Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 Before Starting the CoC Application The CoC Consolidated Application is made up of two parts: the CoC Application and the CoC Priority Listing, with all of the CoC’s project applications either approved and ranked, or rejected. The Collaborative Applicant is responsible for submitting both the CoC Application and the CoC Priority Listing in order for the CoC Consolidated Application to be considered complete. The Collaborative Applicant is responsible for: - Reviewing the FY 2016 CoC Program Competition NOFA in its entirety for specific application and program requirements. - Using the CoC Application Detailed Instructions while completing the application in e-snaps. - Answering all questions in the CoC application. It is the responsibility of the Collaborative Applicant to ensure that all imported and new responses in all parts of the application are fully reviewed and completed. When doing this keep in mind: - This year, CoCs will see that a few responses have been imported from the FY 2015 CoC Application. - For some of the questions HUD has provided documents to assist Collaborative Applicants in completing responses. - For other questions, the Collaborative Applicant must be aware of responses provided by project applications in their Project Applications. - Some questions require the Collaborative Applicant to attach a document to receive credit. This will be identified in the question. - All questions marked with an asterisk (*) are mandatory and must be completed in order to submit the CoC Application. For CoC Application Detailed Instructions click here. FY2016 CoC Application Page 1 08/29/2016 = Page 1 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 1A. Continuum of Care (CoC) Identification Instructions: For guidance on completing this form, please reference the FY 2016 CoC Application Detailed Instructions and the FY 2016 CoC Program Competition NOFA. Please submit technical questions to the HUD Exchange Ask A Question. 1A-1. CoC Name and Number: IL-508 - East St. Louis, Belleville/St. Clair County CoC 1A-2. Collaborative Applicant Name: St. Clair County 1A-3. CoC Designation: CA 1A-4. HMIS Lead: St. Clair County FY2016 CoC Application Page 2 08/29/2016 = Page 2 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 1B. Continuum of Care (CoC) Engagement Instructions: For guidance on completing this form, please reference the FY 2016 CoC Application Detailed Instructions and the FY 2016 CoC Program Competition NOFA. Please submit technical questions to the HUD Exchange Ask A Question. 1B-1. From the list below, select those organizations and persons that participate in CoC meetings. Then select "Yes" or "No" to indicate if CoC meeting participants are voting members or if they sit on the CoC Board. Only select "Not Applicable" if the organization or person does not exist in the CoC's geographic area. Votes, Participates including Sits Organization/Person Categories in CoC electing on Meetings CoC Board CoC Board Local Government Staff/Officials Yes Yes Yes CDBG/HOME/ESG Entitlement Jurisdiction Yes Yes Yes Law Enforcement No No No Local Jail(s) No No No Hospital(s) Yes Yes Yes EMT/Crisis Response Team(s) No No No Mental Health Service Organizations Yes Yes Yes Substance Abuse Service Organizations Yes Yes Yes Affordable Housing Developer(s) No No No Public Housing Authorities Yes Yes Yes CoC Funded Youth Homeless Organizations Not Applicable Not Applicable Non-CoC Funded Youth Homeless Organizations Yes Yes Yes School Administrators/Homeless Liaisons Yes Yes Yes CoC Funded Victim Service Providers Not Applicable Not Applicable Non-CoC Funded Victim Service Providers Yes Yes Yes Street Outreach Team(s) Yes Yes Yes Youth advocates No No No Agencies that serve survivors of human trafficking Not Applicable Not Applicable Other homeless subpopulation advocates Yes Yes Yes Homeless or Formerly Homeless Persons No No No Applicant must select Yes, No or Not Applicable for all of the listed organization/person categories in 1B-1. FY2016 CoC Application Page 3 08/29/2016 = Page 3 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 1B-1a. Describe in detail how the CoC solicits and considers the full range of opinions from individuals or organizations with knowledge of homelessness or an interest in preventing and ending homelessness in the geographic area. Please provide two examples of organizations or individuals from the list in 1B-1 to answer this question. 1B-1b. List Runaway and Homeless Youth (RHY)-funded and other youth homeless assistance providers (CoC Program and non-CoC Program funded) who operate within the CoC's geographic area. Then select "Yes" or "No" to indicate if each provider is a voting member or sits on the CoC Board. Participated as a Sat on CoC Board Voting Member in as active member at least two CoC or official at any Meetings between point between Youth Service Provider RHY Funded? July 1, 2015 and July 1, 2015 and (up to 10) June 20, 2016. June 20, 2016. 1B-1c. List the victim service providers (CoC Program and non-CoC Program funded) who operate within the CoC's geographic area. Then select "Yes" or "No" to indicate if each provider is a voting member or sits on the CoC Board. Participated as a Sat on CoC Board as Voting Member in at active member or least two CoC official at any point Meetings between between July 1, 2015 Victim Service Provider July 1, 2015 and June and June 30, 2016. for Survivors of Domestic Violence 30, 2016 (up to 10) Violence Prevention Center Yes Yes FY2016 CoC Application Page 4 08/29/2016 = Page 4 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 1B-2. Explain how the CoC is open to proposals from entities that have not previously received funds in prior CoC Program competitions, even if the CoC is not applying for new projects in 2016. (limit 1000 characters) The Homeless Action Council vigorously encourages all entities to consider applying for CoC funds, especially those organizations which have not previously applied for or received CoC funds. The process consists of the following steps. (1) The CoC develops a list of allowable new projects that are open to any applicant, i.e., permanent supportive housing for persons experiencing chronic homelessness, and rapid re-housing; (2) the CoC notifies organizations of the potential funding opportunities via email, web postings, and announcements at community meetings; (3) the CoC asks for detailed Letters of Intent; (4) the CoC asks organizations with eligible projects to develop applications which are reviewed and scored by a neutral panel. 1B-3. How often does the CoC invite new Monthly members to join the CoC through a publicly available invitation? FY2016 CoC Application Page 5 08/29/2016 = Page 5 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 1C. Continuum of Care (CoC) Coordination Instructions: For guidance on completing this form, please reference the FY 2016 CoC Application Detailed Instructions and the FY 2016 CoC Program Competition NOFA. Please submit technical questions to the HUD Exchange Ask A Question. 1C-1. Does the CoC coordinate with Federal, State, Local, private and other entities serving homeless individuals and families and those at risk of homelessness in the planning, operation and funding of projects? Only select "Not Applicable" if the funding source does not exist within the CoC's geographic area. Coordinates with Planning, Operation and Funding of Funding or Program Source Projects Housing Opportunities for Persons with AIDS (HOPWA) Yes Temporary Assistance for Needy Families (TANF) Yes Runaway and Homeless Youth (RHY) Yes Head Start Program No Housing and service programs funded through Federal, State and local government resources. Yes 1C-2. The McKinney-Vento Act, requires CoC's to participate in the Consolidated Plan(s) (Con Plan(s)) for the geographic area served by the CoC. The CoC Program Interim rule at 24 CFR 578.7 (c) (4) requires the CoC to provide information required to complete the Con Plan(s) within the CoC's geographic area, and 24 CFR 91.100(a)(2)(i) and 24 CFR 91.110 (b)(2) requires the State and local Con Plan jurisdiction(s) consult with the CoC. The following chart asks for the information about CoC and Con Plan jurisdiction coordination, as well as CoC and ESG recipient coordination. CoCs can use the CoCs and Consolidated Plan Jurisdiction Crosswalk to assist in answering this question. Number Number of Con Plan jurisdictions with whom the CoC geography overlaps 1 How many Con Plan jurisdictions did the CoC participate with in their Con Plan development process? 1 How many Con Plan jurisdictions did the CoC provide with Con Plan jurisdiction level PIT data? 1 How many of the Con Plan jurisdictions are also ESG recipients? 0 How many ESG recipients did the CoC participate with to make ESG funding decisions? 0 How many ESG recipients did the CoC consult with in the development of ESG performance standards and evaluation 0 process for ESG funded activities? FY2016 CoC Application Page 6 08/29/2016 = Page 6 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 1C-2a. Based on the responses provided in 1C-2, describe in greater detail how the CoC participates with the Consolidated Plan jurisdiction(s) located in the CoC's geographic area and include the frequency and type of interactions between the CoC and the Consolidated Plan jurisdiction(s). (limit 1000 characters) Coordination is very close: the CoC lead agency is the Consolidated Plan jurisdiction. The CoC’s Collaborative Applicant, the St. Clair County Intergovernmental Grants Department (IGD), is responsible for preparing the Consolidated Plan, and it is also the HMIS lead. In preparing the most recent Consolidated Plan, IGD staff members worked closely with CoC leaders, meeting with them several times each month to obtain and analyze PIT and HIC data, develop assessments of housing needs, and coordinate housing resources with the St. Clair County Housing Authority. The 2014-2019 Consolidated Plan is based on HMIS data and names the CoC as the lead organization for implementing the plan to end homelessness. 1C-2b. Based on the response in 1C-2, describe how the CoC is working with ESG recipients to determine local ESG funding decisions and how the CoC assists in the development of performance standards and evaluation of outcomes for ESG-funded activities. (limit 1000 characters) The CoC plays three critical roles in the allocation and use of ESG funds: 1) The CoC Board of Directors reviews each project proposal and makes allocation recommendations to the Illinois Department of Human Services. 2) The CoC’s Prevention Committee developed performance standards for all ESG projects. The CoC adopted these standards and uses them for monitoring purposes. 3) ESG projects are subject to the CoC Review and Ranking process, which has been designed to create objective and quantifiable measures of the efficacy and impact of projects. (Section 1F and the attachments provide detailed information about the CoC’s review and ranking process). 1C-3. Describe how the CoC coordinates with victim service providers and non-victim service providers (CoC Program funded and non-CoC funded) to ensure that survivors of domestic violence are provided housing and services that provide and maintain safety and security. Responses must address how the service providers ensure and maintain the safety and security of participants and how client choice is upheld. (limit 1000 characters) Our CoC-funded and ESG-funded projects keep the safety of victims uppermost. When victims of domestic violence – including stalking and other crimes specified in the HEARTH Amendment – present at our Coordinated Assessment center, they are promptly referred to the Violence Prevention FY2016 CoC Application Page 7 08/29/2016 = Page 7 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 Center (VPC), which is the county’s recognized provider for domestic violence and sexual assault response. VPC arranges for shelter if appropriate, and engages in legal advocacy, safety planning, peer support, counseling, and children’s services. The Land of Lincoln Legal Assistance Foundation provides help with obtaining Orders of Protection. Client confidentiality is observed at all times, and no victim of domestic violence is identified within our HMIS. 1C-4. List each of the Public Housing Agencies (PHAs) within the CoC's geographic area. If there are more than 5 PHAs within the CoC’s geographic area, list the 5 largest PHAs. For each PHA, provide the percentage of new admissions that were homeless at the time of admission between July 1, 2015 and June 30, 2016 and indicate whether the PHA has a homeless admissions preference in its Public Housing and/or Housing Choice Voucher (HCV) program. % New Admissions into Public Housing and PHA has General or Public Housing Agency Name Housing Choice Voucher Program from 7/1/15 to Limited Homeless 6/30/16 who were homeless at entry Preference East St. Louis Housing Authority Yes-Both St. Clair County Housing Authority Yes-Public Housing 1C-5. Other than CoC, ESG, Housing Choice Voucher Programs and Public Housing, describe other subsidized or low-income housing opportunities that exist within the CoC that target persons experiencing homelessness. (limit 1000 characters) 1C-6. Select the specific strategies implemented by the CoC to ensure that homelessness is not criminalized in the CoC's geographic area. Select all that apply. Engaged/educated local policymakers: X Engaged/educated law enforcement: X Implemented communitywide plans: No strategies have been implemented Other:(limit 1000 characters) FY2016 CoC Application Page 8 08/29/2016 = Page 8 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 Educate participants regarding local ordinances and how to safeguard their legal rights X FY2016 CoC Application Page 9 08/29/2016 = Page 9 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 1D. Continuum of Care (CoC) Discharge Planning Instructions: For guidance on completing this form, please reference the FY 2016 CoC Application Detailed Instructions and the FY 2016 CoC Program Competition NOFA. Please submit technical questions to the HUD Exchange Ask A Question. 1D-1. Select the system(s) of care within the CoC's geographic area for which there is a discharge policy in place that is mandated by the State, the CoC, or another entity for the following institutions? Check all that apply. Foster Care: X Health Care: X Mental Health Care: Correctional Facilities: X None: 1D-2. Select the system(s) of care within the CoC's geographic area with which the CoC actively coordinates with to ensure institutionalized persons that have resided in each system of care for longer than 90 days are not discharged into homelessness. Check all that apply. Foster Care: X Health Care: X Mental Health Care: X Correctional Facilities: X None: 1D-2a. If the applicant did not check all boxes in 1D-2, explain why there is no coordination with the institution(s) that were not selected and explain how the CoC plans to coordinate with the institution(s) to ensure persons FY2016 CoC Application Page 10 08/29/2016 = Page 10 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 discharged are not discharged into homelessness. (limit 1000 characters) Not applicable. FY2016 CoC Application Page 11 08/29/2016 = Page 11 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 1E. Centralized or Coordinated Assessment (Coordinated Entry) Instructions: For guidance on completing this form, please reference the FY 2016 CoC Application Detailed Instructions and the FY 2016 CoC Program Competition NOFA. Please submit technical questions to the HUD Exchange Ask A Question. The CoC Program Interim Rule requires CoCs to establish a Centralized or Coordinated Assessment System which HUD refers to as the Coordinated Entry Process. Based on the recent Coordinated Entry Policy Brief, HUD's primary goals for the coordinated entry process are that assistance be allocated as effectively as possible and that it be easily accessible no matter where or how people present for assistance. 1E-1. Explain how the CoC's coordinated entry process is designed to identify, engage, and assist homeless individuals and families that will ensure those who request or need assistance are connected to proper housing and services. (limit 1000 characters) The CoC fully implemented a Coordinated Assessment system in calendar 2015 as a result of a successful FY 2013 Planning Project. This project identified and interviewed the most successful coordinated entry systems in the country in order to determine and replicate their common assets. Working with our consultant, a Coordinated Assessment Task Force designed an approach which culminated in a unified Coordinated Assessment process located at the Housing Resource Center in Belleville. All CoC entities utilize the Coordinated Assessment Center to conduct uniform intakes and assessments using the VI-SPDAT instrument. We collaborate with other systems such as township offices in rural parts of the county, who use the center as well. To assure that we prioritize those most in need, we follow the Housing Priorities Placement suggested in HUD Notice CPD-04-012 in July 2014. We use this policy to categorize incoming clients based on needs and vulnerability. 1E-2. CoC Program and ESG Program funded projects are required to participate in the coordinated entry process, but there are many other organizations and individuals who may participate but are not required to do so. From the following list, for each type of organization or individual, select all of the applicable checkboxes that indicate how that organization or individual participates in the CoC's coordinated entry process. If there FY2016 CoC Application Page 12 08/29/2016 = Page 12 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 are other organizations or persons who participate but are not on this list, enter the information in the blank text box, click "Save" at the bottom of the screen, and then select the applicable checkboxes. Makes Receives Operates Participate Referrals Referrals Access s in to the from the Point for Participate Does not Does not Organization/Person Categories Ongoing Coordinate Coordinate Coordinate s in Case Participate Exist Planning d Entry d Entry d Entry Conferenci and Process Process Process ng Evaluation Local Government Staff/Officials X X X X CDBG/HOME/Entitlement Jurisdiction X X X X Law Enforcement X X Local Jail(s) X Hospital(s) X X X X EMT/Crisis Response Team(s) X Mental Health Service Organizations X X X X Substance Abuse Service Organizations X X X X Affordable Housing Developer(s) X Public Housing Authorities X X X X Non-CoC Funded Youth Homeless Organizations X X X X X School Administrators/Homeless Liaisons X X X X Non-CoC Funded Victim Service Organizations X X X X X Street Outreach Team(s) X X X X X Homeless or Formerly Homeless Persons X X FY2016 CoC Application Page 13 08/29/2016 = Page 13 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 1F. Continuum of Care (CoC) Project Review, Ranking, and Selection Instructions For guidance on completing this form, please reference the FY 2016 CoC Application Detailed Instructions and the FY 2016 CoC Program Competition NOFA. Please submit technical questions to the HUD Exchange Ask A Question. 1F-1. For all renewal project applications submitted in the FY 2016 CoC Program Competition complete the chart below regarding the CoC’s review of the Annual Performance Report(s). How many renewal project applications were submitted in the FY 2016 CoC Program Competition? How many of the renewal project applications are first time renewals for which the first operating year has not expired yet? How many renewal project application APRs were reviewed by the CoC as part of the local CoC competition project review, ranking, and selection process for the FY 2016 CoC Program Competition? Percentage of APRs submitted by renewing projects within the CoC that were reviewed by the CoC in the 2016 CoC 0.00% Competition? 1F-2 - In the sections below, check the appropriate box(es) for each selection to indicate how project applications were reviewed and ranked for the FY 2016 CoC Program Competition. Written documentation of the CoC's publicly announced Rating and Review procedure must be attached. Performance outcomes from APR reports/HMIS: % permanent housing exit destinations X % increases in income X Monitoring criteria: Utilization rates X Drawdown rates X Frequency or Amount of Funds Recaptured by HUD X Need for specialized population services: FY2016 CoC Application Page 14 08/29/2016 = Page 14 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 Youth X Victims of Domestic Violence X Families with Children X Persons Experiencing Chronic Homelessness X Veterans X None: 1F-2a. Describe how the CoC considered the severity of needs and vulnerabilities of participants that are, or will be, served by the project applications when determining project application priority. (limit 1000 characters) Fully 40% of the ranking scale was based on needs and vulnerabilities of participants. The Review and Ranking Committee awarded points for any project targeting the following priority populations: ¸Unaccompanied Youth – 4 points ¸Domestic violence – 4 points ¸Families with children – 4 points ¸Chronically homeless – 4 points ¸Survivors of domestic violence – 2 points ¸Low or no income households – 2 points ¸Persons with serious and persistent mental illness and/or substance use disorders – 2 points ¸Persons with criminal histories – 1 point In addition, these were two bonus points available: ¸The Review and Ranking Committee awards 1 point to any project that is the only project in the CoC that targets any one of the priority populations listed above. ¸The Review and Ranking Committee awards 1 point to any project that exclusively targets one or more of the priority populations for 100% of its units or participants. 1F-3. Describe how the CoC made the local competition review, ranking, and selection criteria publicly available, and identify the public medium(s) used and the date(s) of posting. Evidence of the public posting must be attached. (limit 750 characters) FY2016 CoC Application Page 15 08/29/2016 = Page 15 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 1F-4. On what date did the CoC and Collaborative Applicant publicly post all parts of the FY 2016 CoC Consolidated Application that included the final project application ranking? (Written documentation of the public posting, with the date of the posting clearly visible, must be attached. In addition, evidence of communicating decisions to the CoC's full membership must be attached). 1F-5. Did the CoC use the reallocation process in the FY 2016 CoC Program Competition to reduce or reject projects for the creation of new projects? (If the CoC utilized the reallocation process, evidence of the public posting of the reallocation process must be attached.) 1F-5a. If the CoC rejected project application(s), on what date did the CoC and Collaborative Applicant notify those project applicants that their project application was rejected? (If project applications were rejected, a copy of the written notification to each project applicant must be attached.) 1F-6. In the Annual Renewal Demand (ARD) Yes is the CoC's FY 2016 CoC's FY 2016 Priority Listing equal to or less than the ARD on the final HUD-approved FY2016 GIW? FY2016 CoC Application Page 16 08/29/2016 = Page 16 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 1G. Continuum of Care (CoC) Addressing Project Capacity Instructions For guidance on completing this form, please reference the FY 2016 CoC Application Detailed Instructions and the FY 2016 CoC Program Competition NOFA. Please submit technical questions to the HUD Exchange Ask A Question. 1G-1. Describe how the CoC monitors the performance of CoC Program recipients. (limit 1000 characters) We monitor the performance of CoC Program recipients through the annual review and ranking process. Recipients are required to submit their audit letters, HUD monitoring reports, and APRs. In addition, each recipient is ranked for documented participation in CoC meetings and the PIT/HIC process. The Review & Ranking Committee assesses performance in the following areas: audit compliance, timely submission of APR, CoC participation, PIT/HIC participation, employment/income growth, exits to or retention of permanent housing, utilization, spending draws, leveraging, HMIS data quality, length of homelessness, returns to homelessness, Housing First alignment, and priority population served. 1G-2. Did the Collaborative Applicant include Yes accurately completed and appropriately signed form HUD-2991(s) for all project applications submitted on the CoC Priority Listing? FY2016 CoC Application Page 17 08/29/2016 = Page 17 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 2A. Homeless Management Information System (HMIS) Implementation Intructions: For guidance on completing this form, please reference the FY 2016 CoC Application Detailed Instructions and the FY 2016 CoC Program Competition NOFA. Please submit technical questions to the HUD Exchange Ask A Question. 2A-1. Does the CoC have a Governance Yes Charter that outlines the roles and responsibilities of the CoC and the HMIS Lead, either within the Charter itself or by reference to a separate document like an MOU/MOA? In all cases, the CoC's Governance Charter must be attached to receive credit, In addition, if applicable, any separate document, like an MOU/MOA, must also be attached to receive credit. 2A-1a. Include the page number where the Pages 2-3 roles and responsibilities of the CoC and HMIS Lead can be found in the attached document referenced in 2A-1. In addition, in the textbox indicate if the page number applies to the CoC's attached governance charter or attached MOU/MOA. 2A-2. Does the CoC have a HMIS Policies and Yes Procedures Manual? If yes, in order to receive credit the HMIS Policies and Procedures Manual must be attached to the CoC Application. 2A-3. Are there agreements in place that Yes outline roles and responsibilities between the HMIS Lead and the Contributing HMIS Organization (CHOs)? 2A-4. What is the name of the HMIS software Compass Rose FY2016 CoC Application Page 18 08/29/2016 = Page 18 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 used by the CoC (e.g., ABC Software)? 2A-5. What is the name of the HMIS software MISI vendor (e.g., ABC Systems)? FY2016 CoC Application Page 19 08/29/2016 = Page 19 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 2B. Homeless Management Information System (HMIS) Funding Sources Instructions For guidance on completing this form, please reference the FY 2016 CoC Application Detailed Instructions and the FY 2016 CoC Program Competition NOFA. Please submit technical questions to the HUD Exchange Ask A Question. 2B-1. Select the HMIS implementation Single CoC coverage area: * 2B-2. In the charts below, enter the amount of funding from each funding source that contributes to the total HMIS budget for the CoC. 2B-2.1 Funding Type: Federal - HUD Funding Source Funding CoC $50,952 ESG $0 CDBG $0 HOME $0 HOPWA $0 Federal - HUD - Total Amount $50,952 2B-2.2 Funding Type: Other Federal Funding Source Funding Department of Education $0 Department of Health and Human Services $0 Department of Labor $0 Department of Agriculture $0 Department of Veterans Affairs $480 Other Federal $0 Other Federal - Total Amount $480 2B-2.3 Funding Type: State and Local Funding Source Funding FY2016 CoC Application Page 20 08/29/2016 = Page 20 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 City $0 County $0 State $0 State and Local - Total Amount $0 2B-2.4 Funding Type: Private Funding Source Funding Individual $0 Organization $0 Private - Total Amount $0 2B-2.5 Funding Type: Other Funding Source Funding Participation Fees $0 Other - Total Amount $0 2B-2.6 Total Budget for Operating Year $51,432 FY2016 CoC Application Page 21 08/29/2016 = Page 21 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 2C. Homeless Management Information System (HMIS) Bed Coverage Instructions: For guidance on completing this form, please reference the FY 2016 CoC Application Detailed Instructions and the FY 2016 CoC Program Competition NOFA. Please submit technical questions to the HUD Exchange Ask A Question. 2C-1. Enter the date the CoC submitted the 04/27/2016 2016 HIC data in HDX, (mm/dd/yyyy): 2C-2. Per the 2016 Housing Inventory Count (HIC) Indicate the number of beds in the 2016 HIC and in HMIS for each project type within the CoC. If a particular project type does not exist in the CoC then enter "0" for all cells in that project type. Total Beds Total Beds in HIC Total Beds HMIS Bed Project Type in 2016 HIC Dedicated for DV in HMIS Coverage Rate Emergency Shelter (ESG) beds 78 30 25 52.08% Safe Haven (SH) beds 0 0 0 Transitional Housing (TH) beds 135 0 135 100.00% Rapid Re-Housing (RRH) beds 19 0 19 100.00% Permanent Supportive Housing (PSH) beds 289 0 271 93.77% Other Permanent Housing (OPH) beds 0 0 0 2C-2a. If the bed coverage rate for any project type is below 85 percent, describe how the CoC plans to increase the bed coverage rate for each of these project types in the next 12 months. (limit 1000 characters) The bed coverage for emergency shelters is 52 percent. This is due to two non- participating shelters, Opal’s Place (16 beds) and Fontabella (7 beds). Our plan is to focus our efforts this year on Opal’s Place as our primary target, with Fontabella as a secondary objective. We will meet with the leadership of Opal’s Place. Our purpose is to develop a joint plan to secure cooperation for Opal’s Place to enter client-level data into HMIS, in order for the entire CoC to coordinate all housing and services for veterans serves by the facility. NOTE on Permanent Housing. We made an error in entering HIC data. New Horizon’s 28 beds are all HMIS beds, but we did not indicate this. The PH percentage should be 100%. FY2016 CoC Application Page 22 08/29/2016 = Page 22 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 2C-3. If any of the project types listed in question 2C-2 above have a coverage rate below 85 percent, and some or all of these rates can be attributed to beds covered by one of the following program types, please indicate that here by selecting all that apply from the list below. VA Grant per diem (VA GPD): VASH: Faith-Based projects/Rescue mission: X Youth focused projects: Voucher beds (non-permanent housing): HOPWA projects: Not Applicable: 2C-4. How often does the CoC review or Monthly assess its HMIS bed coverage? FY2016 CoC Application Page 23 08/29/2016 = Page 23 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 2D. Homeless Management Information System (HMIS) Data Quality Instructions: For guidance on completing this form, please reference the FY 2016 CoC Application Detailed Instructions and the FY 2016 CoC Program Competition NOFA. Please submit technical questions to the HUD Exchange Ask A Question. 2D-1. Indicate the percentage of unduplicated client records with null or missing values and the percentage of "Client Doesn't Know" or "Client Refused" within the last 10 days of January 2016. Percentage Percentage Null Client Doesn't Universal Data Element or Missing Know or Refused 3.1 Name 0% 0% 3.2 Social Security Number 0% 0% 3.3 Date of birth 0% 0% 3.4 Race 0% 0% 3.5 Ethnicity 0% 0% 3.6 Gender 0% 0% 3.7 Veteran status 0% 0% 3.8 Disabling condition 0% 0% 3.9 Residence prior to project entry 0% 0% 3.10 Project Entry Date 0% 0% 3.11 Project Exit Date 0% 0% 3.12 Destination 0% 0% 3.15 Relationship to Head of Household 0% 0% 3.16 Client Location 0% 0% 3.17 Length of time on street, in an emergency shelter, or safe haven 0% 0% 2D-2. Identify which of the following reports your HMIS generates. Select all that apply: CoC Annual Performance Report (APR): X ESG Consolidated Annual Performance and Evaluation Report (CAPER): X Annual Homeless Assessment Report (AHAR) table shells: X FY2016 CoC Application Page 24 08/29/2016 = Page 24 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 None 2D-3. If you submitted the 2016 AHAR, how 7 many AHAR tables (i.e., ES-ind, ES-family, etc) were accepted and used in the last AHAR? 2D-4. How frequently does the CoC review Monthly data quality in the HMIS? 2D-5. Select from the dropdown to indicate if Both Project and CoC standardized HMIS data quality reports are generated to review data quality at the CoC level, project level, or both. 2D-6. From the following list of federal partner programs, select the ones that are currently using the CoC's HMIS. VA Supportive Services for Veteran Families (SSVF): X VA Grant and Per Diem (GPD): X Runaway and Homeless Youth (RHY): X Projects for Assistance in Transition from Homelessness (PATH): X None: 2D-6a. If any of the Federal partner programs listed in 2D-6 are not currently entering data in the CoC's HMIS and intend to begin entering data in the next 12 months, indicate the Federal partner program and the anticipated start date. (limit 750 characters) Not applicable. FY2016 CoC Application Page 25 08/29/2016 = Page 25 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 2E. Continuum of Care (CoC) Sheltered Point-in- Time (PIT) Count Instructions: For guidance on completing this form, please reference the FY 2016 CoC Application Detailed Instructions and the FY 2016 CoC Program Competition NOFA. Please submit technical questions to the HUD Exchange Ask A Question. The data collected during the PIT count is vital for both CoC's and HUD. HUD needs accurate data to understand the context and nature of homelessness throughout the country, and to provide Congressand the Office of Management and Budget (OMB) with information regarding services provided, gaps in service, and performance. Accurate, high quality data is vital to inform Congress' funding decisions. 2E-1. Did the CoC approve the final sheltered Yes PIT count methodology for the 2016 sheltered PIT count? 2E-2. Indicate the date of the most recent 01/28/2016 sheltered PIT count: (mm/dd/yyyy) 2E-2a. If the CoC conducted the sheltered PIT Not Applicable count outside of the last 10 days of January 2016, was an exception granted by HUD? 2E-3. Enter the date the CoC submitted the 04/27/2016 sheltered PIT count data in HDX: (mm/dd/yyyy) FY2016 CoC Application Page 26 08/29/2016 = Page 26 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 2F. Continuum of Care (CoC) Sheltered Point-in- Time (PIT) Count: Methods Instructions: For guidance on completing this form, please reference the FY 2016 CoC Application Detailed Instructions and the FY 2016 CoC Program Competition NOFA. Please submit technical questions to the HUD Exchange Ask A Question. 2F-1. Indicate the method(s) used to count sheltered homeless persons during the 2016 PIT count: Complete Census Count: X Random sample and extrapolation: Non-random sample and extrapolation: 2F-2. Indicate the methods used to gather and calculate subpopulation data for sheltered homeless persons: HMIS: X HMIS plus extrapolation: Interview of sheltered persons: X Sample of PIT interviews plus extrapolation: 2F-3. Provide a brief description of your CoC's sheltered PIT count methodology and describe why your CoC selected its sheltered PIT count methodology. (limit 1000 characters) The CoC survey captured all data required by HUD. The CoC trained staff members from every emergency shelter and transitional housing project. For the sheltered count, we utilized HMIS as our primary data source for CoC and FY2016 CoC Application Page 27 08/29/2016 = Page 27 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 ESG-funded projects. Surveys were distributed a few days before PIT night to every housing provider with 100% coverage. Shelter and transitional housing provider staff completed surveys based on HMIS and their internal files, completing one form for each household that was in residence the night of the PIT count. All completed surveys were delivered to the HMIS lead agency. The HMIS lead then compared survey results with HMIS data and contacted providers to rectify any discrepancies. After this process was completed, the CoC lead assessed all completed surveys for de-duplication, and categorized and totaled the data using a customized Excel spreadsheet. 2F-4. Describe any change in methodology from your sheltered PIT count in 2015 to 2016, including any change in sampling or extrapolation method, if applicable. Do not include information on changes to the implementation of your sheltered PIT count methodology (e.g., enhanced training or change in partners participating in the PIT count). (limit 1000 characters) There were no changes to our methodology for the sheltered count in 2016. We continue to conduct a complete census count with 100% coverage. 2F-5. Did your CoC change its provider No coverage in the 2016 sheltered count? 2F-5a. If "Yes" in 2F-5, then describe the change in provider coverage in the 2016 sheltered count. (limit 750 characters) Not applicable. FY2016 CoC Application Page 28 08/29/2016 = Page 28 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 2G. Continuum of Care (CoC) Sheltered Point-in- Time (PIT) Count: Data Quality Instructions: For guidance on completing this form, please reference the FY 2016 CoC Application Detailed Instructions and the FY 2016 CoC Program Competition NOFA. Please submit technical questions to the HUD Exchange Ask A Question. 2G-1. Indicate the methods used to ensure the quality of the data collected during the sheltered PIT count: Training: X Follow-up: X HMIS: X Non-HMIS de-duplication techniques: X 2G-2. Describe any change to the way your CoC implemented its sheltered PIT count from 2015 to 2016 that would change data quality, including changes to training volunteers and inclusion of any partner agencies in the sheltered PIT count planning and implementation, if applicable. Do not include information on changes to actual sheltered PIT count methodology (e.g. change in sampling or extrapolation methods). (limit 1000 characters) Unlike past years, in 2016 we used HMIS data as our primary data source for the sheltered count, to assure the quality of data, we monitored data quality from every HMIS participating agency on a monthly basis for six months prior to the PIT and HIC count. This allowed us to identify data quality concerns and address them long before PIT day. FY2016 CoC Application Page 29 08/29/2016 = Page 29 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 2H. Continuum of Care (CoC) Unsheltered Point- in-Time (PIT) Count Instructions: For guidance on completing this form, please reference the FY 2016 CoC Application Detailed Instructions and the FY 2016 CoC Program Competition NOFA. Please submit technical questions to the HUD Exchange Ask A Question. HUD requires CoCs to conduct an unsheltered PIT count every 2 years (biennially) during the last 10 days in January; however, HUD also strongly encourages CoCs to conduct the unsheltered PIT count annually at the same time that they conduct annual sheltered PIT counts. HUD required CoCs to conduct the last biennial PIT count during the last 10 days in January 2015. 2H-1. Did the CoC approve the final Yes unsheltered PIT count methodology for the most recent unsheltered PIT count? 2H-2. Indicate the date of the most recent 01/28/2016 unsheltered PIT count (mm/dd/yyyy): 2H-2a. If the CoC conducted the unsheltered Not Applicable PIT count outside of the last 10 days of January 2016, or most recent count, was an exception granted by HUD? 2H-3. Enter the date the CoC submitted the 04/27/2016 unsheltered PIT count data in HDX (mm/dd/yyyy): FY2016 CoC Application Page 30 08/29/2016 = Page 30 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 2I. Continuum of Care (CoC) Unsheltered Point- in-Time (PIT) Count: Methods Instructions: For guidance on completing this form, please reference the FY 2016 CoC Application Detailed Instructions and the FY 2016 CoC Program Competition NOFA. Please submit technical questions to the HUD Exchange Ask A Question. 2I-1. Indicate the methods used to count unsheltered homeless persons during the 2016 or most recent PIT count: Night of the count - complete census: Night of the count - known locations: X Night of the count - random sample: Service-based count: X HMIS: 2I-2. Provide a brief descripton of your CoC's unsheltered PIT count methodology and describe why your CoC selected this unsheltered PIT count methodology. (limit 1000 characters) The CoC survey captured all data required by HUD plus a few additional items of interest to local planners (the same survey instrument was used for the sheltered count). The CoC recruited volunteers from outreach programs, churches, schools, and the community. We trained the volunteers how to engage persons and complete the survey accurately. On the day of the count, volunteers were placed at locations including food pantries, township offices, and the Coordinated Assessment center. Throughout the day and night, volunteers canvassed locations where homeless were known to sleep such as abandoned buildings and parks. All completed surveys were delivered to the HMIS lead agency. The HMIS lead then compared survey results with HMIS data and contacted providers to rectify any discrepancies. After this process was completed, the CoC lead assessed all completed surveys for de-duplication, and categorized FY2016 CoC Application Page 31 08/29/2016 = Page 31 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 and totaled data using a customized Excel spreadsheet. 2I-3. Describe any change in methodology from your unsheltered PIT count in 2015 (or 2014 if an unsheltered count was not conducted in 2015) to 2016, including any change in sampling or extrapolation method, if applicable. Do not include information on changes to implementation of your sheltered PIT count methodology (e.g., enhanced training or change in partners participating in the count). (limit 1000 characters) There were no changes to our methodology for the unsheltered count in 2016. 2I-4. Has the CoC taken extra measures to Yes identify unaccompanied homeless youth in the PIT count? 2I-4a. If the response in 2I-4 was "no" describe any extra measures that are being taken to identify youth and what the CoC is doing for homeless youth. (limit 1000 characters) Not applicable. FY2016 CoC Application Page 32 08/29/2016 = Page 32 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 2J. Continuum of Care (CoC) Unsheltered Point- in-Time (PIT) Count: Data Quality Instructions: For guidance on completing this form, please reference the FY 2016 CoC Application Detailed Instructions and the FY 2016 CoC Program Competition NOFA. Please submit technical questions to the HUD Exchange Ask A Question. 2J-1. Indicate the steps taken by the CoC to ensure the quality of the data collected for the 2016 unsheltered PIT count: Training: X "Blitz" count: X Unique identifier: X Survey questions: X Enumerator observation: X None: 2J-2. Describe any change to the way the CoC implemented the unsheltered PIT count from 2015 (or 2014 if an unsheltered count was not conducted in 2015) to 2016 that would affect data quality. This includes changes to training volunteers and inclusion of any partner agencies in the unsheltered PIT count planning and implementation, if applicable. Do not include information on changes in actual methodology (e.g. change in sampling or extrapolation method). (limit 1000 characters) There were no changes in the implementation of the PIT unsheltered count. FY2016 CoC Application Page 33 08/29/2016 = Page 33 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 3A. Continuum of Care (CoC) System Performance Instructions For guidance on completing this form, please reference the FY 2016 CoC Application Detailed Instructions and the FY 2016 CoC Program NOFA. Please submit technical questions to the HUD Exchange Ask A Question. 3A-1. Performance Measure: Number of Persons Homeless - Point-in-Time Count. * 3A-1a. Change in PIT Counts of Sheltered and Unsheltered Homeless Persons Using the table below, indicate the number of persons who were homeless at a Point-in-Time (PIT) based on the 2015 and 2016 PIT counts as recorded in the Homelessness Data Exchange (HDX). 2015 PIT (for unsheltered count, most recent 2016 PIT Difference year conducted) Universe: Total PIT Count of sheltered and 318 240 -78 unsheltered persons Emergency Shelter Total 47 48 1 Safe Haven Total 0 0 0 Transitional Housing Total 119 109 -10 Total Sheltered Count 166 157 -9 Total Unsheltered Count 152 83 -69 3A-1b. Number of Sheltered Persons Homeless - HMIS. Using HMIS data, enter the number of homeless persons who were served in a sheltered environment between October 1, 2014 and September 30, 2015 for each category provided. Between October 1, 2014 and September 30, 2015 Universe: Unduplicated Total sheltered homeless persons 287 Emergency Shelter Total 33 Safe Haven Total 0 Transitional Housing Total 254 3A-2. Performance Measure: First Time Homeless. Describe the CoC's efforts to reduce the number of individuals and families who become homeless for the first time. Specifically, describe what the CoC is doing to identify risk factors of becoming homeless. FY2016 CoC Application Page 34 08/29/2016 = Page 34 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 (limit 1000 characters) Our HMIS reported 288 first-time homeless in the 12-month period ending September 30, 2015. On July 1, 2015 we opened our Coordinated Assessment Center, and it has become the focus of our efforts to reduce first-time homelessness. The staff at the center negotiate with landlords and relative to arrange housing whenever possible. They work with a variety of partners to address the risk factors. Land of Lincoln Legal Assistance Foundation provides eviction defense. The St. Vincent de Paul Society offers rental assistance and emergency funds. Through the CoC’s Community resource Committee, all community outreach is coordinated, and those facing imminent homelessness are prioritized. The Coordinated Assessment center identifies risk factors using a uniform intake and assessment process. Among the risk factors that it identifies are extremely low income, previous episodes/risks, the presence of 3 or more dependent children, and youthfulness (age 24 or under). 3A-3. Performance Measure: Length of Time Homeless. Describe the CoC’s efforts to reduce the length of time individuals and families remain homeless. Specifically, describe how your CoC has reduced the average length of time homeless, including how the CoC identifies and houses individuals and families with the longest lengths of time homeless. (limit 1000 characters) Our HMIS reported that the average durations of homelessness was 274 days for the 12-month period ending September 30, 2015, with the bulk of this coming from long stays in transitional housing. Our efforts include three components: (1)The Coordinated Assessment Center stresses fast placement of persons into permanent housing. This is particularly true for those with the most severe needs and highest levels of vulnerability. Using the VI-SPDAT assessment tool, the Coordinated Assessment center prioritizes housing placements for those who need them most. (2)We started two Rapid Re-Housing projects, one in each of the past two CoC competitions. These projects have proven very effective in moving households quickly and directly into stable housing. Unfortunately, HUD did not renew one of these projects in the FY2015 funding competition. (3)We identify those with longest durations of homelessness using our HMIS. They are housed in order of priority need. * 3A-4. Performance Measure: Successful Permanent Housing Placement or Retention. FY2016 CoC Application Page 35 08/29/2016 = Page 35 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 In the next two questions, CoCs must indicate the success of its projects in placing persons from its projects into permanent housing. 3A-4a. Exits to Permanent Housing Destinations: Fill in the chart to indicate the extent to which projects exit program participants into permanent housing (subsidized or non-subsidized) or the retention of program participants in CoC Program-funded permanent supportive housing. Between October 1, 2014 and September 30, 2015 Universe: Persons in SSO, TH and PH-RRH who exited 261 Of the persons in the Universe above, how many of those exited to permanent 207 destinations? % Successful Exits 79.31% 3A-4b. Exit To or Retention Of Permanent Housing: In the chart below, CoCs must indicate the number of persons who exited from any CoC funded permanent housing project, except rapid re-housing projects, to permanent housing destinations or retained their permanent housing between October 1, 2014 and September 31, 2015. Between October 1, 2014 and September 30, 2015 Universe: Persons in all PH projects except PH-RRH 293 Of the persons in the Universe above, indicate how many of those remained in 283 applicable PH projects and how many of those exited to permanent destinations? % Successful Retentions/Exits 96.59% 3A-5. Performance Measure: Returns to Homelessness: Describe the CoCs efforts to reduce the rate of individuals and families who return to homelessness. Specifically, describe strategies your CoC has implemented to identify and minimize returns to homelessness, and demonstrate the use of HMIS or a comparable database to monitor and record returns to homelessness. (limit 1000 characters) Our HMIS reported 17 returns to homelessness in the 12-month period ending September 30, 2015, which was 11 percent of all exits. All of these were persons served by transitional housing. Our strategy has three components: (1)All housing providers have fully embraced the Housing First approach. (2)Permanent Supportive Housing providers are no longer discharging persons for minor offenses or failure to maintain sobriety (3)When tenants prove in need of more intense service instead of being evicted, they are transferred to another project that has on-site s in mental health or substance use treatment services. FY2016 CoC Application Page 36 08/29/2016 = Page 36 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 3A-6. Performance Measure: Job and Income Growth. Performance Measure: Job and Income Growth. Describe the CoC's specific strategies to assist CoC Program-funded projects to increase program participants' cash income from employment and non- employment non-cash sources. (limit 1000 characters) CoC-funded projects use a variety of strategies to help clients gain income though employment. For example, Bethany Place and other grantees offer resume classes, interview skill workshops, and job search peer support groups. Call For Help is one of several grantees that have developed working relationship with temp service firms, which serve as a valuable first-step to employment for many of our clients. One temp firm phones projects each morning to ask for workers. To increase non-employment income, every CoC-funded project carefully and thoroughly screens all participants to assure that they are applying for and receiving all non-employment benefits for which they are eligible. When participants are potentially eligible for a benefit, the project staff assists them in applying. The CoC’s Review & Ranking Committee monitors growth in income – from employment and other sources – as part of its annual ranking process. 3A-6a. Describe how the CoC is working with mainstream employment organizations to aid homeless individuals and families in increasing their income. (limit 1000 characters) Representatives of mainstream employment organizations such as the WIA and Southwestern Illinois College attend monthly CoC meetings. They provide updates to all CoC providers on employment openings in the area, along with education and training opportunities and eligibility requirements. After each meeting of the Homeless Action Council (which is the CoC), we send email summaries to all HAC member organizations informing them of mainstream employment news. 3A-7. What was the the criteria and decision-making process the CoC used to identify and exclude specific geographic areas from the CoC's unsheltered PIT count? (limit 1000 characters) Not applicable. 3A-7a. Did the CoC completely exclude No geographic areas from the the most recent PIT count (i.e., no one counted there and, for communities using samples the area was excluded from both the sample and extrapolation) where the CoC determined that FY2016 CoC Application Page 37 08/29/2016 = Page 37 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 there were no unsheltered homeless people, including areas that are uninhabitable (e.g. disasters)? 3A-7b. Did the CoC completely exclude geographic areas from the the most recent PIT count (i.e., no one counted there and, for communities using samples the area was excluded from both the sample and extrapolation) where the CoC determined that there were no unsheltered homeless people, including areas that are uninhabitable (e.g. deserts, wilderness, etc.)? (limit 1000 characters) No 3A-8. Enter the date the CoC submitted the 07/26/2016 system performance measure data into HDX. The System Performance Report generated by HDX must be attached. (mm/dd/yyyy) 3A-8a. If the CoC was unable to submit their System Performance Measures data to HUD via the HDX by the deadline, explain why and describe what specific steps they are taking to ensure they meet the next HDX submission deadline for System Performance Measures data. (limit 1500 characters) Not applicable. FY2016 CoC Application Page 38 08/29/2016 = Page 38 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 3B. Continuum of Care (CoC) Performance and Strategic Planning Objectives Objective 1: Ending Chronic Homelessness Instructions: For guidance on completing this form, please reference the FY 2016 CoC Application Detailed Instructions and the FY 2016 CoC Program Competition NOFA. Please submit technical questions to the HUD Exchange Ask A Question. To end chronic homelessness by 2017, HUD encourages three areas of focus through the implementation of Notice CPD 14-012: Prioritizing Persons Experiencing Chronic Homelessness in Permanent Supportive Housing and Recordkeeping Requirements for Documenting Chronic Homeless Status. 1. Targeting persons with the highest needs and longest histories of homelessness for existing and new permanent supportive housing; 2. Prioritizing chronically homeless individuals, youth and families who have the longest histories of homelessness; and 3. The highest needs for new and turnover units. 3B-1.1. Compare the total number of chronically homeless persons, which includes persons in families, in the CoC as reported by the CoC for the 2016 PIT count compared to 2015 (or 2014 if an unsheltered count was not conducted in 2015). 2015 2016 Difference (for unsheltered count, most recent year conducted) Universe: Total PIT Count of sheltered and 94 36 -58 unsheltered chronically homeless persons Sheltered Count of chronically homeless persons 10 15 5 Unsheltered Count of chronically homeless 84 21 -63 persons 3B-1.1a. Using the "Differences" calculated in question 3B-1.1 above, explain the reason(s) for any increase, or no change in the overall TOTAL number of chronically homeless persons in the CoC, as well as the change in the unsheltered count, as reported in the PIT count in 2016 compared to 2015. (limit 1000 characters) FY2016 CoC Application Page 39 08/29/2016 = Page 39 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 Chronic homelessness decreased markedly, with the total number of chronically homeless persons declining from 94 to 36, and the unsheltered count going from 84 to 21. This remarkable success was due to two factors: (1)With the opening of the Coordinated Assessment Center on July 2015, we prioritized those most in need of housing. This immediately moved all CH to the top of the list for housing and services. The center’s hotline provide immediate access to a range of referral resources for services and re-housing. (2)We led an effort to re-house everyone living in a homeless encampment on the I-55 ramp leading across the Mississippi River. We housed veterans in our SSVF project, and others were housed in our nearby Lighthouse rental assistance project. 3B-1.2. Compare the total number of PSH beds (CoC Program and non- CoC Program funded) that were identified as dedicated for use by chronically homeless persons on the 2016 Housing Inventory Count, as compared to those identified on the 2015 Housing Inventory Count. 2015 2016 Difference Number of CoC Program and non-CoC Program funded PSH beds dedicated for use 34 34 0 by chronically homelessness persons identified on the HIC. 3B-1.2a. Explain the reason(s) for any increase, or no change in the total number of PSH beds (CoC program funded or non-CoC Program funded) that were identified as dedicated for use by chronically homeless persons on the 2016 Housing Inventory Count compared to those identified on the 2015 Housing Inventory Count. (limit 1000 characters) The number of dedicated CH beds remained steady at 34. Reviewers, please note: We almost eliminated chronic homelessness in the past 12 months, and we did not need additional dedicated beds to do it. By prioritizing 100 percent of all non-dedicated beds, we give the chronically homelessness first chance at every vacant bed in the CoC system. We strongly believe our CoC should be not be penalized for not adding dedicated beds. The important act is this: We reduced chronic homelessness by 62 percent in one year using prioritized beds. 3B-1.3. Did the CoC adopt the Orders of Yes Priority into their standards for all CoC Program funded PSH as described in Notice CPD-14-012: Prioritizing Persons Experiencing Chronic Homelessness in Permanent Supportive Housing and Recordkeeping Requirements for Documenting Chronic Homeless Status? FY2016 CoC Application Page 40 08/29/2016 = Page 40 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 3B-1.3a. If “Yes” was selected for question Attached 3B-1.3, attach a copy of the CoC’s written standards or other evidence that clearly shows the incorporation of the Orders of Priority in Notice CPD 14-012 and indicate the page(s) for all documents where the Orders of Priority are found. 3B-1.4. Is the CoC on track to meet the goal Yes of ending chronic homelessness by 2017? This question will not be scored. 3B-1.4a. If the response to question 3B-1.4 was “Yes” what are the strategies that have been implemented by the CoC to maximize current resources to meet this goal? If “No” was selected, what resources or technical assistance will be implemented by the CoC to reach to goal of ending chronically homelessness by 2017? (limit 1000 characters) The successful strategies (see also 3B-1.1a): (1)Prioritization of those most in need. Even within the CH subpopulation, we prioritize those with the most severed disabilities and the longest periods of homelessness. (2)Tracking. All five major outreach partners share in identifying and tracking every chronically homeless person – even those who refuse help. This constant communication with people on the street has moved many into housing. In addition to the Coordinated Assessment Center, outreach partners are Catholic Urban Programs, Comprehensive Behavioral Health Center, St. Vincent de Paul Society, and Trinity United Church of Christ. (3)Veterans. CH vets have been served by the SSVF project operated by Chestnut Health Systems, Chestnut is a leader in the CoC structure. FY2016 CoC Application Page 41 08/29/2016 = Page 41 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 3B. Continuum of Care (CoC) Strategic Planning Objectives 3B. Continuum of Care (CoC) Strategic Planning Objectives Instructions: For guidance on completing this form, please reference the FY 2016 CoC Application Detailed Instructions and the FY 2016 CoC Program Competition NOFA. Please submit technical questions to the HUD Exchange Ask A Question. HUD will evaluate CoC's based on the extent to which they are making progress to achieve the goal of ending homelessness among households with children by 2020. 3B-2.1. What factors will the CoC use to prioritize households with children during the FY2016 Operating year? (Check all that apply). Vulnerability to victimization: X Number of previous homeless episodes: X Unsheltered homelessness: X Criminal History: Bad credit or rental history (including not having been a leaseholder): Head of household has mental/physical disabilities: N/A: 3B-2.2. Describe the CoC's strategies including concrete steps to rapidly rehouse every household with children within 30 days of those families becoming homeless. (limit 1000 characters) FY2016 CoC Application Page 42 08/29/2016 = Page 42 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 The successful strategies (see also 3B-1.1a): (1)Prioritization of those most in need. Even within the CH subpopulation, we prioritize those with the most severed disabilities and the longest periods of homelessness. (2)Tracking. All five major outreach partners share in identifying and tracking every chronically homeless person – even those who refuse help. This constant communication with people on the street has moved many into housing. In addition to the Coordinated Assessment Center, outreach partners are Catholic Urban Programs, Comprehensive Behavioral Health Center, St. Vincent de Paul Society, and Trinity United Church of Christ. (3)Veterans. CH vets have been served by the SSVF project operated by Chestnut Health Systems, Chestnut is a leader in the CoC structure. 3B-2.3. Compare the number of RRH units available to serve families from the 2015 and 2016 HIC. 2015 2016 Difference RRH units available to serve families in the HIC: 0 7 7 3B-2.4. How does the CoC ensure that emergency shelters, transitional housing, and permanent housing (PSH and RRH) providers within the CoC do not deny admission to or separate any family members from other members of their family based on age, sex, gender or disability when entering shelter or housing? (check all strategies that apply) CoC policies and procedures prohibit involuntary family separation: There is a method for clients to alert CoC when involuntarily separated: X CoC holds trainings on preventing involuntary family separation, at least once a year: CoC provides motel vouchers when necessary to prevent involuntary separation None: 3B-2.5. Compare the total number of homeless households with children in the CoC as reported by the CoC for the 2016 PIT count compared to 2015 (or 2014 if an unsheltered count was not conducted in 2015). FY2016 CoC Application Page 43 08/29/2016 = Page 43 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 PIT Count of Homelessness Among Households With Children 2015 (for unsheltered count, most recent year conducted) 2016 Difference Universe: Total PIT Count of sheltered and 44 37 -7 unsheltered homeless households with children: Sheltered Count of homeless households with 35 32 -3 children: Unsheltered Count of homeless households 9 5 -4 with children: 3B-2.5a. Explain the reason(s) for any increase, or no change in the total number of homeless households with children in the CoC as reported in the 2016 PIT count compared to the 2015 PIT count. (limit 1000 characters) The number of homeless households with children decreased from 44 to 37, a 16 percent drop. This follows an 18 percent decline in the previous year. This rate of success puts us on target to end family and youth homelessness no later than the Opening Doors goal of the 2021 PIT census. We attribute the decline entirely to our RRH projects 3B-2.6. From the list below select the strategies to the CoC uses to address the unique needs of unaccompanied homeless youth including youth under age 18, and youth ages 18-24, including the following. Human trafficking and other forms of exploitation? LGBTQ youth homelessness? Exits from foster care into homelessness? Family reunification and community engagement? Positive Youth Development, Trauma Informed Care, and the use of Risk and Protective Factors in assessing youth housing and service needs? Unaccompanied minors/youth below the age of 18? 3B-2.6a. Select all strategies that the CoC uses to address homeless youth trafficking and other forms of exploitation. Diversion from institutions and decriminalization of youth actions that stem from being trafficked: Increase housing and service options for youth fleeing or attempting to flee trafficking: Specific sampling methodology for enumerating and characterizing local youth trafficking: Cross systems strategies to quickly identify and prevent occurrences of youth trafficking: FY2016 CoC Application Page 44 08/29/2016 = Page 44 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 Community awareness training concerning youth trafficking: N/A: At least one box must be checked. 3B-2.7. What factors will the CoC use to prioritize unaccompanied youth including youth under age 18, and youth ages 18-24 for housing and services during the FY 2016 operating year? (Check all that apply) Vulnerability to victimization: Length of time homeless: Unsheltered homelessness: Lack of access to family and community support networks: N/A: At least one box must be checked. 3B-2.8. Using HMIS, compare all unaccompanied youth including youth under age 18, and youth ages 18-24 served in any HMIS contributing program who were in an unsheltered situation prior to entry in FY 2014 (October 1, 2013-September 30, 2014) and FY 2015 (October 1, 2014 - September 30, 2015). FY 2014 FY 2015 (October 1, 2013 - (October 1, 2014 - Difference September 30, 2014) September 30, 2105) Total number of unaccompanied youth served in HMIS 0 contributing programs who were in an unsheltered situation prior to entry: 3B-2.8a. If the number of unaccompanied youth and children, and youth- headed households with children served in any HMIS contributing program who were in an unsheltered situation prior to entry in FY 2015 is lower than FY 2014 explain why. FY2016 CoC Application Page 45 08/29/2016 = Page 45 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 (limit 1000 characters) 3B-2.9. Compare funding for youth homelessness in the CoC's geographic area in CY 2016 and CY 2017. Calendar Year 2016 Calendar Year 2017 Difference Overall funding for youth homelessness dedicated $0.00 $0.00 $0.00 projects (CoC Program and non-CoC Program funded): CoC Program funding for youth homelessness dedicated $0.00 projects: Non-CoC funding for youth homelessness dedicated $0.00 projects (e.g. RHY or other Federal, State and Local funding): 3B-2.10. To what extent have youth services and educational representatives, and CoC representatives participated in each other's meetings between July 1, 2015 and June 30, 2016? Cross-Participation in Meetings # Times CoC meetings or planning events attended by LEA or SEA representatives: LEA or SEA meetings or planning events (e.g. those about child welfare, juvenille justice or out of school time) attended by CoC representatives: CoC meetings or planning events attended by youth housing and service providers (e.g. RHY providers): 3B-2.10a. Based on the responses in 3B-2.10, describe in detail how the CoC collaborates with the McKinney-Vento local educational authorities and school districts. (limit 1000 characters) In Illinois, the role of the SEA is delegated to Regional Offices of Education. The CoC has a specific process to collaborate with local and regional educational coordinators: (1)Each CoC provider assigns a staff person to ensure that children are enrolled in school and connected to the appropriate education services. (2)Providers place families as close as possible to their school of origin. The Regional Office of Education (ROE) Liaison works with the school of origin to provide transportation and provide the children with needed services. (3)The designated Homeless Liaison from the ROE and a Legal Services attorney assist homeless children to ensure that their rights under McKinney- Vento are protected. (4)To assure system-level coordination, the ROE Liaison and the Legal Services attorney both serve on the CoC Board of Directors. FY2016 CoC Application Page 46 08/29/2016 = Page 46 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 3B-2.11. How does the CoC make sure that homeless individuals and families who become homeless are informed of their eligibility for and receive access to educational services? Include the policies and procedures that homeless service providers (CoC and ESG Programs) are required to follow. (limit 2000 characters) The policy states in part: "The St. Clair County Homeless Action Council requires all agencies funded under the U. S. Department of Housing and Urban Development Homeless Assistance Competition to develop policies and procedures that will provide education assurances for children of homeless families. The St. Clair County CoC collaborates with local education agencies to assist in the identification of homeless families and inform them of their eligibility for McKinney-Vento education services." On the practical level, this means that the CoC works closely with the designated Homeless Liaisons in all school districts to identify families and students who are eligible for CoC and ESG programs. Whenever our Coordinated Assessment center encounters a family that is homeless under either HUD or DOE standards, we contact the home school and alert them to the special circumstances and needs. Meanwhile, CoC providers inform homeless families and of eligibility for McKinney-Vento education services. When a homeless family with school-aged children enters a shelter or transitional housing program, the program notifies the Regional Office of Education (ROE), which arranges for children to received specialized assistance and keeps them in their home school whenever possible. The process is a two-way street. When schools, child welfare, and juvenile justice agencies identify a family that is potentially homeless under HUD standards, the family is referred to our Coordinated Assessment center for detailed assessment using the VI-SPDAT tool. 3B-2.12. Does the CoC or any HUD-funded projects within the CoC have any written agreements with a program that services infants, toddlers, and youth children, such as Head Start; Child Care and Development Fund; Healthy Start; Maternal, Infant, Early Childhood Home Visiting programs; Public Pre-K; and others? (limit 1000 characters) FY2016 CoC Application Page 47 08/29/2016 = Page 47 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 3B. Continuum of Care (CoC) Performance and Strategic Planning Objectives Objective 3: Ending Veterans Homelessness Instructions: For guidance on completing this form, please reference the FY 2016 CoC Application Detailed Instructions and the FY 2016 CoC Program Competition NOFA. Please submit technical questions to the HUD Exchange Ask A Question. Opening Doors outlines the goal of ending Veteran homelessness by the end of 2016. The following questions focus on the various strategies that will aid communities in meeting this goal. 3B-3.1. Compare the total number of homeless Veterans in the CoC as reported by the CoC for the 2016 PIT count compared to 2015 (or 2014 if an unsheltered count was not conducted in 2015). 2015 (for unsheltered count, most recent year conducted) 2016 Difference Universe: Total PIT count of sheltered and 38 34 -4 unsheltered homeless veterans: Sheltered count of homeless veterans: 23 29 6 Unsheltered count of homeless veterans: 15 5 -10 3B-3.1a. Explain the reason(s) for any increase, or no change in the total number of homeless veterans in the CoC as reported in the 2016 PIT count compared to the 2015 PIT count. (limit 1000 characters) The number of veterans decreased from 38 to 34, which is only an 11 percent drop. However, in the eight months since the 2016 PIT we have reached functional zero. This has been achieved largely through the efforts of our SSVF project. We have identified all homeless veterans in the CoC. The SSVF project, operated by Chestnut Health Systems, is in regular contact with each vet. In the vast majority of cases, we are able to offer permanent housing and services within days of identifying a homeless veteran FY2016 CoC Application Page 48 08/29/2016 = Page 48 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 3B-3.2. Describe how the CoC identifies, assesses, and refers homeless veterans who are eligible for Veterean's Affairs services and housing to appropriate reources such as HUD-VASH and SSVF. (limit 1000 characters) 3B-3.3. Compare the total number of homeless Veterans in the CoC and the total number of unsheltered homeless Veterans in the CoC, as reported by the CoC for the 2016 PIT Count compared to the 2010 PIT Count (or 2009 if an unsheltered count was not conducted in 2010). 2010 (or 2009 if an unsheltered count was 2016 % Difference not conducted in 2010) Total PIT Count of sheltered and unsheltered 9 34 277.78% homeless veterans: Unsheltered Count of homeless veterans: 7 5 -28.57% 3B-3.4. Indicate from the dropdown whether Yes you are on target to end Veteran homelessness by the end of 2016. This question will not be scored. 3B-3.4a. If "Yes", what are the strategies being used to maximize your current resources to meet this goal? If "No" what resources or technical assistance would help you reach the goal of ending Veteran homelessness by the end of 2016? (limit 1000 characters) Our successful strategies (see also 3B-3.1a above): (1)Fully adopting and believing in Housing First as the guiding approach. (2)Immediate identification of homeless vets using our outreach partners. (3)Constant communication and tracking through our SSVF project (4)Prompt placement in permanent housing linked with the appropriate frequency, intensity, and duration of services. FY2016 CoC Application Page 49 08/29/2016 = Page 49 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 4A. Accessing Mainstream Benefits Instructions: For guidance on completing this form, please reference the FY 2016 CoC Application Detailed Instructions and the FY 2016 CoC Program Competition NOFA. Please submit technical questions to the HUD Exchange Ask A Question. 4A-1. Does the CoC systematically provide Yes information to provider staff about mainstream benefits, including up-to-date resources on eligibility and program changes that can affect homeless clients? 4A-2. Based on the CoC's FY 2016 new and renewal project applications, what percentage of projects have demonstrated they are assisting project participants to obtain mainstream benefits? This includes all of the following within each project: transportation assistance, use of a single application, annual follow-ups with participants, and SOAR-trained staff technical assistance to obtain SSI/SSDI? FY 2016 Assistance with Mainstream Benefits Total number of project applications in the FY 2016 competition (new and renewal): Total number of renewal and new project applications that demonstrate assistance to project participants to obtain mainstream benefits (i.e. In a Renewal Project Application, “Yes” is selected for Questions 2a, 2b and 2c on Screen 4A. In a New Project Application, "Yes" is selected for Questions 5a, 5b, 5c, 6, and 6a on Screen 4A). Percentage of renewal and new project applications in the FY 2016 competition that have demonstrated assistance 0% to project participants to obtain mainstream benefits: 4A-3. List the organizations (public, private, non-profit and other) that you collaborate with to facilitate health insurance enrollment, (e.g., Medicaid, Medicare, Affordable Care Act options) for program participants. For each organization you partner with, detail the specific outcomes resulting from the partnership in the establishment of benefits. (limit 1000 characters) 4A-4. What are the primary ways the CoC ensures that program participants with health insurance are able to effectively utilize the healthcare benefits available to them? Educational materials: FY2016 CoC Application Page 50 08/29/2016 = Page 50 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 In-Person Trainings: Transportation to medical appointments: Not Applicable or None: At least one box must be checked. FY2016 CoC Application Page 51 08/29/2016 = Page 51 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 4B. Additional Policies Instructions: For guidance on completing this form, please reference the FY 2016 CoC Application Detailed Instructions and the FY 2016 CoC Program Competition NOFA. Please submit technical questions to the HUD Exchange Ask A Question. 4B-1. Based on the CoCs FY 2016 new and renewal project applications, what percentage of Permanent Housing (PSH and RRH), Transitional Housing (TH), and SSO (non-Coordinated Entry) projects in the CoC are low barrier? FY 2016 Low Barrier Designation Total number of PH (PSH and RRH), TH and non-Coordinated Entry SSO project applications in the FY 2016 competition (new and renewal): Total number of PH (PSH and RRH), TH and non-Coordinated Entry SSO renewal and new project applications that selected “low barrier” in the FY 2016 competition: Percentage of PH (PSH and RRH), TH and non-Coordinated Entry SSO renewal and new project applications in the FY 0% 2016 competition that will be designated as “low barrier”: 4B-2. What percentage of CoC Program-funded Permanent Supportive Housing (PSH), Rapid Re-Housing (RRH), SSO (non-Coordinated Entry) and Transitional Housing (TH) FY 2016 Projects have adopted a Housing First approach, meaning that the project quickly houses clients without preconditions or service participation requirements? FY 2016 Projects Housing First Designation Total number of PSH, RRH, non-Coordinated Entry SSO, and TH project applications in the FY 2016 competition (new and renewal): Total number of PSH, RRH, non-Coordinated Entry SSO, and TH renewal and new project applications that selected Housing First in the FY 2016 competition: Percentage of PSH, RRH, non-Coordinated Entry SSO, 0% and TH renewal and new project applications in the FY 2016 competition that will be designated as Housing First: 4B-3. What has the CoC done to ensure awareness of and access to housing and supportive services within the CoC’s geographic area to persons that could benefit from CoC-funded programs but are not currently participating in a CoC funded program? In particular, how does the CoC reach out to for persons that are least likely to request housing or services in the absence of special outreach? Direct outreach and marketing: FY2016 CoC Application Page 52 08/29/2016 = Page 52 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 Use of phone or internet-based services like 211: Marketing in languages commonly spoken in the community: Making physical and virtual locations accessible to those with disabilities: Not applicable: At least one box must be checked. 4B-4. Compare the number of RRH units available to serve populations from the 2015 and 2016 HIC. 2015 2016 Difference RRH units available to serve all populations in the HIC: 0 7 7 4B-5. Are any new proposed project No applications requesting $200,000 or more in funding for housing rehabilitation or new construction? 4B-6. If "Yes" in Questions 4B-5, then describe the activities that the project(s) will undertake to ensure that employment, training and other economic opportunities are directed to low or very low income persons to comply with section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701u) (Section 3) and HUD’s implementing rules at 24 CFR part 135? (limit 1000 characters) Not applicable. 4B-7. Is the CoC requesting to designate one No or more of its SSO or TH projects to serve families with children and youth defined as homeless under other Federal statutes? FY2016 CoC Application Page 53 08/29/2016 = Page 53 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 4B-7a. If "Yes", to question 4B-7, describe how the use of grant funds to serve such persons is of equal or greater priority than serving persons defined as homeless in accordance with 24 CFR 578.89. Description must include whether or not this is listed as a priority in the Consolidated Plan(s) and its CoC strategic plan goals. CoCs must attach the list of projects that would be serving this population (up to 10 percent of CoC total award) and the applicable portions of the Consolidated Plan. (limit 2500 characters) Not applicable. 4B-8. Has the project been affected by a No major disaster, as declared by the President Obama under Title IV of the Robert T. Stafford Disaster Relief and Emergency Assistanct Act, as amended (Public Law 93-288) in the 12 months prior to the opening of the FY 2016 CoC Program Competition? 4B-8a. If "Yes" in Question 4B-8, describe the impact of the natural disaster on specific projects in the CoC and how this affected the CoC's ability to address homelessness and provide the necessary reporting to HUD. (limit 1500 characters) Not applicable. 4B-9. Did the CoC or any of its CoC program No recipients/subrecipients request technical assistance from HUD since the submission of the FY 2015 application? This response does not affect the scoring of this application. 4B-9a. If "Yes" to Question 4B-9, check the box(es) for which technical assistance was requested. This response does not affect the scoring of this application. CoC Governance: CoC Systems Performance Measurement: Coordinated Entry: Data reporting and data analysis: FY2016 CoC Application Page 54 08/29/2016 = Page 54 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 HMIS: Homeless subpopulations targeted by Opening Doors: veterans, chronic, children and families, and unaccompanied youth: Maximizing the use of mainstream resources: Retooling transitional housing: Rapid re-housing: Under-performing program recipient, subrecipient or project: Not applicable: X 4B-9b. Indicate the type(s) of Technical Aassistance that was provided, using the categories listed in 4B-9a, provide the month and year the CoC Program recipient or sub-recipient received the assistance and the value of the Technical Assistance to the CoC/recipient/sub recipient involved given the local conditions at the time, with 5 being the highest value and a 1 indicating no value. Rate the Value of the Type of Technical Assistance Received Technical Assistance Date Received FY2016 CoC Application Page 55 08/29/2016 = Page 55 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 4C. Attachments Instructions: Multiple files may be attached as a single .zip file. For instructions on how to use .zip files, a reference document is available on the e-snaps training site: https://www.hudexchange.info/resource/3118/creating-a-zip-file-and-capturing-a-screenshot- resource Document Type Required? Document Description Date Attached 01. 2016 CoC Consolidated Yes Application: Evidence of the CoC's communication to rejected participants 02. 2016 CoC Consolidated Yes Application: Public Posting Evidence 03. CoC Rating and Review Yes CoC Rating and Re... 08/29/2016 Procedure (e.g. RFP) 04. CoC's Rating and Review Yes Procedure: Public Posting Evidence 05. CoCs Process for Yes CoC's Process for... 08/29/2016 Reallocating 06. CoC's Governance Charter Yes 07. HMIS Policy and Yes Procedures Manual 08. Applicable Sections of Con No Plan to Serving Persons Defined as Homeless Under Other Fed Statutes 09. PHA Administration Plan Yes PHA Administrativ... 08/29/2016 (Applicable Section(s) Only) 10. CoC-HMIS MOU (if No referenced in the CoC's Goverance Charter) 11. CoC Written Standards for No Order of Priority 12. Project List to Serve No Persons Defined as Homeless under Other Federal Statutes (if applicable) 13. HDX-system Performance Yes Measures 14. Other No 15. Other No FY2016 CoC Application Page 56 08/29/2016 = Page 56 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 Attachment Details Document Description: Attachment Details Document Description: Attachment Details Document Description: CoC Rating and Review Procedure Attachment Details Document Description: Attachment Details Document Description: CoC's Process for reallocating IL-508 Attachment Details Document Description: FY2016 CoC Application Page 57 08/29/2016 = Page 57 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 Attachment Details Document Description: Attachment Details Document Description: Attachment Details Document Description: PHA Administrative Plans IL-508 Attachment Details Document Description: Attachment Details Document Description: Attachment Details FY2016 CoC Application Page 58 08/29/2016 = Page 58 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 Document Description: Attachment Details Document Description: Attachment Details Document Description: Attachment Details Document Description: FY2016 CoC Application Page 59 08/29/2016 = Page 59 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 Submission Summary Ensure that the Project Priority List is complete prior to submitting. Page Last Updated 1A. Identification 08/16/2016 1B. CoC Engagement Please Complete 1C. Coordination Please Complete FY2016 CoC Application Page 60 08/29/2016 = Page 60 = Applicant: East Saint Louis/Belleville/Saint Clair County COC IL-508 Project: IL-508 CoC Registration FY2016 COC_REG_2016_135760 1D. CoC Discharge Planning 08/20/2016 1E. Coordinated Assessment 08/20/2016 1F. Project Review Please Complete 1G. Addressing Project Capacity 08/20/2016 2A. HMIS Implementation 08/20/2016 2B. HMIS Funding Sources 08/20/2016 2C. HMIS Beds 08/29/2016 2D. HMIS Data Quality 08/20/2016 2E. Sheltered PIT 08/29/2016 2F. Sheltered Data - Methods 08/20/2016 2G. Sheltered Data - Quality 08/20/2016 2H. Unsheltered PIT 08/20/2016 2I. Unsheltered Data - Methods 08/20/2016 2J. Unsheltered Data - Quality 08/20/2016 3A. System Performance 08/20/2016 3B. Objective 1 08/20/2016 3B. Objective 2 Please Complete 3B. Objective 3 Please Complete 4A. Benefits Please Complete 4B. Additional Policies Please Complete 4C. Attachments Please Complete Submission Summary No Input Required FY2016 CoC Application Page 61 08/29/2016 = Page 61 = CoC Review, Score, and Ranking Procedures IL-508 Notice to Citizens and Organizations in St. Clair County, Illinois Date: August 22, 2016 The U.S. Department of Housing and Urban Development (HUD) issues funding opportunities for homeless projects annually. This noticeispostedpursunttothe“oticeof Funding Availability (NOFA) for the Fiscal Year (FY) 2016 Continuum of Care Program 1 ompetition”-6000-N-25). HUD requires local Continuum of Care to rank all projects in priority order. This notice details the process for reviewing, scoring, and ranking projects. New projects will be ranked and scored. New projects will be reviewed based on the following objective criteria: ? Estimated project performance measures ? Severity of needs and vulnerabilities of project participants ? Type of project ? No or few barriers to participation ? Housing First Renewal projects will be reviewed based on the following objective criteria: ? Project performance measures ? Monitoring results ? Severity of needs and vulnerabilities of project participants ? Type of project ? No or few barriers to participation ? Housing First The specific objective ranking criteria and scoring rubric begin on the following page. 1. Review, scoring, and ranking will be conducted by the Review and Ranking Committee of the Homeless Action Council. 2. All projects included in the CoC application will be ranked in order of priority. 3. Final project rankings must be approved by the HAC as provided in the governing documents. 4. Minutes of the meeting(s) where projects are reviewed, scored, and ranked will be posted on this website. Persons with questions about this notice should send them by email to this address: ljohnson@co.st-clair.il.us . 1 For complete information about this competition, including the entire Notice of Funding Availability, please go to https://www.hudexchange.info/e-snaps/fy-2016-coc-program-nofa-coc-program- competition/ 1 = Page 62 = Project Ranking System Guide St. Clair, Illinois Continuum of Care (IL-508) Introduction CoC IL-508 utilized a well-defined set of objective criteria to review, score, and rank projects in the FY2016 CoC Competition. The criteria are balanced, using four major factors: ? Performance Outcome Criteria (10 maximum points, 16% of score) o Retention in, or exits to permanent housing o Increases in cash income ? Monitoring Criteria (12 maximum points, 20% of score) o Utilization o Drawdowns o Recapture o HMIS data quality ? Priority Population Criteria (approximately 25 maximum points, 40% of score) o Youth o Families with children o Chronically homeless o Veterans o Domestic violence survivors o Low or no income o Serious and persistent mental illness and/or substance use disorders o Criminal history ? Best Practice Criteria (15 maximum points, 24% of score) o Housing First compliance o Project type o Project capacity o CoC participation The remainder of this guide contains the process, the scoring system and a description of each element and how the score is computed. 2 = Page 63 = Process The CoC appointed a Review & Ranking Committee , consisting of well-qualified people who had no affiliation with any CoC funded program. Among them are … Minutes of every meeting are posted on the website of the Collaborative Applicant. The committee created a Scoring System with a scale, using criteria suggested from HUD documents and local research. Among the HUD documents are ones concerning the System Performance Measures, the FY2016 NOFA, the CoC Application instructions, and the debriefing summary from the FY2015 competition. For data sources , the committee used APRs, customized HMIS reports, reports from the HUD Chicago Field Office, and CoC applications. Because HUD has delayed submission of APRs during the introduction of new APR formatting, the HMIS lead generated faux APRs using both the old and new HUD formatting for each project. To make things even fairer, we used the same year – July 1, 2015 to June 30, 2016 – for each faux APR. No subjective data were permitted . The committee devised a scale for each criteria, and rated each project for every criteria. 3 = Page 64 = Scoring System We use a 62-point scale. The table below displays the criteria. Points in Criteria Where Found Old APR FY2016 Performance Outcome Criteria: 10 Retention or exits to PH APR Q23a; HMIS Q29a1 & Q29a2 7 Increases in income APR Q19a3; HMIS Q24b3 3 Monitoring Criteria: 12 Utilization HMIS Q10 & Q11 3 Drawdowns HUD Field Office Report 3 Recapture HUD Field Office Report Q31a4 3 HMIS data quality Quality APR Q5A; HMIS Q7 3 Priority Population Criteria: 25 Youth From project applications Q8 4 Families with children From project applications Q8 4 Chronically homeless From project applications 4 Veterans From project applications Q21 4 DV From project applications Q19 2 Low or no income From project applications 2 MI/SA (current/past/etc) From project applications 2 Criminal history From project applications 1 Only project targeting a group From project applications 1 Project targets only one group From project applications 1 Best Practice Criteria: 15 Housing First CoC Application 5 Project type CoC Application 5 # of beds HMIS Q5 5 CoC participation Attendance logs tiebreaker TOTAL POINTS: 62 4 = Page 65 = Performance Outcome Criteria ? 5 points – Length of Homelessness How scored: The Review and Ranking Committee creates a scale based on length of homelessness. This is the same measurement used in the HUD System Performance Measure metric 1.2 The data are found in the APR (new APR Q22a1, old APR Q27), or by running the HUD System Performance Measures in HMIS for the specified 12-month period ended June 30, 2016. ? 7 points – Exits to / retention of permanent housing How scored: The Review and Ranking Committee creates a scale based on: ? For SSO and Transitional Housing projects: exits to permanent housing ? For Permanent Housing projects including RRH: Retention in housing plus exits to other permanent housing These data are found in the APR (new APR Q23a, old APR Q29a1 and Q29a2), or by running the HUD System Performance Measures in HMIS for the specified 12-month period ended June 30, 2016. The Review and Ranking Committee divides the number of clients who exited to and/or retained permanent housing by the total number of clients. ? 3 points – Increases in Income How scored: The Review and Ranking Committee creates a scale based on retention or gains in earned income and other cash income. This is the same measurement used in the HUD System Performance Measure by combining metrics 4.3 and 4.6. The data are found in the APR (new APR Q19a3, old APR Q24b3), or by running the HUD System Performance Measures in HMIS for the specified 12-month period ended June 30, 2016. The Review and Ranking Committee divides the number of adults who retained or gained cash income (from employment and non-employment sources) by the total number of adults. ? 5 points – Returns to Homelessness How scored: The Review and Ranking Committee creates a scale based on the percentage of clients who exited to stable housing in the past 24 months and who later re-entered the homeless system. This is the same measurement used in the HUD System Performance Measure metrics 2a and 3a. The data are found in customized HMIS reports, or by running the HUD System Performance Measures in HMIS for the specified 12-month period ended June 30, 2016. 5 = Page 66 = Monitoring Criteria ? 3 points – Utilization How scored: The Review and Ranking Committee creates a scale based on utilization rates. We use a customized HMIS report that divides the average number of participants by the number of beds in HIC inventory (or slots, for the SSO project). ? 3 points – Drawdowns How scored: The Review and Ranking Committee creates a scale based on regular drawdowns during the most recently completed project year. The HUD Chicago Field Office creates a customized report showing drawdowns and unspent funds. ? 3 points – Recapture How scored: The Review and Ranking Committee creates a scale based percentage of unspent grant funds at the end of the most recently completed project year. The HUD Chicago Field Office creates a customized report showing drawdowns and unspent funds. ? 3 points – HMIS Data Quality How scored: The Review and Ranking Committee creates a scale based on data quality, i.e., the percentage of unduplicated client records with null or missing values and the percentage of "Client Doesn't Know" or "Client Refused" during the time period from July 1, 2015 to June 30, 2016. The data are found in the APR (new APR Q 5A, old APR Q7). 6 = Page 67 = Priority Population Criteria ? Up to 25 points – Targeted Populations How scored: The Review and Ranking Committee awards points for any project targeting the following priority populations: ? Unaccompanied Youth – 4 points ? Domestic violence – 4 points ? Families with children – 4 points ? Chronically homeless – 4 points ? Survivors of domestic violence – 2 points ? Low or no income households – 2 points ? Persons with serious and persistent mental illness and/or substance use disorders – 2 points ? Persons with criminal histories – 1 point In addition, these are two bonus points available: ? The Review and Ranking Committee awards 1 point to any project that is the only project in the CoC that targets any one of the priority populations listed above. ? The Review and Ranking Committee awards 1 point to any project that exclusively targets one or more of the priority populations for 100% of its units or participants. The data are found in the Project Application sections 3B-1 and 5B. 7 = Page 68 = Best Practice Criteria ? 5 points – Housing First Compliance How scored: The Review and Ranking Committee creates a scale based on the ranges of responses to the Housing First item in the Project Application. Points are awarded The data are found in the Project Application section 3B-3. ? 5 points – Project Type How scored: The Review and Ranking Committee awards points based on the type of project based on the following scale: ? Rapid Re-Housing – 5 points ? Permanent Supportive Housing – 5 points ? HMIS – 3 points ? Coordinated Assessment – 0 points ? Transitional Housing – 4 points The data are found in the Project Application. ? 5 points – Project Capacity How scored: The Review and Ranking Committee awards points based on the number of beds in the project. This provides an advantage for projects that can house a large number of persons. The data are found in HMIS. ? Tiebreaker – CoC Participation How scored: This factor will be used only to resolve ties. The CoC secretary counts the number of times the project was represented by persons at CoC meetings in the period from July 1, 2015 to June 30, 2016. The date are found in based on minute and attendance logs at CoC meetings including regular meetings, committees, subcommittees, task forces, and work groups. 8 = Page 69 = = Page 70 = = Page 71 = = Page 72 =