ST CLAIR COUNTY 9-1-1 EMERGENCY TELEPHONE SYSTEM BOARD Minutes of the September 12, 2017 Meeting In Attendance: Board Members: Sheriff Richard Watson, Chairman Former Fire Chief Donald R. Feher Former Mayor George Chance Mr. Michael Sullivan Mr. Kevin Elbe Police Chief Steven Brown Mr. Ken Easterley Absent: Staff: Herbert Simmons 911 Executive Director , Kevin Kaufhold, 911 ETSB Attorney Bryan Whitaker, Assistant CENCOM/EMA Director Randy Randolph, ETSB Manager Mary Muskopf, 911 ETSB Secretary Teresa Klucker, 911 ETSB Secretary Others In Attendance: John West, County Board Member Daryl Ostendorf, O’Fallon PSAP Captain Kirk Brueggeman, O’Fallon PD Sheriff Richard Watsoncalled the meeting of the ETSB to order at 9:00a.m. on September st 12, 2017 in the 911ETSB Director’s Office, 101 South 1 Street, Belleville, IL. The meeting began with the Pledge of Allegiance. Public Comments – Approval of Minutes – Sheriff Watsonasked for approval ofthe minutes for the August 8, 2017meeting. A motion was made byKen Easterleyand seconded by George Chanceto approve the minutes. The motion passed unanimously. Attorney Report – Attorney Kevin Kaufholdis working on several items. He deferred to Director Simmons’ comments. = Page 1 = Director’s Report: Items for Information: AT&T Project Update: Director Simmonsstatedno additional update was available. Motorola Project Update: Director Simmons stated all agencies have been completed and we are in the process of reviewing any radios that were not completed and needed to be followed up with. The grant funds from the State of Illinois have been received and the invoice from Motorola will be paid upon completion of any punch list items. Monthly 9-1-1 Call Statistics: Director Simmons referred to the 9-1-1 call statistics for the Board’s review. PSAP Consolidation Update: Director Simmons stated there have been many inquiries lately as to the validity/legality of the Madison County ETSB Consolidation Plan that has been submitted to the statewide 9-1-1 Administrator outlining the process of approval/denials that were provided to St. Clair County ETSB and our demand for equal treatment to all agencies involved. He attended a meeting in Springfield regarding this matter, and will continue to monitor closely. He also stated that talks still continue with East St. Louis PSAP. Kevin Kaufhold is working on a proposal to present to the board regarding the upgrade costs of current radio equipment for East St. Louis. A meeting was held with Fairview Heights and O’Fallon regarding future plans. Items for Action: Emergency UPS Repair: Director Herb Simmons statedthaton August 22, 2017 one of the primary UPS systems used to support the ETSB operations failed and was determined to be linked to a board failure. An emergency repair was necessary as we were forced to remain on generator power while this equipment was not functional. BICK Group is who we have our maintenance contract with and a subsequent emergency repair was authorized by the Executive Director in the amount of $7,194.92. A motion to approve the BICK Group invoice in the amount of $7,194.92 for the UPS systems repair was made by Mike Sullivan and seconded by Don Feher. The motion passed unanimously. Roll Call Vote: Richard Watson- yes Donald Feher- yes George Chance-yes Michael Sullivan- yes = Page 2 = Kevin Elbe-yes Steven Brown- yes Ken Easterley- yes Sheriff Watson questioned the spending authority of the ETSB Director in an emergency. Kevin Kaufhold stated the current limit is $5,000 without board approval. Sheriff Watson suggested Kevin Kaufhold create an amendment to raise the spending authority to $10,000. PSAP Consolidation Consultant: Director Simmons stated we are in the process of moving forward with the PSAP Consolidation Study to be conducted by Mission Critical Partners to review current PSAP Consolidations which have occurred and to create a plan for any future consolidations which may be needed and/or required by future legislation. The total cost would be $48,000 which was negotiated down from $63,000. Mission Critical Partners also conducted studies for O’Fallon and Fairview Heights. A motion was made to approve the PSAP Consolidation Study by Mission Critical Partners at the total cost of $48,000 by Kevin Elbe and seconded by Steven Brown. The motion passed unanimously. Roll Call Vote: Richard Watson- yes Donald Feher- yes George Chance-yes Michael Sullivan- yes Kevin Elbe-yes Steven Brown- yes Ken Easterley- yes Audit Trail, Surcharge Report and Fund Summary – A motion was made byGeorge Chanceand seconded by Ken Easterleyto approve the August 2017 Audit Trail, Surcharge Report and July 2017 Fund Summary. The motion passed unanimously. Old Business: New Business: Director Simmons reiterated that a proposal is being created to present to the board concerning the East St. Louis radio equipment upgrade. Public Comments: Daryl Ostendorf, O’Fallon PSAP, commended Bryan Whitaker for his efforts and support of the ETSB and PSAPs at the IEMA Training Summit in Springfield. = Page 3 = Executive Session: Adjournment – Sheriff Watson asked for a motion to adjourn the meeting. At9:15a.m. amotion to adjourn was made byMike Sullivanand seconded by Kevin Elbe.The motion passedunanimously. Respectfully Submitted, Mary Muskopf and Teresa Klucker **************** NEXT MEETING Tuesday October 10, 2017 9:00 a.m. st 101 S. 1 Street Belleville, IL 62220 = Page 4 =