. MINUTES OF THE MONTHLY MEETING OF THE PUBLIC BUILDING COMMISSION OF ST CLAIR . COUNTY, ILLINOIS, HELD ON THURSDAY, APRIL 18,2019 AT 10 : 02 A.M. AT THE ST CLAIR COUNTY BUILDING, BELLEVILLE, ILLINOIS . I The Regular Monthly Meeting of the Public Building Commission of St. Clair County , Illinois was called to order by Chairman Richard Sauget at 10:02 a.m., on Thursday, April 18 , 2019 at the St. Clair County Building, Belleville Illinois. , The following Commissioners answered present to roll call: Richard Sauget James , Nations , Daniel Polites , Charles Lee , Richard Effinger, and Thomas Dinges. Also present for the meeting or , for a portion thereof were the following: Debra Moore , , County Administrator; Tim Cantwell, MidAmerica St. Louis Airport Director Tom Knapp ; , Sheriffs Department ; Sue Schmidt, St. Clair County Financial Analyst; Monica Taylor, St. Clair Co unty Financial Analyst; James Brede Director , of Buildings; Attorney Bernard Ysursa; Traci I Firestone Secretary; and , Kelly Dudley , Assistant Secretary. Minutes of the March 25, 2019 Regular Monthly Meeting and Executive Meeting along , with the April 1 , 2019 Special Meeting and Executive Meeting Minutes were reviewed. Commissioner Polites moved that the Regular Monthly Meeting and Executive Meeting Minutes , dated March 25 , 2019 along with , the Special Meeting and Executive Meeting Minutes from April 1 , 2019 , be pproved a as provided. Second by Commissioner Effi nger and carried. Roll call as follows: Commissioner Nations Aye Commissioner Lee Aye Commissioner Polites Aye Commissioner Effinger Aye Commissioner Dinges Aye Commissioner Sauget Aye AYES: 6 ABSENT: 0 NAYS: None I ________________________ __ ................. = Page 1 = Motion carried. Under Treasurer and Finance, Commissioner Polites, Treasurer , reviewed the Regular Expense Claims Report with Payroll Ledger Report for April 30, 2019, and moved to approve I payment of bills. Second by Commissioner Lee. Roll call as follows: Commissioner Nations Aye Commissioner Lee Aye Commissioner Polites Aye Commissioner Effinger Aye Commissioner Dinges Aye Commissioner Sauget Aye AYES: 6 ABSENT: 0 NAYS: None Motion carried . Commissioner Polites reviewed the Airport Expense Claims Report, dated Apri 30 l , 2019 and , moved to approve payment of bills. Second by Commissioner Lee. Roll call as follows: Commissioner Nations Aye Commissioner Lee Aye Commissioner Polites Aye I Commissioner Effinger Aye Commissioner Dinges Aye Commissioner Sauget Aye A YES: 6 ABSENT: 0 NAYS: None Motion carried. Commissioner Polites reviewed the Monthly Budget Analysis Report for April 2019 and asked that it be placed on file , stating that the 2019 Budget is in ne li with the projected percentage of 33 . 3% expenditures except for Economic , Development , which is at 47% due to major capital improvements. Commissioner Polites reviewed the Trial Balance Report for March 2019 and asked that it be placed on file. The Secretary has a copy available fo r review in the Public Building Commission Office. Under Operations , James Brede, Director of Buildings, presented a Commissioner I Page 2 04-18 9 -1 = Page 2 = Nations moved for approval. Second by Commissioner Dinges Roll . call as follows: Commissioner Nations Aye Commissioner Lee Aye Commissioner Polites Aye I Commissioner Effinger Aye Commissioner Dinges Aye Commissioner Sauget Aye AYES: 6 ABSENT: 0 NAYS: None Motion carried . Sue Schmidt St. Clair County Financial Analyst; , introduced Monica Taylor St. Clair , County Financial Analyst and stated she will be working with ; her on PBC, Airport, and County items. Under Operations , James Brede, Director of Buildings , presented for approval a change to the Master Agreement with IMPACT for Preconstruction Services in which the fee is not-to- exceed 1.5% of estimated costs for the projects that are currently being worked on. Director Brede added it is an hourly rate to be charged for preconstruction services . Commissioner Nations moved for approval. Second by Commissioner Polites. Roll call as follows: I Commissioner Nations Aye Commissioner Lee Aye Commissioner Polites Aye Commissioner Effinger Aye Commissioner Dinges Aye Commissioner Sauget Aye AYES: 6 ABSENT: 0 NAYS: None Motion carried. Tim Cantwell MidAmerica St. Louis Airport , Director , stated the daily tally shows almost the same number of flights as we had last year, but there will be 10% to 15% more people because the flights are bigger in capacity. A general discussion was held regarding the bigger planes using a bit more gas along with , how price affects things more , but t usually balances i out with buying and selling on a weekly price. Commissioner Polites inquired as to how often there is delivery. Director Cantwell stated it is every day, since you do not want to buy too much if I Page 3 04-18-19 = Page 3 = you do not know what the next week's price will be and to try to keep it at demand with just a little bit more in there. Commissioner Nations inquired to the April ending totals . Director Cantwell stated it would be similar to last year. Director Cantwell added it will expand towards I the end of the month and then will expand again in May, along with June and July having 20 , 000 enplanements a month but this is not , counting the 50 000 there , every day with ATS online , maintenance , MidAmerica people Roy , - el and TSA. Commissioner , Polites inquired Roy-el is if doing well with the new agreement. Director Cantwell stated they are and MidAmerica is doing better too because it , went from 5% to 8% . Director Cantwell added that Enterprise is there daily , because they consolidated their Northeast area and the County . Director Cantwell presented for approval a request of an office lease Director . Cantwell stated Ml Support Services runs a contract at Scott Air Force Base, but they do their management on the MidAmerica side . Director Cantwell added they lost their lease to another company this past month and asked if MidAmerica has room. Director Cantwell reviewed the I picture of the area behind the passenger counter and location of the different offices. Director Cantwell also reviewed 2 offices that were built out and another area that was built out with a grant. Commissioner Nations moved for approval of the 1-year lease agreement with a 1 - year renewal rate of $2843.40 and paid in equal monthly installments. Second by Commissioner Lee . Chairman Sauget inquired if it is a 4-year agreement. Directo r Cantwell stated it is a 2 year - agreement. Commissioner Effinger inquired if the price is correct since , the handout states $2438.43. Commissioner Nations stated he is showing $2843.40. Director Cantwell stated it should be $2438.43 . Chairman Sauget stated approval is for a 2-year agreement at $2438.43 . Commissioner Nations made motion a for those corrections. Attorney Ysursa stated before the lease is passed , the correct amount should be squared away. A review of the lease was held to locate correct price. Director Cantwell stated it is $2,438.43 a year. Commissioner Nations I Page 4 04-18-19 ________________________ __ ................. = Page 4 = stated with permission of the second he amended his motion to equal $2438.43. Second by Commissioner Effinger. Roll call as follows: Commissioner Nations Aye I Commissioner Lee Aye Commissioner Polites Aye Commissioner Effinger Aye Commissioner Dinges Aye Commissioner Sauget Aye A YES: 6 ABSENT: 0 NAYS: None Motion carried. Director Cantwell presented for Approva l for Construction Manage at Risk Fee for Predesign. Director Cantwell added the process they are looking at is having the Construction M na r to be a ge at Risk for a gross number but they pull thei services into th architectural , r e review before you reach 100% design Director Cantwell stated these services . are inside of the series that is go ing to close out design , so you wi get some va e engineer g ll lu in right away before you go out to go figure out what cost is and , you get the architect and the CM together to go eye - to-eye instead o being in f one corner and fighting over drawings. Director Cantwell added the I fee is $70 , 000 00 . and we ll inside of the engineer ' s estimate and is under the original design grant from the FAA. Director Cantwell stated this is entitlement money , which is matched at 20% or 10 %, so in order to be compensated for the time the ; $70,000.00 needs to be approved. Director Cantwell added the y are in meetings every other week, and after May hopefully they , , will get tr tion ac on the grant process Director Cantwell . stated there are 2 grant opportunities in which one is the regular Airport improvement program that there is not enough money in , so they have to get sc di retionary funds . Director Cantwell added the other process is a real time-constraint and i s to be r dy to prepare ea for a contract in September to qualify for a billion dollars of offset money for non-HUB , which they are, primary airports for improvement. Director Cantwell stated it has not been adjud ated yet ic on who wins it, but the local regional airport division I Page 5 04-18-19 = Page 5 = offices and there are 6 regions, with the regional body being the one who will designate who is awarded. Director Cantwell added that is another reason they have Patty Daley on to help educate Washington D.C. , FAA, and Chicago, and then there are other people helping through I Springfield. Commissioner Polites moved to approve the Preconstruction Services Final Fee Proposal for Holland Construction with the construction service fee being $70,000 . 00. Second b y Commissioner Nations. Roll call as follows: Commissioner Nations Aye Commissioner Lee Aye Commissioner Polites Aye Commissioner Effinger Aye Commissioner Dinges Aye Commissioner Sauget Aye AYES: 6 ABSENT: 0 NAYS: None Motion carried. Chairman Sauget thanked Commissioner Polites for taking the time to work on it. Director Cantwell requested to enter Executive Session for Real Estate. Commissioner I Effi nger moved to enter into Executive Session for the purpose of Real Estate . Second by Commissioner Polites. Motion carried. The Doors closed 10:20 a.m. The R eg ular Meeting reconvened at 10:45 a.m. Commissioner Nations moved for approval of the Ground Access License to the Boeing Company. Second by Commissioner Effinger. Roll call as follows: Commissioner Nations Aye Commissioner Lee Aye Commissioner Polites Aye Commissioner Effinger Aye Commissioner Dinges Aye Commissioner Sauget Aye A YES: 6 ABSENT: 0 NAYS: None Motion carried. I Page 6 04-18-19 = Page 6 = Attorney sur sa stated Y in the past, they have retained firm a who specializes in trademark matters but , that firm is no longer in existence Attorney . Ysursa added David Weiss, who is one of the attorneys, went to new firm last a year. Attorney sur Y sa stated the new firm provides that I same service, so they are asking to use Sandberg Phoenix & Von Gontard to handle the trademark. Commissioner Nations moved for approval. Second by Commissioner Polites Roll . call as follows: Commissioner Nations Aye Commissioner Lee Aye Commissioner Polites Aye Commissioner Effinger Aye Commissioner Dinges Aye Commissioner Sauget Aye A YES: 6 ABSENT: 0 NAYS: None Motion carried. There being no further business to come before the Public Building Commission , Commissioner Lee moved for adjournment. Second by Commissioner Dinges and carried. I Meeting adjourned at 10:46 a.m. Respectfully submitted , APPROVED: I Page 7 04-18-19 = Page 7 =