcohol Treatment. We have a working relationship with a licensed substance abuse treatment provider, Chestnut Health Systems. Childcare. We host groups for children. A Licensed Therapist and/or Art Therapist conducts behavioral and art assessments for children who receive services. FY2019 CoC Application Page 26 09/23/2019 = Page 26 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 2A. Homeless Management Information System (HMIS) Implementation Intructions: Guidance for completing the application can be found in the FY 2019 CoC Program Competition Notice of Funding Availability and in the FY 2019 CoC Application Detailed Instructions. Please submit technical questions to the HUD Exchange Ask-A-Question at https://www.hudexchange.info/program-support/my-question/ Resources: The FY 2019 CoC Application Detailed Instruction can be found at: https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources The FY 2019 CoC Program Competition Notice of Funding Availability at: https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program- competition/#nofa-and-notices Warning! The CoC Application score could be affected if information is incomplete on this formlet. 2A-1. HMIS Vendor Identification. MISI Applicants must review the HMIS software vendor name brought forward from FY 2018 CoC Application and update the information if there was a change. 2A-2. Bed Coverage Rate Using HIC and HMIS Data. Using 2019 HIC and HMIS data, applicants must report by project type: Total Number of Beds Total Beds Dedicated Total Number of 2019 HMIS Bed Project Type in 2019 HIC for DV in 2019 HIC HIC Beds in HMIS Coverage Rate Emergency Shelter (ES) beds 44 10 34 100.00% Safe Haven (SH) beds 0 0 0 Transitional Housing (TH) beds 138 0 113 81.88% Rapid Re-Housing (RRH) beds 72 0 72 100.00% Permanent Supportive Housing (PSH) beds 274 0 274 100.00% Other Permanent Housing (OPH) beds 0 0 0 2A-2a. Partial Credit for Bed Coverage Rates at or Below 84.99 for Any Project Type in Question 2A-2. For each project type with a bed coverage rate that is at or below 84.99 percent in question 2A-2., applicants must describe: FY2019 CoC Application Page 27 09/23/2019 = Page 27 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 1. steps the CoC will take over the next 12 months to increase the bed coverage rate to at least 85 percent for that project type; and 2. how the CoC will implement the steps described to increase bed coverage to at least 85 percent. (limit 2,000 characters) 1. Our transitional housing (TH) bed coverage was slightly under 85%, at 82%. This was due entirely to the fact that two agencies, Caritas and Community Stabilization Center, do not report their TH beds through HMIS. The steps the CoC will take over the next 12 months to increase the bed coverage rate to at least 85% for TH projects will be: (a) increased communication with the two agencies; and (b) offering the CoC’s coordinated entry to enter the agencies’ TH into HMIS. 2. To achieve an increase in Transitional Housing bed coverage, the CoC has identified the following specific steps. First, the Housing Resource Center staff will provide education on the HMIS system to two agencies not currently using the system. Second, the Housing Resource Center staff will work with the staff of these agencies either to obtain the HMIS system or to find an appropriate method of reporting to the Housing Resource Center the number and use of the transitional housing beds to allow input into the system. Since January 2019, the Housing Resource Center staff have been able to connect the Community Stabilization Center to utilize the HMIS system. *2A-3. Longitudinal System Analysis (LSA) Submission. Applicants must indicate whether the CoC Yes submitted its LSA data to HUD in HDX 2.0. *2A-4. HIC HDX Submission Date. Applicants must enter the date the CoC 04/30/2019 submitted the 2019 Housing Inventory Count (HIC) data into the Homelessness Data Exchange (HDX). (mm/dd/yyyy) FY2019 CoC Application Page 28 09/23/2019 = Page 28 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 2B. Continuum of Care (CoC) Point-in-Time Count Instructions: Guidance for completing the application can be found in the FY 2019 CoC Program Competition Notice of Funding Availability and in the FY 2019 CoC Application Detailed Instructions. Please submit technical questions to the HUD Exchange Ask-A-Question at https://www.hudexchange.info/program-support/my-question/ Resources: The FY 2019 CoC Application Detailed Instruction can be found at: https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources The FY 2019 CoC Program Competition Notice of Funding Availability at: https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program- competition/#nofa-and-notices Warning! The CoC Application score could be affected if information is incomplete on this formlet. 2B-1. PIT Count Date. 01/31/2019 Applicants must enter the date the CoC conducted its 2019 PIT count (mm/dd/yyyy). 2B-2. PIT Count Data–HDX Submission Date. 04/30/2019 Applicants must enter the date the CoC submitted its PIT count data in HDX (mm/dd/yyyy). 2B-3. Sheltered PIT Count–Change in Implementation. Applicants must describe: 1. any changes in the sheltered count implementation, including methodology or data quality methodology changes from 2018 to 2019, if applicable; and 2. how the changes affected the CoC’s sheltered PIT count results; or 3. state “Not Applicable” if there were no changes. (limit 2,000 characters) Not Applicable *2B-4. Sheltered PIT Count–Changes Due to Presidentially-declared Disaster. Applicants must select whether the CoC No added or removed emergency shelter, FY2019 CoC Application Page 29 09/23/2019 = Page 29 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 transitional housing, or Safe-Haven inventory because of funding specific to a Presidentially-declared disaster, resulting in a change to the CoC’s 2019 sheltered PIT count. 2B-5. Unsheltered PIT Count–Changes in Implementation. Applicants must describe: 1. any changes in the unsheltered count implementation, including methodology or data quality methodology changes from 2018 to 2019, if applicable; and 2. how the changes affected the CoC’s unsheltered PIT count results; or 3. state “Not Applicable” if there were no changes. (limit 2,000 characters) Not Applicable *2B-6. PIT Count–Identifying Youth Experiencing Homelessness. Applicants must: Indicate whether the CoC implemented Yes specific measures to identify youth experiencing homelessness in their 2019 PIT count. 2B-6a. PIT Count–Involving Youth in Implementation. Applicants must describe how the CoC engaged stakeholders serving youth experiencing homelessness to: 1. plan the 2019 PIT count; 2. select locations where youth experiencing homelessness are most likely to be identified; and 3. involve youth in counting during the 2019 PIT count. (limit 2,000 characters) 1. The CoC took engaged stakeholders who serve youth in planning for the 2019 PIT count. We worked with a collaborative team of community partners where the CoC provided training on HUD PIT requirements, identifying additional volunteers, and implementing new strategies for reaching the homeless youth. Representatives from youth service agencies and stakeholders such as Children’s Home + Aid and school liaisons for homeless youth actively participated in the planning process and identified other stakeholders. 2. Community stakeholders who serve youth identified potential new locations for homeless youth. They suggested locations where we might find homeless youth, and they conducted street outreach to these locations during the PIT count. 3. We did not have any youth involved in the planning process or assisting during the PIT count. They were represented by advocates and stakeholders. FY2019 CoC Application Page 30 09/23/2019 = Page 30 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 2B-7. PIT Count–Improvements to Implementation. Applicants must describe the CoC’s actions implemented in its 2019 PIT count to better count: 1. individuals and families experiencing chronic homelessness; 2. families with children experiencing homelessness; and 3. Veterans experiencing homelessness. (limit 2,000 characters) The CoC uses PIT Survey tools based on the HUD sample tool to ensure that survey questions elicit information that accurately reflects chronic homelessness, household composition, and Veteran status. Also, the CoC conducts a service-based count as a vital piece of the overall PIT effort to identify individuals and families not captured in the unsheltered census. 1. To reach individuals and families experiencing chronic homelessness, we worked with outreach teams to identify homeless encampments. These familiar staff members participated in the survey team. We improved training for staff and volunteers who administered the survey. 2. For families with children, we included questions about children allowing us to get a better understanding of how many families were living separately. These questions also helped us prevent the family from being separated when being admitted to shelters or other homeless facilities. 3. For veterans, our PIT team coordinated with the Veteran Affairs office and SSVF, allowing increased outreach to homeless encampments and other locations where we found Veterans experiencing homelessness. FY2019 CoC Application Page 31 09/23/2019 = Page 31 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 3A. Continuum of Care (CoC) System Performance Instructions Guidance for completing the application can be found in the FY 2019 CoC Program Competition Notice of Funding Availability and in the FY 2019 CoC Application Detailed Instructions. Please submit technical questions to the HUD Exchange Ask-A-Question at https://www.hudexchange.info/program-support/my-question/ Resources: The FY 2019 CoC Application Detailed Instruction can be found at: https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources The FY 2019 CoC Program Competition Notice of Funding Availability at: https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program- competition/#nofa-and-notices Warning! The CoC Application score could be affected if information is incomplete on this formlet. *3A-1. First Time Homeless as Reported in HDX. Applicants must: Report the Number of First Time Homeless as Reported in HDX. 483 3A-1a. First Time Homeless Risk Factors. Applicants must: 1. describe the process the CoC developed to identify risk factors the CoC uses to identify persons becoming homeless for the first time; 2. describe the CoC’s strategy to address individuals and families at risk of becoming homeless; and 3. provide the name of the organization or position title that is responsible for overseeing the CoC’s strategy to reduce the number of individuals and families experiencing homelessness for the first time. (limit 2,000 characters) Regrettably, our CoC experienced an increase in first-time homeless from 416 in FY 2018 to 483 in FY 2019. 1. To address this outcome, we focused on identifying specific risk factors. We accomplished this through an analysis of coordinated entry intake and assessment data. The risk factors we identified were prior homelessness; disability; low or no income; the number of people in the household; the amount of rent; support system of family or friends in the area; and a score on the VI- SPDAT of 8 or higher. FY2019 CoC Application Page 32 09/23/2019 = Page 32 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 2. Our strategies revolve around directly addressing these risk factors. When risk factors are noted, coordinated entry staff enroll or refer individuals to appropriate resources and benefits such as subsidized housing, and mainstream benefits such as Social Security. 3. The organization responsible for overseeing the CoC’s strategy on reducing or ending the number of first-time homelessness is the Homeless Action Council Planning Committee. *3A-2. Length of Time Homeless as Reported in HDX. Applicants must: Report Average Length of Time Individuals and Persons in Families Remained Homeless 150 as Reported in HDX. 3A-2a. Strategy to Reduce Length of Time Homeless. Applicants must: 1. describe the CoC’s strategy to reduce the length of time individuals and persons in families remain homeless; 2. describe how the CoC identifies and houses individuals and persons in families with the longest lengths of time homeless; and 3. provide the name of the organization or position title that is responsible for overseeing the CoC’s strategy to reduce the length of time individuals and families remain homeless. (limit 2,000 characters) We increased the length of time of homelessness from FY 2018 to FY 2019, with the average bed-nights for all persons increasing from 140 to 150, and the median from 78 to 81. 1. The CoC’s strategy to reduce the length of time individuals and persons in families remain homeless is to encourage all providers to identify the resources the participants need to obtain permanent housing, starting on the day of admission to transitional housing or emergency shelter, and then to immediately connect the participants to those resources. 2. To identify and house individuals and families with the longest length-of-time homeless, we utilize HMIS to track the number of bed-nights spent in transitional housing or emergency shelter. The Housing Resource Center Coordinator works with the transitional housing providers and emergency shelters to review their progress in moving these individuals into permanent housing. 3. The Transitional Housing Committee is responsible for overseeing the CoC’s strategy to reduce length-of-time homeless. *3A-3. Successful Permanent Housing Placement and Retention as Reported in HDX. FY2019 CoC Application Page 33 09/23/2019 = Page 33 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 Applicants must: Percentage 1. Report the percentage of individuals and persons in families in emergency shelter, safe havens, transitional housing, 69% and rapid rehousing that exit to permanent housing destinations as reported in HDX. 2. Report the percentage of individuals and persons in families in permanent housing projects, other than rapid 93% rehousing, that retain their permanent housing or exit to permanent housing destinations as reported in HDX. 3A-3a. Exits to Permanent Housing Destinations/Retention of Permanent Housing. Applicants must: 1. describe the CoC’s strategy to increase the rate at which individuals and persons in families in emergency shelter, safe havens, transitional housing and rapid rehousing exit to permanent housing destinations; 2. provide the organization name or position title responsible for overseeing the CoC’s strategy to increase the rate at which individuals and persons in families in emergency shelter, safe havens, transitional housing and rapid rehousing exit to permanent housing destinations; 3. describe the CoC’s strategy to increase the rate at which individuals and persons in families in permanent housing projects, other than rapid rehousing, retain their permanent housing or exit to permanent housing destinations; and 4. provide the organization name or position title responsible for overseeing the CoC’s strategy to increase the rate at which individuals and persons in families in permanent housing projects, other than rapid rehousing, retain their permanent housing or exit to permanent housing destinations. (limit 2,000 characters) 1. Successful placements into permanent housing from shelters and transitional housing increased from 62% to 69%. The CoC has implemented three strategies to increase the rate of exits to permanent housing destinations: 1) planned for PH placement upon entry a transitional housing project or emergency shelter; (2) intensified case management in permanent housing; and (3) identified and encouraged participation in medication management, health services, and supportive services such as AA/NA and counseling. 2. The Planning Committee is responsible for overseeing the CoC’s strategy to increase the rate at which individuals and persons in families in emergency shelter, safe havens, transitional housing and rapid rehousing exit to permanent housing destinations. 3. Successful retention in permanent housing decreased from 96% to 93%. The CoC’s strategies to increase the rate at which individuals and persons in families in permanent housing projects retain their permanent housing or exit to permanent housing destinations are to train project staff on successful intensive case management and to identify and encourage participation in life-skills education and improving daily living. 4. The Planning Committee is responsible for overseeing the CoC’s strategy to increase the rate of individuals and persons in families in permanent housing FY2019 CoC Application Page 34 09/23/2019 = Page 34 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 projects to retain or exit to permanent housing. *3A-4. Returns to Homelessness as Reported in HDX. Applicants must: Percentage 1. Report the percentage of individuals and persons in families returning to homelessness over a 6-month period as 0% reported in HDX. 2. Report the percentage of individuals and persons in families returning to homelessness over a 12-month period as 2% reported in HDX. 3A-4a. Returns to Homelessness–CoC Strategy to Reduce Rate. Applicants must: 1. describe the strategy the CoC has implemented to identify individuals and persons in families who return to homelessness; 2. describe the CoC’s strategy to reduce the rate of additional returns to homelessness; and 3. provide the name of the organization or position title that is responsible for overseeing the CoC’s strategy to reduce the rate individuals and persons in families return to homelessness. (limit 2,000 characters) 1. Our strategy to identify individuals and families who return to homelessness is by using HMIS data and analyzing entry intake and VI-SPDAT assessment from the coordinated entry center. 2. Our strategy to reduce the number of individuals and families returning to homelessness over the next 12 months is three-fold. First, all housing providers fully embrace the Housing First approach. Second, permanent supportive housing providers have stopped discharging persons for minor offenses or failure to maintain sobriety. Third, tenants requiring ongoing intensive support services are placed in projects with on-site mental health and/or substance use treatment services. 3. The position responsible for overseeing our efforts to reduce returns to homelessness is the planning Committee. *3A-5. Cash Income Changes as Reported in HDX. Applicants must: Percentage 1. Report the percentage of individuals and persons in families in CoC Program-funded Safe Haven, transitional housing, 8% rapid rehousing, and permanent supportive housing projects that increased their employment income from entry to exit as reported in HDX. 2. Report the percentage of individuals and persons in families in CoC Program-funded Safe Haven, transitional housing, 26% rapid rehousing, and permanent supportive housing projects that increased their non-employment cash income from entry to exit as reported in HDX. FY2019 CoC Application Page 35 09/23/2019 = Page 35 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 3A-5a. Increasing Employment Income. Applicants must: 1. describe the CoC's strategy to increase employment income; 2. describe the CoC's strategy to increase access to employment; 3. describe how the CoC works with mainstream employment organizations to help individuals and families increase their cash income; and 4. provide the organization name or position title that is responsible for overseeing the CoC’s strategy to increase jobs and income from employment. (limit 2,000 characters) 1. To increase employment income, we work to build participants’ skills to equip them for jobs that pay well. The CoC has held several project-specific employment boot camps for the project participants. These boot camps are a collaboration of project staff, employment agencies, and employers. Program- funded projects work with a variety of agencies to help clients increase their income, such as Workforce Development Group of St. Clair County. 2. Our strategy to increase access to employment include the Project Homeless Employment event, which addressed challenges in gaining employment. Several individuals secured jobs at the event. The event also helped individuals with needed paperwork and obtaining ID’s and social security cards. Other strategies utilized by the CoC includes reviewing current employment opportunities at every monthly HAC meeting, and partnering with the state employment service agencies, and resume writing, interviewing, and job searches. 3. The CoC works with several mainstream employment organizations, including WIOA. Our CoC Collaborative Applicant is the county WIOA administrator. Several mainstream employment organizations are members of our monthly HAC meetings. Each month they inform project staff of employment opportunities for participants. This partnership has led to several referrals to employment organizations and has increased skill-building and job readiness for several clients. 4. The CoC Project Employment Committee is responsible for oversight of this strategy. 3A-5b. Increasing Non-employment Cash Income. Applicants must: 1. describe the CoC's strategy to increase non-employment cash income; 2. describe the CoC's strategy to increase access to non-employment cash sources; 3. provide the organization name or position title that is responsible for overseeing the CoC’s strategy to increase non-employment cash income. 1. The CoC’s primary strategy to increase non-employment cash income is to provide updated resources available through our email listserv and during our monthly HAC meetings. Our second strategy is to encourage projects to FY2019 CoC Application Page 36 09/23/2019 = Page 36 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 increase the number of staff that are trained in SOAR and in enrolling participants in other mainstream benefits. 2. Our strategy to increase access to non-employment cash sources is to make referrals to the local townships, TANF, and other resources. CoC-funded projects provide transportation for participants to agencies for mainstream benefits. These agencies also participate in our annual Project Homeless Connect, where they can accept applications for benefit programs on the spot. 3. The Community Resource Committee is responsible for overseeing the CoC’s strategy to increase non-employment cash income. 3A-5c. Increasing Employment. Attachment Required. Applicants must describe how the CoC: 1. promoted partnerships and access to employment opportunities with private employers and private employment organizations, such as holding job fairs, outreach to employers, and partnering with staffing agencies; and 2. is working with public and private organizations to provide meaningful, education and training, on-the-job training, internship, and employment opportunities for residents of permanent supportive housing that further their recovery and well-being. (limit 2,000 characters) 1. Working with employers and employment organizations, the CoC sponsored Project Homeless Employment event, which addressed challenges in gaining employment. Several individuals secured jobs at the event. The event also helped individuals with needed paperwork and obtaining ID’s and social security cards. The CoC promoted partnerships with several employment agencies as well as the Illinois Department of Rehabilitation Services to increase access to employment opportunities, increase outreach to employers and to host small job fairs for participants. These partnerships among agencies and providers help identify participants’ strengths and challenges when applying for employment opportunities. The individualized skill-building that the employment agencies have created for participants impacted their efforts to find employment. 2. The CoC works with employment organizations and providers to create and foster supportive employment opportunities for those permanent supportive housing residents who have more challenges in employment settings due to barriers and disabilities. 3A-5d. Promoting Employment, Volunteerism, and Community Service. Applicants must select all the steps the CoC has taken to promote employment, volunteerism and community service among people experiencing homelessness in the CoC’s geographic area: 1. The CoC trains provider organization staff on connecting program participants and people experiencing homelessness with education and job training opportunities. FY2019 CoC Application Page 37 09/23/2019 = Page 37 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 2. The CoC trains provider organization staff on facilitating informal employment opportunities for program participants and people experiencing homelessness (e.g., babysitting, housekeeping, food delivery). 3. The CoC trains provider organization staff on connecting program participants with formal employment opportunities. 4. The CoC trains provider organization staff on volunteer opportunities for program participants and people experiencing homelessness. 5. The CoC works with organizations to create volunteer opportunities for program participants. 6. The CoC works with community organizations to create opportunities for civic participation for people experiencing homelessness (e.g., townhall forums, meeting with public officials). 7. Provider organizations within the CoC have incentives for employment. 8. The CoC trains provider organization staff on helping program participants budget and maximize their income to maintain stability in permanent housing. 3A-6. System Performance Measures 05/28/2019 Data–HDX Submission Date Applicants must enter the date the CoCs submitted its FY 2018 System Performance Measures data in HDX. (mm/dd/yyyy) FY2019 CoC Application Page 38 09/23/2019 = Page 38 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 3B. Continuum of Care (CoC) Performance and Strategic Planning Objectives Instructions Guidance for completing the application can be found in the FY 2019 CoC Program Competition Notice of Funding Availability and in the FY 2019 CoC Application Detailed Instructions. Please submit technical questions to the HUD Exchange Ask-A-Question at https://www.hudexchange.info/program-support/my-question/ Resources: The FY 2019 CoC Application Detailed Instruction can be found at: https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources The FY 2019 CoC Program Competition Notice of Funding Availability at: https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program- competition/#nofa-and-notices Warning! The CoC Application score could be affected if information is incomplete on this formlet. 3B-1. Prioritizing Households with Children. Applicants must check each factor the CoC currently uses to prioritize households with children for assistance during FY 2019. 1. History of or Vulnerability to Victimization (e.g. domestic violence, sexual assault, childhood abuse) X 2. Number of previous homeless episodes X 3. Unsheltered homelessness X 4. Criminal History 5. Bad credit or rental history X 6. Head of Household with Mental/Physical Disability X 3B-1a. Rapid Rehousing of Families with Children. Applicants must: 1. describe how the CoC currently rehouses every household of families with children within 30 days of becoming homeless that addresses both housing and service needs; 2. describe how the CoC addresses both housing and service needs to ensure families with children successfully maintain their housing once FY2019 CoC Application Page 39 09/23/2019 = Page 39 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 assistance ends; and 3. provide the organization name or position title responsible for overseeing the CoC’s strategy to rapidly rehouse families with children within 30 days of them becoming homeless. (limit 2,000 characters) 1. The current CoC strategy for rapidly rehousing households with children is to interview and approve these households within 48 hours after the initial referral. Our current timeframe is that we typically rehouse households within 15-20 days of becoming homeless. This short timeframe offers clear evidence of the effectiveness of our approach. However, we face two challenges in rapidly rehousing these households. In terms of housing needs, we have a shortage of appropriate housing. In terms of service needs, many participants have poor credit histories which limit their ability to obtain leases. In these cases, our coordinated entry center works to find temporary housing through hotel vouchers and shelters. Project staff work with clients to find appropriate and affordable housing by assisting them in advocating and educating landlords on project goals and supportive services available to the client while in the housing unit. By project staff developing a strong relationship with local landlords, more housing options become available for clients. 2. Providers work with participants on their housing needs by helping to advocate for them with local landlords and by providing housing rental assistance. Once participants are housed, case managers identify community resources that will allow the participant to achieve housing stability. 3. The position which oversees the CoC’s rapid rehousing strategy is the Planning Committee. 3B-1b. Antidiscrimination Policies. Applicants must check all that apply that describe actions the CoC is taking to ensure providers (including emergency shelter, transitional housing, and permanent housing (PSH and RRH)) within the CoC adhere to antidiscrimination policies by not denying admission to or separating any family members from other members of their family or caregivers based on any protected classes under the Fair Housing Act, and consistent with 24 CFR 5.105(a)(2) – Equal Access to HUD-Assisted or - Insured Housing. 1. CoC conducts mandatory training for all CoC- and ESG-funded housing and services providers on these topics. X 2. CoC conducts optional training for all CoC- and ESG-funded housing and service providers on these topics. 3. CoC has worked with ESG recipient(s) to adopt uniform anti-discrimination policies for all subrecipients. X 4. CoC has worked with ESG recipient(s) to identify both CoC- and ESG-funded facilities within the CoC geographic area that might be out of compliance and has taken steps to work directly with those facilities to come into compliance. X FY2019 CoC Application Page 40 09/23/2019 = Page 40 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 3B-1c. Unaccompanied Youth Experiencing Homelessness–Addressing Needs. Applicants must indicate whether the CoC’s strategy to address the unique needs of unaccompanied youth experiencing homelessness who are 24 years of age and younger includes the following: 1. Unsheltered homelessness No 2. Human trafficking and other forms of exploitation No 3. LGBT youth homelessness No 4. Exits from foster care into homelessness No 5. Family reunification and community engagement No 6. Positive Youth Development, Trauma Informed Care, and the use of Risk and Protective Factors in assessing youth No housing and service needs 3B-1c.1. Unaccompanied Youth Experiencing Homelessness–Prioritization Based on Needs. Applicants must check all that apply that describes the CoC’s current strategy to prioritize unaccompanied youth based on their needs. 1. History of, or Vulnerability to, Victimization (e.g., domestic violence, sexual assault, childhood abuse) X 2. Number of Previous Homeless Episodes X 3. Unsheltered Homelessness X 4. Criminal History 5. Bad Credit or Rental History 3B-1d. Youth Experiencing Homelessness–Housing and Services Strategies. Applicants must describe how the CoC increased availability of housing and services for: 1. all youth experiencing homelessness, including creating new youth- focused projects or modifying current projects to be more youth-specific or youth-inclusive; and 2. youth experiencing unsheltered homelessness including creating new youth-focused projects or modifying current projects to be more youth- specific or youth-inclusive. (limit 3,000 characters) 1. The CoC’s coordinated entry center is the primary source of contact for all youth facing homelessness. Our geographic area is severely deficient in housing resources for youth. Our primary strategy is to coordinate housing FY2019 CoC Application Page 41 09/23/2019 = Page 41 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 availability through the coordinated entry center in order to stretch the limited number of units as far as possible and assure that housing is allocated to those most in need. 2. In order to address unsheltered youth homelessness, the CoC’s created a Homeless Youth Committee to develop bridges between current CoC-funded agencies and as other community youth agencies and youth advocates. This has improved the CoC’s efforts to assist youth in experiencing unsheltered homelessness in st. Clair County. The Homeless Youth Committee works with community agencies to identify and secure new funding sources to increase housing and services. The agencies the CoC partners with include Caritas Family Solutions and Children’s Home and Aid. Both agencies are now seeking funds to increase housing options for unsheltered homeless youth and to increase resources and support services. In addition, Children’s Home and Aid is considering providing a dedicated homeless youth coordinated entry portal in conjunction with the CoC’s coordinated entry office. 3B-1d.1. Youth Experiencing Homelessness–Measuring Effectiveness of Housing and Services Strategies. Applicants must: 1. provide evidence the CoC uses to measure each of the strategies in question 3B-1d. to increase the availability of housing and services for youth experiencing homelessness; 2. describe the measure(s) the CoC uses to calculate the effectiveness of both strategies in question 3B-1d.; and 3. describe why the CoC believes the measure it uses is an appropriate way to determine the effectiveness of both strategies in question 3B-1d. (limit 3,000 characters) 1. To determine the effectiveness of the two strategies in item 3B-1d, our CoC looks at two types of factors. For the first strategy, which concerns overall youth homelessness, we examine past and current practices to see if the limited housing resources are being directed to those most in need. The evidence for this is found in Coordinated Entry HMIS records. For the second strategy, which focuses on unsheltered youth homelessness, we track three factors: (1) the number of providers serving young persons experiencing homelessness; (2) the number of beds and units available to young persons experiencing homelessness; and (3) the types of housing options available. The evidence for the first two factors located in HMIS and the annual HIC; the evidence for the third factor is located in the minutes of the Homeless Youth Committee. 2. To measure the first strategy, we review VI-SPDAT scores for young persons and track subsequent housing referrals to determine if those with higher risks and needs are being referred to housing. To measure the second strategy, we review HMIS and HIC data to determine the number of housing providers and the number of beds and units available; next, we review committee minutes to determine what types of housing options are available. FY2019 CoC Application Page 42 09/23/2019 = Page 42 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 3. We believe these are the most effective and direct measures possible to determine the effectiveness of our strategies. Regarding the first strategy, because housing resources are so minimal, it is imperative to serve those most in need, and the VI-SPDAT is the standard tool used by the vast majority of CoCs to measure the level of need. We can compare HMIS records of housing referrals with VI-SPDAT scores to see if those with the highest needs and risks are most likely to receive housing referrals. Regarding the second strategy of increasing the availability and range of housing options for youth, using HMIS and HIC data is the most accurate measure. 3B-1e. Collaboration–Education Services. Applicants must describe: 1. the formal partnerships with: a. youth education providers; b. McKinney-Vento LEA or SEA; and c. school districts; and 2. how the CoC collaborates with: a. youth education providers; b. McKinney-Vento Local LEA or SEA; and c. school districts. (limit 2,000 characters) 1a. Our formal partnerships with youth education providers are arranged through the local Regional Office of Education (ROE), which is the SEA agency for our area. Our formal partnership with the ROE states that the ROE conducts outreach to youth education providers to identify at-risk youth. Similarly, youth education referrals to the CoC go through the ROE. 1b. Based on our formal agreements, the Associate Regional Superintendent of the ROE is the designated McKinney-Vento liaison for the SEA. He is an active member of the CoC Board and serves on several committees. 1c. Likewise, our formal partnerships with individual school districts are coordinated through the local ROE. Referrals to the CoC from these providers are made through this office. 2a. Per the above agreements, youth education providers collaborate with the CoC through the Regional Office of Education (ROE), which is the SEA agency. On a practical basis, this means that all referrals between education providers and the CoC are channeled through the ROE, which enhances coordination and communication while avoiding duplication. 2b. As stated above, the Associate Superintendent for the ROE is the McKinney-Vento liaison for the SEA agency. His office oversees all collaboration among the CoC, SEA, and LEAs. His staff assures that referral flow freely among these entities, and that every child has access to the full range of educational services. CoC projects make referrals directly to the REO, and from there to the McKinney-Vento liaisons in local districts. The ROE refers FY2019 CoC Application Page 43 09/23/2019 = Page 43 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 families experiencing homeless to the CoC’s coordinated entry system for intake, assessment, prioritization, and housing referrals. 2c. Through the above arrangement, the CoC ensures that all children are enrolled in early childhood programs or school and are connected to appropriate education-related services. 3B-1e.1. Informing Individuals and Families Experiencing Homeless about Education Services Eligibility. Applicants must describe policies and procedures the CoC adopted to inform individuals and families who become homeless of their eligibility for education services. (limit 2,000 characters) All funded providers inform homeless families of eligibility for McKinney- Vento education services. Whenever the coordinated entry center encounters a family experiencing homeless under either HUD or DOE standards, we contact the McKinney-Vento liaison for the Regional Office of Education (ROE), who then works directly with the appropriate school district. For example, when a family with school-aged children enters a transitional housing program, the program notifies the Regional Office of Education (ROE), which arranges for the children to receive specialized assistance, including transportation to and from their home school, enrollment in classes and extra- curricular activities, Special Education, and early childhood education, as needed. 3B-1e.2. Written/Formal Agreements or Partnerships with Early Childhood Services Providers. Applicant must indicate whether the CoC has an MOU/MOA or other types of agreements with listed providers of early childhood services and supports and may add other providers not listed. MOU/MOA Other Formal Agreement Early Childhood Providers Yes No Head Start Yes No Early Head Start Yes No Child Care and Development Fund No No Federal Home Visiting Program No No Healthy Start No No Public Pre-K No No Birth to 3 years No No Tribal Home Visting Program No No Other: (limit 50 characters) No No FY2019 CoC Application Page 44 09/23/2019 = Page 44 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 3B-2. Active List of Veterans Experiencing Homelessness. Applicant must indicate whether the CoC Yes uses an active list or by-name list to identify all veterans experiencing homelessness in the CoC. 3B-2a. VA Coordination–Ending Veterans Homelessness. Applicants must indicate whether the CoC is Yes actively working with the U.S. Department of Veterans Affairs (VA) and VA-funded programs to achieve the benchmarks and criteria for ending veteran homelessness. 3B-2b. Housing First for Veterans. Applicants must indicate whether the CoC Yes has sufficient resources to ensure each veteran experiencing homelessness is assisted to quickly move into permanent housing using a Housing First approach. 3B-3. Racial Disparity Assessment. Attachment Required. Applicants must: 1. select all that apply to indicate the findings from the CoC’s Racial Disparity Assessment; or 2. select 7 if the CoC did not conduct a Racial Disparity Assessment. 1. People of different races or ethnicities are more likely to receive homeless assistance. 2. People of different races or ethnicities are less likely to receive homeless assistance. 3. People of different races or ethnicities are more likely to receive a positive outcome from homeless assistance. 4. People of different races or ethnicities are less likely to receive a positive outcome from homeless assistance. 5. There are no racial or ethnic disparities in the provision or outcome of homeless assistance. X 6. The results are inconclusive for racial or ethnic disparities in the provision or outcome of homeless assistance. 7. The CoC did not conduct a racial disparity assessment. 3B-3a. Addressing Racial Disparities. Applicants must select all that apply to indicate the CoC’s strategy to address any racial disparities identified in its Racial Disparities FY2019 CoC Application Page 45 09/23/2019 = Page 45 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 Assessment: 1. The CoC is ensuring that staff at the project level are representative of the persons accessing homeless services in the CoC. X 2. The CoC has identified the cause(s) of racial disparities in their homeless system. X 3. The CoC has identified strategies to reduce disparities in their homeless system. X 4. The CoC has implemented strategies to reduce disparities in their homeless system. X 5. The CoC has identified resources available to reduce disparities in their homeless system. X 6: The CoC did not conduct a racial disparity assessment. FY2019 CoC Application Page 46 09/23/2019 = Page 46 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 4A. Continuum of Care (CoC) Accessing Mainstream Benefits and Additional Policies Instructions: Guidance for completing the application can be found in the FY 2019 CoC Program Competition Notice of Funding Availability and in the FY 2019 CoC Application Detailed Instructions. Please submit technical questions to the HUD Exchange Ask-A-Question at https://www.hudexchange.info/program-support/my-question/ Resources: The FY 2019 CoC Application Detailed Instruction can be found at: https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources The FY 2019 CoC Program Competition Notice of Funding Availability at: https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program- competition/#nofa-and-notices Warning! The CoC Application score could be affected if information is incomplete on this formlet. 4A-1. Healthcare–Enrollment/Effective Utilization Applicants must indicate, for each type of healthcare listed below, whether the CoC assists persons experiencing homelessness with enrolling in health insurance and effectively utilizing Medicaid and other benefits. Type of Health Care Assist with Assist with Enrollment Utilization of Benefits? Public Health Care Benefits Yes Yes (State or Federal benefits, Medicaid, Indian Health Services) Private Insurers: Yes Yes Non-Profit, Philanthropic: Yes Yes Other: (limit 50 characters) 4A-1a. Mainstream Benefits. Applicants must: 1. describe how the CoC systematically keeps program staff up to date regarding mainstream resources available for program participants (e.g., Food Stamps, SSI, TANF, substance abuse programs) within the geographic area; 2. describe how the CoC disseminates the availability of mainstream resources and other assistance information to projects and how often; 3. describe how the CoC works with projects to collaborate with healthcare organizations to assist program participants with enrolling in FY2019 CoC Application Page 47 09/23/2019 = Page 47 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 health insurance; 4. describe how the CoC provides assistance with the effective utilization of Medicaid and other benefits; and 5. provide the name of the organization or position title that is responsible for overseeing the CoC’s strategy for mainstream benefits. (limit 2,000 characters) 1. We update providers on mainstream resources for homeless program participants through our monthly CoC meetings and email updates. 2. The CoC disseminates information on the availability of mainstream resources and other assistance information to projects during our monthly meetings and through email updates. 3. The CoC collaborates with healthcare organizations through partnerships with health insurance organizations such as Molina Healthcare, and with health insurance agencies such as Southern Illinois Healthcare Foundation. We refer individuals age 60+ to AgeWise, the local Area Agency on Aging, and it enrolls them in Medicare programs at no cost. 4. Our Collaborative Applicant supplements CoC program funds to help participants apply for Medicaid and other mainstream benefits. St. Clair County provides $10,000 in cash to our coordinated entry center for this purpose. These are public resources. CoC providers work with individuals and families to apply for mainstream benefits. If the CoC providers cannot assist them in applying online, they refer them to agency partners who have designated SOAR counselors to apply for benefits. 5. The person/agency responsible for overseeing the CoC’s strategy for mainstream benefits is the Community Resource Committee. 4A-2. Lowering Barriers to Entry Data: Applicants must report: 1. Total number of new and renewal CoC Program-funded PSH, RRH, SSO non-coordinated entry, Safe-Haven, and 17 Transitional Housing projects the CoC has ranked in its CoC Priority Listing in FY 2019 CoC Program Competition. 2. Total number of new and renewal CoC Program-funded PSH, RRH, SSO non-coordinated entry, Safe-Haven, and 17 Transitional Housing projects the CoC has ranked in its CoC Priority Listing in FY 2019 CoC Program Competition that reported that they are lowering barriers to entry and prioritizing rapid placement and stabilization to permanent housing. Percentage of new and renewal PSH, RRH, Safe-Haven, SSO non-Coordinated Entry projects the CoC has ranked in its CoC 100% Priority Listing in the FY 2019 CoC Program Competition that reported that they are lowering barriers to entry and prioritizing rapid placement and stabilization to permanent housing. 4A-3. Street Outreach. Applicants must: 1. describe the CoC’s street outreach efforts, including the methods it uses to ensure all persons experiencing unsheltered homelessness are identified and engaged; 2. state whether the CoC’s Street Outreach covers 100 percent of the CoC’s geographic area; FY2019 CoC Application Page 48 09/23/2019 = Page 48 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 3. describe how often the CoC conducts street outreach; and 4. describe how the CoC tailored its street outreach to persons experiencing homelessness who are least likely to request assistance. (limit 2,000 characters) 1. The CoC’s outreach team consists of four agencies that conduct street outreach. These three agencies – St. Vincent de Paul, SSVF, and Comprehensive Behavioral Health Center – provide street outreach three days per week. Also, one agency offers a free meal daily as an outreach activity. 2. Outreach staff covers 100% of the geographic area of St. Clair County. 3. The outreach team provides street outreach three days per week. Outreach workers go to locations where people can be found. For people whose first language is not English, we have brochures and print material in Spanish, and the Latino Roundtable joins in outreach. We have translators on call for several non-English languages and interpreters for persons with hearing impairments. For the persons with sight impairments, we have large-print publications. The coordinated entry center is fully accessible for persons with disabilities. 4. We customize these activities to reach those who are unlikely to request help. Our Outreach Committee has trained in Transtheoretical Models of Change, so outreach workers are aware of levels of engagement for individuals who are least likely to ask for assistance. The training allows the outreach staff to adjust their approach when they go to homeless encampments 4A-4. RRH Beds as Reported in HIC. Applicants must report the total number of rapid rehousing beds available to serve all household types as reported in the Housing Inventory Count (HIC) for 2018 and 2019. 2018 2019 Difference RRH beds available to serve all populations in the HIC 0 72 72 4A-5. Rehabilitation/Construction Costs–New No Projects. Applicants must indicate whether any new project application the CoC ranked and submitted in its CoC Priority Listing in the FY 2019 CoC Program Competition is requesting $200,000 or more in funding for housing rehabilitation or new construction. 4A-6. Projects Serving Homeless under Other No Federal Statutes. Applicants must indicate whether the CoC is requesting to designate one or more of its FY2019 CoC Application Page 49 09/23/2019 = Page 49 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 SSO or TH projects to serve families with children or youth defined as homeless under other federal statutes. FY2019 CoC Application Page 50 09/23/2019 = Page 50 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 4B. Attachments Instructions: Multiple files may be attached as a single .zip file. For instructions on how to use .zip files, a reference document is available on the e-snaps training site: https://www.hudexchange.info/resource/3118/creating-a-zip-file-and-capturing-a-screenshot- resource Document Type Required? Document Description Date Attached _FY 2019 CoC Competition Yes FY 2019 CoC Compe... 09/10/2019 Report (HDX Report) 1C-4.PHA Administration No Plan–Moving On Multifamily Assisted Housing Owners’ Preference. 1C-4. PHA Administrative Plan No Homeless Preference. 1C-7. Centralized or Yes CE Assessment Tool 09/10/2019 Coordinated Assessment System. 1E-1.Public Posting–15-Day Yes Projects Accepted... 09/10/2019 Notification Outside e- snaps–Projects Accepted. 1E-1. Public Posting–15-Day Yes Projects Rejected... 09/10/2019 Notification Outside e- snaps–Projects Rejected or Reduced. 1E-1.Public Posting–30-Day Yes Local Competition... 09/10/2019 Local Competition Deadline. 1E-1. Public Posting–Local Yes Local Competition... 09/10/2019 Competition Announcement. 1E-4.Public Posting–CoC- Yes Approved Consolidated Application 3A. Written Agreement with No Local Education o... 09/23/2019 Local Education or Training Organization. 3A. Written Agreement with No State or Local Wo... 09/23/2019 State or Local Workforce Development Board. 3B-3. Summary of Racial Yes Racial Disparity ... 09/10/2019 Disparity Assessment. 4A-7a. Project List-Homeless No under Other Federal Statutes. Other No Other No FY2019 CoC Application Page 51 09/23/2019 = Page 51 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 Other No FY2019 CoC Application Page 52 09/23/2019 = Page 52 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 Attachment Details Document Description: FY 2019 CoC Competition Report Attachment Details Document Description: Attachment Details Document Description: Attachment Details Document Description: CE Assessment Tool Attachment Details Document Description: Projects Accepted Notification Attachment Details Document Description: Projects Rejected/Reduced Notification FY2019 CoC Application Page 53 09/23/2019 = Page 53 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 Attachment Details Document Description: Local Competition Deadline Attachment Details Document Description: Local Competition Public Announcement Attachment Details Document Description: Attachment Details Document Description: Local Education or Training Organization Agreement Attachment Details Document Description: State or Local Workforce Agreement Attachment Details FY2019 CoC Application Page 54 09/23/2019 = Page 54 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 Document Description: Racial Disparity Assessment Summary Attachment Details Document Description: Attachment Details Document Description: Attachment Details Document Description: Attachment Details Document Description: FY2019 CoC Application Page 55 09/23/2019 = Page 55 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 Submission Summary Ensure that the Project Priority List is complete prior to submitting. Page Last Updated 1A. Identification 09/18/2019 1B. Engagement 09/18/2019 1C. Coordination 09/19/2019 1D. Discharge Planning No Input Required 1E. Local CoC Competition 09/18/2019 1F. DV Bonus 09/19/2019 2A. HMIS Implementation 09/19/2019 2B. PIT Count 09/18/2019 3A. System Performance 09/19/2019 3B. Performance and Strategic Planning 09/19/2019 4A. Mainstream Benefits and Additional 09/19/2019 Policies 4B. Attachments Please Complete FY2019 CoC Application Page 56 09/23/2019 = Page 56 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2019 COC_REG_2019_170617 Submission Summary No Input Required FY2019 CoC Application Page 57 09/23/2019 = Page 57 = 2019 CoC Consolidated Application Attachment: FY 2019 CoC Competition Report St. Clair County CoC IL-508 = Page 58 = 2019 HDX Competition Report PIT Count Data for IL-508 - East St. Louis, Belleville/St. Clair County CoC Total Population PIT Count Data 2016 PIT 2017 PIT 2018 PIT 2019 PIT Total Sheltered and Unsheltered Count 240 300 250 247 Emergency Shelter Total 48 26 55 42 Safe Haven Total 0 0 0 0 Transitional Housing Total 109 128 105 111 Total Sheltered Count 157 154 160 153 Total Unsheltered Count 83 146 90 94 Chronically Homeless PIT Counts 2016 PIT 2017 PIT 2018 PIT 2019 PIT Total Sheltered and Unsheltered Count of 41 21 26 31 Chronically Homeless Persons Sheltered Count of Chronically Homeless 15 0 10 0 Persons Unsheltered Count of Chronically Homeless 26 21 16 31 Persons 7/20/2019 9:01:33 PM 1 = Page 59 = 2019 HDX Competition Report PIT Count Data for IL-508 - East St. Louis, Belleville/St. Clair County CoC Homeless Households with Children PIT Counts 2016 PIT 2017 PIT 2018 PIT 2019 PIT Total Sheltered and Unsheltered Count of the Number of Homeless Households with 37 42 40 40 Children Sheltered Count of Homeless Households with 32 33 34 31 Children Unsheltered Count of Homeless Households 5 9 6 9 with Children Homeless Veteran PIT Counts 2011 2016 2017 2018 2019 Total Sheltered and Unsheltered Count of 31 34 36 29 27 the Number of Homeless Veterans Sheltered Count of Homeless Veterans 18 29 24 24 20 Unsheltered Count of Homeless Veterans 13 5 12 5 7 7/20/2019 9:01:33 PM 2 = Page 60 = 2019 HDX Competition Report HIC Data for IL-508 - East St. Louis, Belleville/St. Clair County CoC HMIS Bed Coverage Rate Total Beds in HMIS Bed Total Beds in 2019 HIC Total Beds Project Type Coverage 2019 HIC Dedicated in HMIS Rate for DV Emergency Shelter (ES) Beds 44 10 34 100.00% Safe Haven (SH) Beds 0 0 0 NA Transitional Housing (TH) Beds 138 0 113 81.88% Rapid Re-Housing (RRH) Beds 72 0 72 100.00% Permanent Supportive Housing (PSH) 274 0 274 100.00% Beds Other Permanent Housing (OPH) Beds 0 0 0 NA Total Beds 528 10 493 95.17% 7/20/2019 9:01:33 PM 3 = Page 61 = 2019 HDX Competition Report HIC Data for IL-508 - East St. Louis, Belleville/St. Clair County CoC PSH Beds Dedicated to Persons Experiencing Chronic Homelessness Chronically Homeless Bed Counts 2016 HIC 2017 HIC 2018 HIC 2019 HIC Number of CoC Program and non-CoC Program funded PSH beds dedicated for use by chronically 34 34 34 76 homeless persons identified on the HIC Rapid Rehousing (RRH) Units Dedicated to Persons in Household with Children Households with Children 2016 HIC 2017 HIC 2018 HIC 2019 HIC RRH units available to serve families on the HIC 7 14 36 Rapid Rehousing Beds Dedicated to All Persons All Household Types 2016 HIC 2017 HIC 2018 HIC 2019 HIC RRH beds available to serve all populations on 19 36 72 the HIC 7/20/2019 9:01:33 PM 4 = Page 62 = 2019 HDX Competition Report FY2018 - Performance Measurement Module (Sys PM) Summary Report for IL-508 - East St. Louis, Belleville/St. Clair County CoC Measure 1: Length of Time Persons Remain Homeless This measures the number of clients active in the report date range across ES, SH (Metric 1.1) and then ES, SH and TH (Metric 1.2) along with their average and median length of time homeless. This includes time homeless during the report date range as well as prior to the report start date, going back no further than October, 1, 2012. Metric 1.1: Change in the average and median length of time persons are homeless in ES and SH projects. Metric 1.2: Change in the average and median length of time persons are homeless in ES, SH, and TH projects. a. This measure is of the client’s entry, exit, and bed night dates strictly as entered in the HMIS system. Universe Average LOT Homeless Median LOT Homeless (Persons) (bed nights) (bed nights) Submitted Submitted Submitted FY 2018 FY 2018 Difference FY 2018 Difference FY 2017 FY 2017 FY 2017 1.1 Persons in ES and SH 115 206 41 76 35 33 24 -9 1.2 Persons in ES, SH, and TH 378 421 140 150 10 78 81 3 b. This measure is based on data element 3.17. This measure includes data from each client’s Living Situation (Data Standards element 3.917) response as well as time spent in permanent housing projects between Project Start and Housing Move-In. This information is added to the client’s entry date, effectively extending the client’s entry date backward in time. This “adjusted entry date” is then used in the calculations just as if it were the client’s actual entry date. The construction of this measure changed, per HUD’s specifications, between FY 2016 and FY 2017. HUD is aware that this may impact the change between these two years. 7/20/2019 9:01:34 PM 5 = Page 63 = 2019 HDX Competition Report FY2018 - Performance Measurement Module (Sys PM) Universe Average LOT Homeless Median LOT Homeless (Persons) (bed nights) (bed nights) Submitted Submitted Submitted FY 2018 FY 2018 Difference FY 2018 Difference FY 2017 FY 2017 FY 2017 1.1 Persons in ES, SH, and PH 115 199 51 152 101 36 51 15 (prior to “housing move in”) 1.2 Persons in ES, SH, TH, and PH (prior to “housing move 378 410 184 223 39 102 132 30 in”) 7/20/2019 9:01:34 PM 6 = Page 64 = 2019 HDX Competition Report FY2018 - Performance Measurement Module (Sys PM) Measure 2: The Extent to which Persons who Exit Homelessness to Permanent Housing Destinations Return to Homelessness This measures clients who exited SO, ES, TH, SH or PH to a permanent housing destination in the date range two years prior to the report date range.Of those clients, the measure reports on how many of them returned to homelessness as indicated in the HMIS for up to two years after their initial exit. After entering data, please review and confirm your entries and totals. Some HMIS reports may not list the project types in exactly the same order as they are displayed below. Total # of Persons Returns to Returns to Returns to who Exited Homelessness in Less Homelessness from 6 Homelessness from Number of Returns to a in 2 Years than 6 Months to 12 Months 13 to 24 Months Permanent Housing Destination (2 Years FY 2018 % of Returns FY 2018 % of Returns FY 2018 % of Returns FY 2018 % of Returns Prior) Exit was from SO 0 0 0 0 0 Exit was from ES 32 0 0% 3 9% 0 0% 3 9% Exit was from TH 109 0 0% 1 1% 3 3% 4 4% Exit was from SH 0 0 0 0 0 Exit was from PH 127 1 1% 2 2% 9 7% 12 9% TOTAL Returns to 268 1 0% 6 2% 12 4% 19 7% Homelessness Measure 3: Number of Homeless Persons Metric 3.1 – Change in PIT Counts 7/20/2019 9:01:34 PM 7 = Page 65 = 2019 HDX Competition Report FY2018 - Performance Measurement Module (Sys PM) This measures the change in PIT counts of sheltered and unsheltered homeless person as reported on the PIT (not from HMIS). January 2017 January 2018 Difference PIT Count PIT Count Universe: Total PIT Count of sheltered and unsheltered persons 300 250 -50 Emergency Shelter Total 26 55 29 Safe Haven Total 0 0 0 Transitional Housing Total 128 105 -23 Total Sheltered Count 154 160 6 Unsheltered Count 146 90 -56 Metric 3.2 – Change in Annual Counts This measures the change in annual counts of sheltered homeless persons in HMIS. Submitted FY 2018 Difference FY 2017 Universe: Unduplicated Total sheltered homeless persons 379 432 53 Emergency Shelter Total 116 203 87 Safe Haven Total 0 0 0 Transitional Housing Total 274 255 -19 7/20/2019 9:01:34 PM 8 = Page 66 = 2019 HDX Competition Report FY2018 - Performance Measurement Module (Sys PM) Measure 4: Employment and Income Growth for Homeless Persons in CoC Program-funded Projects Metric 4.1 – Change in earned income for adult system stayers during the reporting period Submitted FY 2018 Difference FY 2017 Universe: Number of adults (system stayers) 131 178 47 Number of adults with increased earned income 6 14 8 Percentage of adults who increased earned income 5% 8% 3% Metric 4.2 – Change in non-employment cash income for adult system stayers during the reporting period Submitted FY 2018 Difference FY 2017 Universe: Number of adults (system stayers) 131 178 47 Number of adults with increased non-employment cash income 26 46 20 Percentage of adults who increased non-employment cash income 20% 26% 6% Metric 4.3 – Change in total income for adult system stayers during the reporting period Submitted FY 2018 Difference FY 2017 Universe: Number of adults (system stayers) 131 178 47 Number of adults with increased total income 30 52 22 Percentage of adults who increased total income 23% 29% 6% 7/20/2019 9:01:34 PM 9 = Page 67 = 2019 HDX Competition Report FY2018 - Performance Measurement Module (Sys PM) Metric 4.4 – Change in earned income for adult system leavers Submitted FY 2018 Difference FY 2017 Universe: Number of adults who exited (system leavers) 61 83 22 Number of adults who exited with increased earned income 9 19 10 Percentage of adults who increased earned income 15% 23% 8% Metric 4.5 – Change in non-employment cash income for adult system leavers Submitted FY 2018 Difference FY 2017 Universe: Number of adults who exited (system leavers) 61 83 22 Number of adults who exited with increased non-employment cash 11 20 9 income Percentage of adults who increased non-employment cash income 18% 24% 6% Metric 4.6 – Change in total income for adult system leavers Submitted FY 2018 Difference FY 2017 Universe: Number of adults who exited (system leavers) 61 83 22 Number of adults who exited with increased total income 19 36 17 Percentage of adults who increased total income 31% 43% 12% 7/20/2019 9:01:34 PM 10 = Page 68 = 2019 HDX Competition Report FY2018 - Performance Measurement Module (Sys PM) Measure 5: Number of persons who become homeless for the 1st time Metric 5.1 – Change in the number of persons entering ES, SH, and TH projects with no prior enrollments in HMIS Submitted FY 2018 Difference FY 2017 Universe: Person with entries into ES, SH or TH during the reporting 301 322 21 period. Of persons above, count those who were in ES, SH, TH or any PH 17 24 7 within 24 months prior to their entry during the reporting year. Of persons above, count those who did not have entries in ES, SH, TH or PH in the previous 24 months. (i.e. Number of persons 284 298 14 experiencing homelessness for the first time) Metric 5.2 – Change in the number of persons entering ES, SH, TH, and PH projects with no prior enrollments in HMIS Submitted FY 2018 Difference FY 2017 Universe: Person with entries into ES, SH, TH or PH during the 473 568 95 reporting period. Of persons above, count those who were in ES, SH, TH or any PH 57 85 28 within 24 months prior to their entry during the reporting year. Of persons above, count those who did not have entries in ES, SH, TH or PH in the previous 24 months. (i.e. Number of persons 416 483 67 experiencing homelessness for the first time.) 7/20/2019 9:01:34 PM 11 = Page 69 = 2019 HDX Competition Report FY2018 - Performance Measurement Module (Sys PM) Measure 6: Homeless Prevention and Housing Placement of Persons deined by category 3 of HUD’s Homeless Deinition in CoC Program-funded Projects This Measure is not applicable to CoCs in FY2018 (Oct 1, 2017 - Sept 30, 2018) reporting period. Measure 7: Successful Placement from Street Outreach and Successful Placement in or Retention of Permanent Housing Metric 7a.1 – Change in exits to permanent housing destinations Submitted FY 2018 Difference FY 2017 Universe: Persons who exit Street Outreach 0 0 0 Of persons above, those who exited to temporary & some institutional 0 0 0 destinations Of the persons above, those who exited to permanent housing 0 0 0 destinations % Successful exits Metric 7b.1 – Change in exits to permanent housing destinations 7/20/2019 9:01:34 PM 12 = Page 70 = 2019 HDX Competition Report FY2018 - Performance Measurement Module (Sys PM) Submitted FY 2018 Difference FY 2017 Universe: Persons in ES, SH, TH and PH-RRH who exited, plus 375 467 92 persons in other PH projects who exited without moving into housing Of the persons above, those who exited to permanent housing 231 321 90 destinations % Successful exits 62% 69% 7% Metric 7b.2 – Change in exit to or retention of permanent housing Submitted FY 2018 Difference FY 2017 Universe: Persons in all PH projects except PH-RRH 286 320 34 Of persons above, those who remained in applicable PH projects and 275 298 23 those who exited to permanent housing destinations % Successful exits/retention 96% 93% -3% 7/20/2019 9:01:34 PM 13 = Page 71 = 2019 HDX Competition Report FY2018 - SysPM Data Quality IL-508 - East St. Louis, Belleville/St. Clair County CoC This is a new tab for FY 2016 submissions only. Submission must be performed manually (data cannot be uploaded). Data coverage and quality will allow HUD to better interpret your Sys PM submissions. Your bed coverage data has been imported from the HIC module. The remainder of the data quality points should be pulled from data quality reports made available by your vendor according to the specifications provided in the HMIS Standard Reporting Terminology Glossary. You may need to run multiple reports into order to get data for each combination of year and project type. You may enter a note about any field if you wish to provide an explanation about your data quality results. This is not required. 7/20/2019 9:01:35 PM 14 = Page 72 = 2019 HDX Competition Report FY2018 - SysPM Data Quality All ES, SH All TH All PSH, OPH All RRH All Street Outreach 2014- 2015- 2016- 2017- 2014- 2015- 2016- 2017- 2014- 2015- 2016- 2017- 2014- 2015- 2016- 2017- 2014- 2015- 2016- 2017- 2015 2016 2017 2018 2015 2016 2017 2018 2015 2016 2017 2018 2015 2016 2017 2018 2015 2016 2017 2018 1. Number of non- 29 32 16 26 135 135 135 129 248 270 287 304 19 36 DV Beds on HIC 2. Number of HMIS 25 25 16 22 135 135 135 129 220 242 287 304 19 36 Beds 3. HMIS Participation Rate 86.21 78.13 100.00 84.62 100.00 100.00 100.00 100.00 88.71 89.63 100.00 100.00 100.00 100.00 from HIC ( % ) 4. Unduplicated Persons Served 27 53 107 282 254 276 274 253 334 334 312 311 0 125 86 367 0 0 0 0 (HMIS) 5. Total Leavers 7 35 97 237 159 182 175 161 46 48 27 43 0 51 15 149 0 0 0 0 (HMIS) 6. Destination of Don’t Know, 3 15 0 87 5 3 6 5 8 2 6 6 0 0 0 9 0 0 0 0 Refused, or Missing (HMIS) 7. Destination Error 42.86 42.86 0.00 36.71 3.14 1.65 3.43 3.11 17.39 4.17 22.22 13.95 0.00 0.00 6.04 Rate (%) 7/20/2019 9:01:35 PM 15 = Page 73 = 2019 HDX Competition Report Submission and Count Dates for IL-508 - East St. Louis, Belleville/St. Clair County CoC Date of PIT Count Date Received HUD Waiver Date CoC Conducted 2019 PIT Count 1/31/2019 Report Submission Date in HDX Submitted On Met Deadline 2019 PIT Count Submittal Date 4/30/2019 Yes 2019 HIC Count Submittal Date 4/30/2019 Yes 2018 System PM Submittal Date 5/28/2019 Yes 7/20/2019 9:01:35 PM 16 = Page 74 = 2019 CoC Consolidated Application Attachment: CE Assessment Tool St. Clair County CoC IL-508 = Page 75 = = Page 76 = = Page 77 = = Page 78 = = Page 79 = 0 0 Years 0 = Page 80 = 0 0 0 0 = Page 81 = 0 0 0 0 0 = Page 82 = 0 0 0 0 0 = Page 83 = 0 0 0 0 = Page 84 = 0 0 0 0 0 0 0 Night = Page 85 = = Page 86 = = Page 87 = = Page 88 = Vulnerability Index - Service Prioritization Decision Assistance Tool (VI-SPDAT) Prescreen Triage Tool for Single Adults AMERICAN VERSION 2.0  ©2015 OrgCode Consulting Inc. and Community Solutions. All rights reserved. 1 (800) 355-0420 info@orgcode.com www.orgcode.com = Page 89 = VULNERABILITY INDEX SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL VI SPDAT - ( - ) SINGLE ADULTS AMERICAN VERSION 2.0  Welcome to the SPDAT Line of Products The Service Prioritization Decision Assistance Tool (SPDAT) has been around in various incarnations for over a decade, before being released to the public in 2010. Since its initial release, the use of the SPDAT has been expanding exponentially and is now used in over one thousand communities across the United States, Canada, and Australia. More communities using the tool means there is an unprecedented demand for versions of the SPDAT, customized for speci c client groups or types of users. With the release of SPDAT V4, there have been f_i more current versions of SPDAT products than ever before. VI-SPDAT Series The Vulnerability Index – Service Prioritization Decision Assistance Tool (VI-SPDAT) was developed as a pre-screening tool for communities that are very busy and do not have the resources to conduct a full SPDAT assessment for every client. It was made in collaboration with Community Solutions, creators of the Vulnerability Index, as a brief survey that can be conducted to quickly determine whether a client has high, moderate, or low acuity. The use of this survey can help prioritize which clients should be given a full SPDAT assessment rst. Because it is a self-reported survey, no special training is required to use the f_i VI-SPDAT. Current versions available: ¸ VI-SPDAT V 2.0 for Individuals ¸ VI-SPDAT V 2.0 for Families ¸ VI-SPDAT V .0 for Youth  All versions are available online at www.orgcode.com/products/vi-spdat/ SPDAT Series The Service Prioritization Decision Assistance Tool (SPDAT) was developed as an assessment tool for front- line workers at agencies that work with homeless clients to prioritize which of those clients should receive assistance rst. The SPDAT tools are also designed to help guide case management and improve housing f_i stability outcomes. They provide an in-depth assessment that relies on the assessor’s ability to interpret responses and corroborate those with evidence. As a result, this tool may only be used by those who have received proper, up-to-date training provided by OrgCode Consulting, Inc. or an OrgCode certi ed trainer. f_i Current versions available: ¸ SPDAT V 4.0 for Individuals ¸ SPDAT V .0 for Families  ¸ SPDAT V .0 for Youth  Information about all versions is available online at www.orgcode.com/products/spdat / ©2015 OrgCode Consulting Inc. and Community Solutions. All rights reserved. 2 1 (800) 355-0420 info@orgcode.com www.orgcode.com = Page 90 = VULNERABILITY INDEX SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL VI SPDAT - ( - ) SINGLE ADULTS AMERICAN VERSION 2.0  SPDAT Training Series To use the SPDAT, training by OrgCode or an OrgCode certi ed trainer is required. We provide training on f_i a wide variety of topics over a variety of mediums. The full-day in-person SPDAT Level 1 training provides you the opportunity to bring together as many people as you want to be trained for one low fee. The webinar training allows for a maximum of 15 dif- ferent computers to be logged into the training at one time. We also offer online courses for individuals that you can do at your own speed. The training gives you the manual, case studies, application to current practice, a review of each compo- nent of the tool, conversation guidance with prospective clients – and more! Current SPDAT training available: ¸ Level 0 SPDAT Training: VI-SPDAT for Frontline Workers ¸ Level 1 SPDAT Training: SPDAT for Frontline Workers ¸ Level 2 SPDAT Training: SPDAT for Supervisors ¸ Level 3 SPDAT Training: SPDAT for Trainers Other related training available: ¸ Excellence in Housing-Based Case Management ¸ Coordinated Access & Common Assessment ¸ Motivational Interviewing ¸ Objective-Based Interactions More information about SPDAT training, including pricing, is available online at http://www.orgcode.com/product-category/training/spdat / ©2015 OrgCode Consulting Inc. and Community Solutions. All rights reserved. 3 1 (800) 355-0420 info@orgcode.com www.orgcode.com = Page 91 = VULNERABILITY INDEX SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL VI SPDAT - ( - ) SINGLE ADULTS AMERICAN VERSION 2.0  Administration … Interviewer’s Name Agency Team … Staff … Volunteer Survey Date Survey Time Survey Location DD/MM/YYYY / / Opening Script Every assessor in your community regardless of organization completing the VI-SPDAT should use the same introductory script. In that script you should highlight the following information: ¸ the name of the assessor and their af liation (organization that employs them, volunteer as part of a f_i Point in Time Count, etc.) ¸ the purpose of the VI-SPDAT being completed ¸ that it usually takes less than 7 minutes to complete ¸ that only “Yes,” “No,” or one-word answers are being sought ¸ that any question can be skipped or refused ¸ where the information is going to be stored ¸ that if the participant does not understand a question or the assessor does not understand the ques- tion that clari cation can be provided f_i ¸ the importance of relaying accurate information to the assessor and not feeling that there is a correct or preferred answer that they need to provide, nor information they need to conceal Basic Information First Name Nickname Last Name In what language do you feel best able to express yourself? Date of Birth Age Social Security Number Consent to participate … … DD/MM/YYYY / / Yes No SCORE: IF THE PERSON IS 60 YEARS OF AGE OR OLDER, THEN SCORE 1. 0 ©2015 OrgCode Consulting Inc. and Community Solutions. All rights reserved. 4 1 (800) 355-0420 info@orgcode.com www.orgcode.com = Page 92 = VULNERABILITY INDEX SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL VI SPDAT - ( - ) SINGLE ADULTS AMERICAN VERSION 2.0  A. History of Housing and Homelessness … 1. Where do you sleep most frequently? (check one) Shelters … Transitional Housing … Safe Haven … Outdoors … Other (specify): … Refused SCORE: IF THE PERSON ANSWERS ANYTHING OTHER THAN “SHELTER”, “TRANSITIONAL HOUSING”, OR “SAFE HAVEN”, THEN SCORE 1. 0 Years … 2. How long has it been since you lived in permanent stable Refused housing? … 3. In the last three years, how many times have you been Refused homeless? SCORE: IF THE PERSON HAS EXPERIENCED 1 OR MORE CONSECUTIVE YEARS OF HOMELESSNESS, AND/OR 4+ EPISODES OF HOMELESSNESS, THEN SCORE 1. 0 B. Risks 4. In the past six months, how many times have you... … a) Received health care at an emergency department/room? Refused … b) Taken an ambulance to the hospital? Refused … c) Been hospitalized as an inpatient? Refused … d) Used a crisis service, including sexual assault crisis, mental Refused health crisis, family/intimate violence, distress centers and suicide prevention hotlines? … e) Talked to police because you witnessed a crime, were the victim Refused of a crime, or the alleged perpetrator of a crime or because the police told you that you must move along? … f) Stayed one or more nights in a holding cell, jail or prison, whether Refused that was a short-term stay like the drunk tank, a longer stay for a more serious offence, or anything in between? SCORE: IF THE TOTAL NUMBER OF INTERACTIONS EQUALS 4 OR MORE, THEN SCORE 1 FOR EMERGENCY SERVICE USE. 0 … … … 5. Have you been attacked or beaten up since you’ve become Y N Refused homeless? … … … 6. Have you threatened to or tried to harm yourself or anyone Y N Refused else in the last year? SCORE: IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR RISK OF HARM. 0 ©2015 OrgCode Consulting Inc. and Community Solutions. All rights reserved. 5 1 (800) 355-0420 info@orgcode.com www.orgcode.com = Page 93 = VULNERABILITY INDEX SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL VI SPDAT - ( - ) SINGLE ADULTS AMERICAN VERSION 2.0  … … … 7. Do you have any legal stuff going on right now that may result Y N Refused in you being locked up, having to pay nes, or that make it more dif cult to rent a place to live? SCORE: IF “YES,” THEN SCORE 1 FOR LEGAL ISSUES. 0 … … … 8. Does anybody force or trick you to do things that you do not Y N Refused want to do? … … … 9. Do you ever do things that may be considered to be risky Y N Refused like exchange sex for money, run drugs for someone, have unprotected sex with someone you don’t know, share a needle, or anything like that? SCORE: IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR RISK OF (;3/2,7$7,21 . 0 C. Socialization & Daily Functioning … … … 10. Is there any person, past landlord, business, bookie, dealer, Y N Refused or government group like the IRS that thinks you owe them money? … … … 11. Do you get any money from the government, a pension, Y N Refused an inheritance, working under the table, a regular job, or anything like that? SCORE: IF “YES” TO QUESTION 1 OR “NO” TO QUESTION 1 , THEN SCORE 1 FOR   MONEY MANAGEMENT. 0 … … … 12. Do you have planned activities, other than just surviving, that Y N Refused make you feel happy and ful lled? SCORE: IF “NO,” THEN SCORE 1 FOR MEANINGFUL DAILY ACTIVITY. 0 … … … 13. Are you currently able to take care of basic needs like bathing, Y N Refused changing clothes, using a restroom, getting food and clean water and other things like that? SCORE: IF “NO,” THEN SCORE 1 FOR SELF CARE. - 0 … … … 14. Is your current homelessness in any way caused by a Y N Refused relationship that broke down, an unhealthy or abusive relationship, or because family or friends caused you to become evicted? SCORE: IF “YES,” THEN SCORE 1 FOR SOCIAL RELATIONSHIPS. 0 ©2015 OrgCode Consulting Inc. and Community Solutions. All rights reserved. 6 1 (800) 355-0420 info@orgcode.com www.orgcode.com = Page 94 = VULNERABILITY INDEX SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL VI SPDAT - ( - ) SINGLE ADULTS AMERICAN VERSION 2.0  D. Wellness … … … 15. Have you ever had to leave an apartment, shelter program, or Y N Refused other place you were staying because of your physical health? … … … 16. Do you have any chronic health issues with your liver, kidneys, Y N Refused stomach, lungs or heart? … … … 17. If there was space available in a program that speci cally Y N Refused assists people that live with HIV or AIDS, would that be of interest to you? … … … 18. Do you have any physical disabilities that would limit the type Y N Refused of housing you could access, or would make it hard to live independently because you’d need help? … … … 19. When you are sick or not feeling well, do you avoid getting Y N Refused help? … … … 20. FOR FEMALE RESPONDENTS ONLY: Are you currently pregnant? Y N N/A or Refused SCORE: IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR PHYSICAL HEALTH. 0 … … … 21. Has your drinking or drug use led you to being kicked out of Y N Refused an apartment or program where you were staying in the past? … … … 22. Will drinking or drug use make it dif cult for you to stay Y N Refused housed or afford your housing? SCORE: IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR SUBSTANCE USE. 0 23. Have you ever had trouble maintaining your housing, or been kicked out of an apartment, shelter program or other place you were staying, because of: … … … a) A mental health issue or concern? Y N Refused … … … b) A past head injury? Y N Refused … … … c) A learning disability, developmental disability, or other Y N Refused impairment? … … … 24. Do you have any mental health or brain issues that would Y N Refused make it hard for you to live independently because you’d need help? SCORE: IF “YES” TO ANY OF THE ABOVE, THEN SCORE 1 FOR MENTAL HEALTH. 0 SCORE: IF THE RESPONENT SCORED 1 FOR PHYSICAL HEALTH AND 1 FOR SUBSTANCE USE AND 1 FOR MENTAL HEALTH , SCORE 1 FOR TRI MORBIDITY - . 0 ©2015 OrgCode Consulting Inc. and Community Solutions. All rights reserved. 7 1 (800) 355-0420 info@orgcode.com www.orgcode.com = Page 95 = VULNERABILITY INDEX SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL VI SPDAT - ( - ) SINGLE ADULTS AMERICAN VERSION 2.0  … … … 25. Are there any medications that a doctor said you should be Y N Refused taking that, for whatever reason, you are not taking? … … … 26. Are there any medications like painkillers that you don’t Y N Refused take the way the doctor prescribed or where you sell the medication? SCORE: IF “YES” TO ANY OF THE ABOVE, SCORE 1 FOR MEDICATIONS. 0 … … … 27. YES OR NO: Has your current period of homelessness Y N Refused been caused by an experience of emotional, physical, psychological, sexual, or other type of abuse, or by any other trauma you have experienced? SCORE: IF “YES”, SCORE 1 FOR ABUSE AND TRAUMA. 0 Scoring Summary DOMAIN SUBTOTAL RESULTS 0 PRE SURVEY - /1 Score: Recommendation: A. HISTORY OF HOUSING & HOMELESSNESS 0 /2 0-3: no housing intervention 0 B. RISKS /4 4-7: an assessment for Rapid 0 C. SOCIALIZATION & DAILY FUNCTIONS /4 Re-Housing 0 D. WELLNESS /6 8+: an assessment for Permanent Supportive Housing/Housing First 0 GRAND TOTAL: /17 Follow-Up Questions On a regular day, where is it easiest to nd place: you and what time of day is easiest to do Night so? time: : or Is there a phone number and/or email phone: ( ) - where someone can safely get in touch with you or leave you a message? email: … … … Ok, now I’d like to take your picture so that Yes No Refused it is easier to nd you and con rm your identity in the future. May I do so? Communities are encouraged to think of additional questions that may be relevant to the programs being operated or your speci c local context. This may include questions related to: f_i ¸ military service and nature of ¸ legal status in country ¸ children that may reside with discharge the adult at some point in the ¸ income and source of it future ¸ ageing out of care ¸ current restrictions on where a ¸ safety planning ¸ mobility issues person can legally reside ©2015 OrgCode Consulting Inc. and Community Solutions. All rights reserved. 8 1 (800) 355-0420 info@orgcode.com www.orgcode.com = Page 96 = VULNERABILITY INDEX SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL VI SPDAT - ( - ) SINGLE ADULTS AMERICAN VERSION 2.0  Appendix A: About the VI-SPDAT The HEARTH Act and federal regulations require communities to have an assessment tool for coordinated entry - and the VI-SPDAT and SPDAT meet these requirements. Many communities have struggled to comply with this requirement, which demands an investment of considerable time, resources and exper- tise. Others are making it up as they go along, using “gut instincts” in lieu of solid evidence. Communities need practical, evidence-informed tools that enhance their ability to to satisfy federal regulations and quickly implement an effective approach to access and assessment. The VI-SPDAT is a rst-of-its-kind tool f_i designed to ll this need, helping communities end homelessness in a quick, strategic fashion. f_i The VI-SPDAT The VI-SPDAT was initially created by combining the elements of the Vulnerability Index which was cre- ated and implemented by Community Solutions broadly in the 100,000 Homes Campaign, and the SPDAT Prescreen Instrument that was part of the Service Prioritization Decision Assistance Tool. The combina- tion of these two instruments was performed through extensive research and development, and testing. The development process included the direct voice of hundreds of persons with lived experience. The VI-SPDAT examines factors of current vulnerability and future housing stability. It follows the structure of the SPDAT assessment tool, and is informed by the same research backbone that supports the SPDAT - almost 300 peer reviewed published journal articles, government reports, clinical and quasi-clinical assessment tools, and large data sets. The SPDAT has been independently tested, as well as internally reviewed. The data overwhelmingly shows that when the SPDAT is used properly, housing outcomes are better than when no assessment tool is used. The VI-SPDAT is a triage tool. It highlights areas of higher acuity, thereby helping to inform the type of support and housing intervention that may be most bene cial to improve long term housing outcomes. f_i It also helps inform the order - or priority - in which people should be served. The VI-SPDAT does not make decisions; it informs decisions. The VI-SPDAT provides data that communities, service providers, and people experiencing homelessness can use to help determine the best course of action next. Version 2 Version 2 builds upon the success of Version 1 of the VI-SPDAT with some re nements. Starting in August f_i 2014, a survey was launched of existing VI-SPDAT users to get their input on what should be amended, improved, or maintained in the tool. Analysis was completed across all of these responses. Further re- search was conducted. Questions were tested and re ned over several months, again including the direct f_i voice of persons with lived experience and frontline practitioners. Input was also gathered from senior government of cials that create policy and programs to help ensure alignment with guidelines and fund- f_i ing requirements. You will notice some differences in Version 2 compared to Version 1. Namely: ¸ it is shorter, usually taking less than 7 minutes to complete; ¸ subjective elements through observation are now gone, which means the exact same instrument can be used over the phone or in-person; ¸ medical, substance use, and mental health questions are all re ned; f_i ¸ you can now explicitly see which component of the full SPDAT each VI-SPDAT question links to; and, ¸ the scoring range is slightly different (Don’t worry, we can provide instructions on how these relate to results from Version 1). ©2015 OrgCode Consulting Inc. and Community Solutions. All rights reserved. 9 1 (800) 355-0420 info@orgcode.com www.orgcode.com = Page 97 = of. It is also being used in Canada and Australia. explicit permission of Community Solutions or OrgCode Consulting, Inc. As a result, the VI-SPDAT is being used in more communities than we know Since the VI-SPDAT is provided completely free of charge, and no training is required, any community is able to use the VI-SPDAT without the Appendix B: Where the VI-SPDAT is being used in the United States SINGLE ADULTS VULNERABILITY INDEX SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL VI SPDAT ©2015 OrgCode Consulting Inc. and Community Solutions. All rights reserved. 1 (800) 355-0420 - info@orgcode.com www.orgcode.com ( - ) AMERICAN VERSION 2.0 10  = Page 98 = ¸ City of Waterbury ¸ Stamford/Greenwich ¸ Norwalk/Fair eld County ¸ Connecticut Balance of State ¸ Bridgeport/Stratford/Fair eld ¸ Hartford Connecticut ¸ Parts of Colorado Balance of ¸ Metropolitan Denver Colorado ¸ San Luis Obispo County ¸ Glendale ¸ Riverside City & County ¸ Pasadena ¸ Bakers eld/Kern County ¸ Santa Maria/Santa Barbara ¸ San Diego ¸ Los Angeles City & County ¸ Napa City & County ¸ Fresno/Madera County ¸ Watsonville/Santa Cruz City & ¸ Richmond/Contra Costa ¸ Sacramento City & County ¸ Oakland/Alameda County ¸ San Francisco ¸ San Jose/Santa Clara City & California ¸ Statewide Arizona ¸ Parts of Alabama Balance of Alabama being used includes: we know the VI-SPDAT is care (CoCs) in the US where A partial list of continua of SINGLE ADULTS State Homeless Initiative County County County County State f_i f_i f_i VULNERABILITY INDEX SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL VI SPDAT ¸ Louisville/Jefferson County Kentucky ¸ Kansas City/Wyandotte Kansas ¸ Parts of Iowa Balance of State Iowa ¸ Cook County ¸ Chicago ¸ Waukegan/North Chicago/ ¸ Rockford/Winnebago, Boone Illinois ¸ Honolulu Hawaii ¸ DeKalb County ¸ Marietta/Cobb County ¸ Columbus-Muscogee/Russell ¸ Fulton County ¸ Atlanta County Georgia ¸ West Palm Beach/Palm Beach ¸ Miami/Dade County ¸ Ocala/Marion County ¸ Palm Bay/Melbourne/Brevard ¸ Jacksonville-Duval, Clay ¸ Gainesville/Alachua, Putnam ¸ Orlando/Orange, Osceola, ¸ Tallahassee/Leon County ¸ St. Petersburg/Clearwater/ ¸ Tampa/Hillsborough County ¸ Sarasota/Bradenton/ Florida ¸ District of Columbia District of Columbia County Lake County Counties County County County Counties Counties Seminole Counties Largo/Pinellas County Manatee, Sarasota Counties ©2015 OrgCode Consulting Inc. and Community Solutions. All rights reserved. 1 (800) 355-0420 - ¸ Greensboro/High Point ¸ Asheville/Buncombe County ¸ Winston Salem/Forsyth North Carolina ¸ Gulf Port/Gulf Coast Regional ¸ Jackson/Rankin, Madison Mississippi ¸ Parts of Missouri Balance of ¸ Kansas City/Independence/ ¸ Joplin/Jasper, Newton ¸ St. Louis City ¸ St. Louis County Missouri ¸ Southwest Minnesota ¸ Moorhead/West Central ¸ Northwest Minnesota ¸ Minneapolis/Hennepin County Minnesota ¸ Statewide Michigan ¸ Statewide Maine ¸ Montgomery County ¸ Baltimore City Maryland ¸ Spring eld/Holyoke/ ¸ Cape Cod Islands Massachusetts ¸ Alexandria/Central Louisiana ¸ Baton Rouge ¸ New Orleans/Jefferson Parish ¸ Shreveport/Bossier/ ¸ Lafayette/Acadiana Louisiana County Counties State Lee’s Summit/Jackson County Counties Minnesota County Chicopee/West eld/Hampden CoC Northwest info@orgcode.com f_i f_i www.orgcode.com ¸ Nashville/Davidson County ¸ Memphis/Shelby County ¸ Chattanooga/Southeast Tennessee ¸ Columbia/Midlands ¸ Charleston/Low Country South Carolina ¸ Statewide Rhode Island ¸ Pittsburgh/McKeesport/Penn ¸ Bristol/Bensalem/Bucks ¸ Lancaster City & County ¸ Allentown/Northeast ¸ Lower Marion/Norristown/ ¸ Philadelphia Pennsylvania ¸ Norman/Cleveland County ¸ Oklahoma City ¸ Tulsa City & County/Broken Oklahoma ¸ Canton/Massillon/Alliance/ ¸ Toledo/Lucas County Ohio ¸ Yonkers/Mount Vernon/New ¸ New York City New York ¸ Las Vegas/Clark County Nevada ¸ Statewide New Mexico ¸ Statewide Nebraska ¸ Statewide North Dakota Tennessee Hills/Allegheny County County Pennsylvania Abington/Montgomery County Arrow Stark County Rochelle/Westchester County ( - ) ¸ Wyoming Statewide is in the Wyoming ¸ Statewide West Virginia ¸ Statewide Wisconsin ¸ Spokane City & County ¸ Seattle/King County Washington ¸ Arlington County ¸ Virginia Balance of State ¸ Portsmouth ¸ Virginia Beach ¸ Roanoke City & County/Salem ¸ Richmond/Henrico, Virginia ¸ Statewide Utah ¸ Beaumont/Port Arthur/South ¸ Bryan/College Station/Brazos ¸ Wichita Falls/Wise, Palo Pinto, ¸ Amarillo ¸ Texas Balance of State ¸ Waco/McLennan County ¸ El Paso City and County ¸ Fort Worth/Arlington/Tarrant ¸ Dallas City & County/Irving ¸ Austin/Travis County ¸ San Antonio/Bexar County Texas process of implementing Counties Chester eld, Hanover East Texas Valley Wichita, Archer Counties County AMERICAN VERSION 2.0 f_i 11  = Page 99 = 2019 CoC Consolidated Application Attachment: Projects Accepted Notification St. Clair County CoC IL-508 = Page 100 = = Page 101 = 2019 CoC Consolidated Application Attachment: Projects Rejected/Reduced Notification St. Clair County CoC IL-508 = Page 102 = = Page 103 = 2019 CoC Consolidated Application Attachment: Local Competition Deadline St. Clair County CoC IL-508 = Page 104 = = Page 105 = = Page 106 = 2019 CoC Consolidated Application Attachment: Local Competition Public Announcement St. Clair County CoC IL-508 = Page 107 = = Page 108 = Project Ranking System Guide FY2019 St. Clair, Illinois Continuum of Care (IL-508) Introduction CoC IL-508 utilized a well-defined set of objective criteria to review, score, and rank projects in the FY2019 CoC Competition. The criteria are balanced, using four major factors for a maximum score of 55: • Project Management Criteria (12 maximum points, 22% of score) o APR submission (3 points) o Spending (5)- Not ranked FY19 o HMIS data quality (2) o Utilization (5) o PIT/HIC participation (2) • Priority Population Criteria (10 maximum points, 18% of score) o Number of chronically homeless served (5) o Percentage of participants with 2 or more barriers (5) • Participant Outcome Criteria (15 maximum points, 27% of score) o Retention in, or exits to permanent housing (5) o Increases in cash income from employment (5) o Increases in cash income from non-employment (5) o Project Referral Rejections for non-viable reasons (5)- Not ranked FY19 • Best Practice Criteria (18 maximum points, 33% of score) o Project type (5) o Housing First compliance (5) o rticiptionndttendnceto’somelessct ion Council monthly meetings (5)- Not ranked FY19 o Active Participation and compliance with quarterly project evaluation and monitoring (5) o SOAR training (3) **Three factors were not ranked as previously indicated due to insufficient data documentation. The Ranking and Review Committee made the decision to not measure this factors at its meeting 08/22/2019. To assure fairness, the committee used data from HMIS that were custom generated in SAGE format for the same 12-month period for all projects. We used the period from April 1, 2018 to March 31, 2019. 1 = Page 109 = Project Ranking System Guide FY2019 St. Clair, Illinois Continuum of Care (IL-508) Project Ranking Scorecard Project Management Priority Pop Outcomes Best Practices TOTAL SCORE barriers housing Utilization Project type SOAR training APR submission HMIS data quality PIT/PHC participation monthly HAC meetings quarterly project monitoring Serving persons with multiple Housing First Self-Assessment Spending: non-rent/lease funds Service to chronically homeless Exits to/retention of permanent Income gains from employment Returns (not scored ) will look at Participation and attendance at program referrals/rejections FY19 Participation and compliance with Factor Income gains from non-employment 5 3 5 2 5 2 5 5 5 5 5 0 5 5 5 3 Maximum Score 65 Bethany Place Bethany Place Permanent Housing 0 New Horizon 0 Call For Help Jobe Center 0 Step Up to Independence II 0 CDBG Operations Beacon Place 0 Family Living Center 0 New Beginnings 0 Chestnut Chestnut Connections - St. Clair 0 Fairview Heights 0 East St. Louis HA Lighthouse 0 St. Clair Co. IGD Home at Last 0 Journey Home 0 Next Step Up 0 Road Home 0 Violence Domestic Violence TH/RRH Prevention Center 2 = Page 110 = Project Ranking System Guide FY2019 St. Clair, Illinois Continuum of Care (IL-508) Factors and Scoring Scales PROJECT MANAGEMENT CRITERIA • 3 points APR Submission – How scored: This measures the timeliness of submission. Projects which submitted their most recent APR within 90 days of their project ending dates were awarded 3 points. Projects which filed late but received extensions from HUD were also awarded 3 points. All other projects received 0 points. Data source: Project questionnaire; documentation of submission and extensions. • 5 points Spending – Not ranked FY19 How scored: This measures the extent to which projects spent their non-housing money. The Ranking and Review Committee looked at the percentage of total budget expended in the most recent project year for three line items: Operations, Supportive Services, and Administration. We did not include Rental Assistance and Leasing, as they can be affected by participant contributions to rent, which should not count against projects. We listed all 15 projects in order, with the highest percentage of expended funds at the top of the list. • The four projects with the highest percentage (1-4) received 5 points. • The four with the next highest percentage (5-8) received 4 points. • Projects 9-12 received 3 points. • Projects 13-14 received 2 points. • Projects 15 received 1 point. Data source: Project questionnaire. • 2 points HMIS Data Quality – How scored: This measures the completeness of client-level HMIS data. The committee looked at the percentage of unduplicated client records with null or missing values and the percentage of "Client Doesn't Know" or "Client Refused" during the 12-month period. We listed all 15 projects in order, with the lowest percentage of nullmissing“doesn’tknow”ndrefusedtthetopofthelist • Projects with 0-5% received 2 points. • Projects with 6-10% received 1 point. • Projects with more than 10% received 0 point. Data source: SAGE items 6a, 6b, and 6c. 3 = Page 111 = Project Ranking System Guide FY2019 St. Clair, Illinois Continuum of Care (IL-508) • 5 points Utilization – How scored: This measures how efficiently projects use their housing assets. The Review and Ranking Committee used a customized HMIS report that divides the average number of households by the number of units. We listed all 15 projects in order, with the highest percentage of utilized units at the top of the list. • The four projects with the highest percentage (1-4) received 5 points. • The four with the next highest percentage (5-8) received 4 points. • Projects 9-11 received 3 points. • Projects 12-14 received 2 points. • Projects 15 received 1 point. Data source: SAGE #8b (average number of households served), divided by number of units reported in HUD application. • 2 points PIT/PHC Participation – How scored: This measures whether projects participated in the Point-in-Time count and Project Homeless Connect in January 2018. PIT participation includes planning, providing PIT volunteers, and canvassing for unsheltered. Project Homeless Connect participation includes planning for the event or volunteering, but it does not include staffing your vendor booth at the event. • Projects that participated in PIT and PHC received 2 points. • Projects that participated only in PIT or only in PHC received 1 point. • Projects that participated in neither PIT nor PHC received 0 points. Data source: Project questionnaire. [NOTE: In future years, the accuracy and timeliness of HIC data may be scored]. 4 = Page 112 = Project Ranking System Guide FY2019 St. Clair, Illinois Continuum of Care (IL-508) PRIORITY POPULATION CRITERIA • 5 points Chronic Homelessness – How scored: This rewards projects that serve high numbers of persons experiencing chronic homelessness. The Review and Ranking Committee examined the number of persons served during the 12-month period who were chronically homeless when they entered the project. We listed all 15 projects in order, with the projects serving the highest number of chronically homeless at the top. • The four projects with the highest number of CH participants (1-4) received 5 points. • The four with the next highest number (5-8) received 4 points. • Projects 9-11 received 3 points. • Projects 12-14 received 2 points. • Projects 15 received 1 point. Data source: SAGE item 5a(11). • 5 points Multiple Barriers – How scored: This measures the extent to which project serve persons with significant barriers. The committee looked at the percentage of participants who had two or more barriers at the time of project entry. We listed all 16 projects in order, with the highest percentage of multiple barrier participants at the top of the list. • The four projects with the highest percentage (1-4) received 5 points. • The four with the next highest percentage (5-8) received 4 points. • Projects 9-11 received 3 points. • Projects 12-14 received 2 points. • Projects 15 received 1 point. Data source: SAGE item 13a2 (2 conditions and 3+ conditions), divided by total number of adults served in SAGE item 5a(2). 5 = Page 113 = Project Ranking System Guide FY2019 St. Clair, Illinois Continuum of Care (IL-508) PARTICIPANT OUTCOME CRITERIA • 5 points Exits to / Retention of Permanent Housing – How scored: This measures housing stability. For transitional housing projects, the Review and Ranking Committee obtained the percentage of all exits that were to permanent housing. For permanent housing projects including RRH, the committee obtained the number of adults who retained housing plus those who exited to other permanent housing, and computed the total as a percentage of all adult participants. We listed all 16 projects in order, with the highest percentage at the top of the list. • The four projects with the highest percentage (1-4) received 5 points. • The four with the next highest percentage (5-8) received 4 points. • Projects 9-11 received 3 points. • Projects 12-14 received 2 points. • Projects 15 received 1 point. Data source: For transitional housing, the total persons who exited to positive housing destinations in SAGE items 23a and 23b, divided by number of leavers in item 5a(5). For permanent housing including RRH, the total stayers from SAGE item 5a(8), plus the total persons who exited to positive housing destinations in SAGE items 23a and 23b; all divided by the total number of persons served in item 5a(1). • 5 points Increases in Cash Income from Employment – How scored: This measures increased resources. The committee looked at the percentage of adult participants who increased their income from employment during the 12-month period, including those who started with no employment income and gained some. We listed all 16 projects in order, with the highest percentage of adults gaining employment income at the top of the list. • The four projects with the highest percentage (1-4) received 5 points. • The four with the next highest percentage (5-8) received 4 points. • Projects 9-11 received 3 points. • Projects 12-14 received 2 points. • Projects 15 received 1 point. Data source: SAGE item 19a, line 1 (earned income) columns 4 and 5 (retained and increased, and no income and gained); divided by total adults in item 5a(2). 6 = Page 114 = Project Ranking System Guide FY2019 St. Clair, Illinois Continuum of Care (IL-508) • 5 points Increases in Cash Income from Non-Employment Sources – How scored: This also measures resources. The committee looked at the percentage of adult participants who increased their income from non-employment sources during the 12-month period, including those who started with no non-employment income and gained some. We listed all 16 projects in order, with the highest percentage of adults gaining non-employment income at the top of the list. • The four projects with the highest percentage (1-4) received 5 points. • The four with the next highest percentage (5-8) received 4 points. • Projects 9-11 received 3 points. • Projects 12-14 received 2 points. • Projects 15 received 1 point. Data source: SAGE item 19a, line 3 (other income) columns 4 and 5 (retained and increased, and no income and gained); divided by total adults in item 5a(2). • 5 points Project referral rejection % based on non-viable reasons – Not ranked FY19 How scored: This measures the extent to which people exiting homeless remained housed. The committee wanted to look at the percentage of former participants who returned to homelessness within 24 months of exiting each project. Data source: Project-level reports from Housing Resource Center. BEST PRACTICE CRITERIA • 5 points Project Type – How scored: This rewards the types of projects that have been shown to be highly effective. The committee awarded points based on the type of project based on the following scale: • Permanent Supportive Housing 5 points – • Rapid Re-Housing 4 points – • Transitional Housing 3 points – Data source: Project Application 7 = Page 115 = Project Ranking System Guide FY2019 St. Clair, Illinois Continuum of Care (IL-508) • 5 points Housing First Compliance – How scored: This rewards projects that following evidence-based Housing First practices. The committee has requested all projects complete the HUD Housing First Self-Assessment form. Projects percentage utilization of Housing First Standards will determine scoring Projects with 100% - 5 points Projects with 95-99% - 4 points Projects with 90-94% - 3 points Projects with 85-89% - 2 points Projects with 80-84% -1 point Projects with less than 80% - 0 points Data source: HUD Housing First Self-Assessment. • 5 points-Participation and Attendance at monthly Homeless Action Council meetings. Not Ranked in FY19 How scored: This rewards projects that have staff attending monthly Homeless Action Council meetings 80% or higher during the 12-month period. Data Source: Homeless Action Council monthly meeting minutes. • 5 points-Active Participation and Compliance with quarterly project evaluation and monitoring. Data Source : Quarterly monthly monitoring form signed by monitoring staff and project staff noting any issues or non-compliance areas. • 3 points SOAR training – How scored: This rewards projects that have staff qualified to assist persons in received mainstream benefits. The committee asked for the names of staff persons or referral agents providing assistance and advocacy with Social Security applications and the date of their most recent SOAR training. • All projects with at least one person with SOAR training in the past 24 months received 3 points. • All other projects received 0 points Data source: Project questionnaire. 8 = Page 116 = Project Ranking System Guide FY2019 St. Clair, Illinois Continuum of Care (IL-508) Notes DEADLINE Projects were given a project questionnaire to be completed for the ranking and review process. A deadline for completion was set for August 2, 2019. Any project that did not meet this deadline would receive 0 points for project ranking. *The Rank and Review Committee made an exception for one project that had indicated an intent for non-renewal. The project reversed their decision and requested the committee to allow them to renew. The committee granted the late renewal, but the project will be ranked last of all renewal projects regardless of ranking score as a consequence of late renewal. TIEBREAKERS Ties were broken by project’s number of beds with the project with the highest number having priority. If after utilizing the first tie breaker created a secondary tie breaker then bed utilization was used to break the tie. UNRANKABLE PROJECTS HMIS and SSO projects cannot be ranked using the same criteria as housing projects. They are essential to the functioning of the entire system. The Ranking and Review Committee placed these projects at the bottom of Tier One to protect their renewal funding. NEW PROJECTS All new projects were reviewed for compliance with HUD eligibility standards and HUD threshold requirements. Projects that did not meet wither HUD eligibility or threshold were not ranked. For projects that cleared this review, the Ranking and Review Committee reserved the right to place them appropriately based on HUD priorities and local needs. APPEAL PROCESS Project applicants may appeal rankings to the Appeals Committee. The Appeals Committee will consider all appeals based on their merit. The Appeals Committee is comprised of active Homeless Action Council (HAC) members that have non-HUD funding projects. 9 = Page 117 = 2019 CoC Consolidated Application Attachment: Local Education or Training Organization Agreement St. Clair County CoC IL-508 = Page 118 = = Page 119 = 2019 CoC Consolidated Application Attachment: State or Local Workforce Agreement St. Clair County CoC IL-508 = Page 120 = = Page 121 = 2019 CoC Consolidated Application Attachment: Racial Disparity Assessment Summary St. Clair County CoC IL-508 = Page 122 = FY2019 Racial and Ethnic Disparities Assessment St. Clair County Continuum of Care IL-508 Background In compliance with guidance from the United States Department of Housing and Urban Development (HUD), the St. Clair County Continuum of Care conducted this FY2019 assessment of racial and ethnic disparities in the provision of housing and services to those experiencing homelessness. This summary reports our analyses of racial or ethnic disparities in the following two factors: ? Likelihood of receiving homeless assistance. ? Likelihood of obtaining positive outcomes. HUD did not offer a specific numerical definition of disparity. In the absence of such parameters, this report used the “80 % rule. This rule is used by the U.S. Equal Employment Opportunity Commission to ” determine if an employment practice results in a disparate outcome. This rule states that the selection rate of a protected group should be at least 80% of the selection rate of the non-protected group. Differences of less than 20% are not sufficient to demonstrate disparity. Key Question #1: Are persons of differing races or ethnicities more or less likely to receive homeless assistance? To assess this issue, we conducted two comparisons. First, we compared the population below the federal poverty line within the entire CoC geographic coverage area with the population of those experiencing homelessness, using data provided by HUD’s Racial Equity Analysis Tool (see chart on page 3). The source for poverty data is the U.S. Census, and the source for homelessness data is the annual Point-in-Time count (PIT). This is not a perfect methodology, as it assumes that all persons in poverty are equally likely to experience homelessness regardless of income levels. It seems far more likely that extreme poverty (e.g., 10% or 20% AMI) would be more associated with homelessness than poverty alone. However, we did not have data on extreme poverty. Second and more to the point, we compared the proportion of each group experiencing homelessness with the proportion of the same group receiving assistance (as measured by enrollment in all HMIS projects). The following findings emerged: ? St. Clair County was more black and less Hispanic than Illinois as a whole, with 29% of the county African American (versus 14% statewide), and only 2% of the county Hispanic (versus 16% statewide). See data highlighted in blue in the CoC Data Chart. ? The number of Hispanic/Latino persons experiencing homelessness was very low (only 2 persons), and therefore this group could not be analyzed statistically. 1 = Page 123 = ? Although African Americans represented 61% of those living at or below the poverty limits, they represented 76% of the homeless population. See data highlighted in green in the CoC Data Chart. ? Looking more closely at families with children, African Americans represented 61% of those living at or below the poverty limits and 85% of the homeless population. See data highlighted in rose in the CoC Data Chart. ? According to HMIS records, African Americans made up 76% of the homeless population, and they constituted 77% of those served by the CoC. Whites made up 23% of the homeless population, and they constituted 20% of those served by the CoC. Thus, the CoC provided homeless assistance to both racial groups in proportion almost exactly identical to their 1 presence in the homeless population. Based on the above, we conclude that there are no racial disparities in the likelihood of receiving homeless assistance. 1 See Outcomes chart on page 4 for the percentages of racial groups receiving homeless assistance from the CoC. 2 = Page 124 = CoC Racial Equity Analysis Tool Homelessness and poverty counts at the CoC and State level Select your CoC IL-508 East Saint Louis/Belleville/Saint Clair County CoC Distribution of Race All All All All People Youth* Veterans In Poverty (ACS) 34% 61% 0%4% 1% Youth Poverty Data Not Available Veteran Poverty Data Not Available Experiencing Experiencing Experiencing 23% 76% 0% 0% 1% Homelessness (PIT) 0% 100% 0% 0% 0% Homelessness (PIT) 25% 75% 0% 0% 0% Homelessness (PIT) Experiencing Unsheltered Experiencing Unsheltered Experiencing Unsheltered 26% 74% 0% 0% 0% Homelessness (PIT) 0% 100% 0% 0% 0% Homelessness (PIT) 8% 92% 0% 0% 0% Homelessness (PIT) In Families with Children In Families with Children Experiencing Experiencing Homelessness (PIT) 12% 85% 0% 0% 3% Homelessness (PIT) 0% 100% 0% 0% 0% Data about Veterans in Families Not Available Experiencing Unsheltered Experiencing Unsheltered Homelessness (PIT) 14% 86% 0% 0% 0% Homelessness (PIT) 0% 0% 0% *Youth are individuals under the age of 25 who are unaccompanied or parenting. Distribution of Ethnicity All All All All People Youth* Veterans In Poverty (ACS) 5% 95% Youth Poverty Data Not Available Veteran Poverty Data Not Available Experiencing Experiencing Experiencing Homelessness (PIT) 1% 99% Homelessness (PIT) 0% 100% Homelessness (PIT) 0% 100% Experiencing Unsheltered Experiencing Unsheltered Experiencing Unsheltered Homelessness (PIT) 0% 100% Homelessness (PIT) 0% 100% Homelessness (PIT) 0% 100% In Families with Children In Families with Children Experiencing Experiencing Homelessness (PIT) 2% 98% Homelessness (PIT) 0% 100% Data about Veterans in Families Not Available Experiencing Unsheltered Experiencing Unsheltered Homelessness (PIT) 0% 100% Homelessness (PIT) 0% 0% Hispanic Non-Hispanic Hispanic Non-Hispanic Hispanic Non-Hispanic *Youth experiencing homelessness is limited to unaccompanied and parenting youth persons under 25. CoC Data State Data 1 1 2 Experiencing Sheltered Experiencing Unsheltered 1 1 2 All (ACS) In Poverty (ACS) Experiencing Homelessness (PIT) 2 2 All (ACS) In Poverty (ACS) Experiencing Homelessness (PIT) Homelessness (PIT) Homelessness (PIT) In Families with In Families with In Families with In Families with In Families In Families with In Families with In Families with All All All All All All All All Children Children Children Children with Children Children Children Children Race and Ethnicity # % # % # % # % # % # % # % # % # % # % Race and Ethnicity # % # % # % # % # % # % All People 275,052 229,050 48,607 38,382 300 126 154 98 146 28 All People 12,873,761 10,498,863 1,801,118 1,316,679 10,798 3,904 Race Race White 181,875 66% 155,104 68% 16,752 34% 13,229 34% 68 23% 15 12% 30 19% 11 11% 38 26% 4 14% White 9,312,771 72% 7,525,782 72% 963,036 53% 648,215 49% 3,916 36% 1,119 29% Black 79,865 29% 66,645 29% 29,430 61% 23,237 61% 228 76% 107 85% 120 78% 83 85% 108 74% 24 86% Black 1,846,108 14% 1,455,387 14% 538,580 30% 422,640 32% 6,375 59% 2,525 65% Native American/Alaskan 470 0% 376 0% 115 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% Native American/Alaskan 28,363 0% 22,928 0% 6,104 0% 4,306 0% 68 1% 28 1% Asian/Pacific Islander 3,695 1% 2,892 1% 292 1% 179 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% Asian/Pacific Islander 645,642 5% 549,465 5% 75,580 4% 47,520 4% 98 1% 28 1% Other/Multi-Racial 9,147 3% 4,033 2% 2,018 4% 1,738 5% 4 1% 4 3% 4 3% 4 4% 0 0% 0 0% Other/Multi-Racial 1,040,877 8% 945,301 9% 217,818 12% 193,998 15% 341 3% 204 5% Ethnicity Ethnicity Hispanic 10,190 4% 7,226 3% 2,250 5% 1,728 5% 2 1% 2 2% 2 1% 2 2% 0 0% 0 0% Hispanic 2,122,841 16% 1,936,493 18% 429,853 24% 386,821 29% 1,059 10% 478 12% Non-Hispanic 264,862 96% 221,824 97% 46,357 95% 36,654 95% 298 99% 124 98% 152 99% 96 98% 146 100% 28 100% Non-Hispanic 10,750,920 84% 8,562,370 82% 1,371,265 76% 929,858 71% 9,739 90% 3,426 88% Youth <25 91,888 NOT AVAILABLE 15 10 12 10 3 0 Youth <25 4,273,583 NOT AVAILABLE 871,480 NOT AVAILABLE 1,020 290 Race Race White 53,357 58% -- -- -- -- -- -- 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% White 2,842,349 67% -- -- 429,897 49% -- -- 389 38% 51 18% Black 31,819 35% -- -- -- -- -- -- 15 100% 10 100% 12 100% 10 100% 3 100% 0 0% Black 702,931 16% -- -- 276,969 32% -- -- 597 59% 232 80% Native American/Alaskan 0 0% -- -- -- -- -- -- 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% Native American/Alaskan 9,835 0% -- -- 2,428 0% -- -- 5 0% 3 1% Asian/Pacific Islander 974 1% -- -- -- -- -- -- 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% Asian/Pacific Islander 199,857 5% -- -- 32,309 4% -- -- 5 0% 0 0% Other/Multi-Racial 5,739 6% -- -- -- -- -- -- 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% Other/Multi-Racial 518,611 12% -- -- 129,877 15% -- -- 24 2% 4 1% Ethnicity Ethnicity Hispanic 4,792 5% -- -- -- -- -- -- 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% Hispanic 975,741 23% -- -- 244,737 28% -- -- 102 10% 24 8% Non-Hispanic 87,096 95% -- -- -- -- -- -- 15 100% 10 100% 12 100% 10 100% 3 100% 0 0% Non-Hispanic 3,297,842 77% -- -- 626,743 72% -- -- 918 90% 266 92% Veterans 0 NOT AVAILABLE 36 NOT AVAILABLE 24 NOT AVAILABLE 12 100% NOT AVAILABLE Veterans 668,933 NOT AVAILABLE 864 NOT AVAILABLE Race Race White 0 0% -- -- -- -- -- -- 9 25% -- -- 8 33% -- -- 1 8% -- -- White 557,770 83% -- -- -- -- -- -- 302 35% -- -- Black 0 0% -- -- -- -- -- -- 27 75% -- -- 16 67% -- -- 11 92% -- -- Black 87,576 13% -- -- -- -- -- -- 535 62% -- -- Native American/Alaskan 0 0% -- -- -- -- -- -- 0 0% -- -- 0 0% -- -- 0 0% -- -- Native American/Alaskan 1,630 0% -- -- -- -- -- -- 5 1% -- -- Asian/Pacific Islander 0 0% -- -- -- -- -- -- 0 0% -- -- 0 0% -- -- 0 0% -- -- Asian/Pacific Islander 6,090 1% -- -- -- -- -- -- 3 0% -- -- Other/Multi-Racial 0 0% -- -- -- -- -- -- 0 0% -- -- 0 0% -- -- 0 0% -- -- Other/Multi-Racial 15,867 2% -- -- -- -- -- -- 19 2% -- -- Ethnicity Ethnicity Hispanic 0 0% -- -- -- -- -- -- 0 0% -- -- 0 0% -- -- 0 0% -- -- Hispanic 27,507 4% -- -- -- -- -- -- 37 4% -- -- Non-Hispanic 0 0% -- -- -- -- -- -- 36 100% -- -- 24 100% -- -- 12 100% -- -- Non-Hispanic 641,426 96% -- -- -- -- -- -- 827 96% -- -- Sources: 1 American Community Survey (ACS) 2011-2015 5-yr estimates; Veteran CoC data comes from the ACS 2015 1-yr estimates; Total youth in the American Community Survey is a rollup of race estimates of all persons under 25. 3 2 Point-In-Time (PIT) 2017 data = Page 125 = Key Question #2: Are persons of differing races or ethnicities more or less likely to achieve positive outcomes? To assess this issue, we compared housing placements and returns to homelessness. Data is from local HMIS customized reports and the Stella Performance function (demographic tab) in HDX 2.0. Stella did not provide a “clean” breakout of ethnicity, instead including all Hispanic/Latino persons in the “White, Hispanic/Latino” category. This failed to account for persons of Hispanic ethnicity who do not identify racially as white. This limited us to comparisons by race. We were not able to compare ethnicity. This had minimal impact because the population of persons of Hispanic ethnicity is very small in this CoC. The chart below shows outcomes. The first line shows the racial breakdown of all persons receiving assistance. It is based on the CoC’s local HMIS records. The next four lines show outcomes by race: ? Placement in Emergency Shelters and Transitional Housing projects, from Stella. ? Placement in Rapid Re-Housing projects, from Stella. ? Placement in Permanent Supportive Housing projects, from Stella. ? Returns to homelessness, from local HMIS records. OUTCOMES Black/African American White/Caucasian All Others ALL RECEIVING SERVICES 77% 20% 3% ES & TH PLACEMENTS 80% 15% 5% RRH PLACEMENTS 81% 16% 3% PSH PLACEMENTS 68% 30% 2% RETURNS TO HOMELESSNESS 25% 75% 0% The only indicator where there is a concern is Returns to Homelessness. Data in that area suggests that whites were far more likely than blacks to return to homeless status within two years after obtaining permanent housing. However, the numbers in that area were very small, with only 12 persons returning to homelessness in the prior 24 months. The data on Returns to Homelessness is not sufficient to draw a conclusion. Data for the other three indicators were all very close to mirroring the racial breakdown of all persons receiving services (+/- 9%), well within the EEOC 20% rule. Based on the above, we conclude that there are no racial disparities in the outcome of homeless assistance. 4 = Page 126 =