FINANCE COMMITTEE June 22, 2015 The Finance Committee of the St. Clair County Board met in the County Board Conference Room. The meeting was called to order by Chairman Ken Easterley at 6:30 p.m. Members Present: Ken Easterley, Chairman Marty Crawford, Asst. Chairman Carol Clark Lonnie Mosley June Chartrand Dixie Seibert John West Others Present: Debra Moore, Director of Administration Mark Kern, Chairman SCC Dan Maher, Administrative Advisor Joseph Kassly, County Board Member Tom Maziarz, Director of Central Services Tom Sheriff Knapp, Department Angela Grossmann-Roewe, County Board Member Tom Ysursa, Attorney Gen. John Hughes, Director Economic Development Robert Trentman, County Board Member Margo Holt, Scheffel-Boyle Auditing Bill Bemen, Visitor Dale Holtmann, Scheffel-Boyle Auditing Sue Schmidt, Financial Analyst Kahalah Clay, Circuit Clerk Upon motion by Mr. Mosley and seconded by Mr. West, it was unanimously agreed to approve the Minutes from May 26, 2015 Meeting. Upon motion by Mr. Crawford and seconded by Ms. Clark, it was unanimously agreed to approve presentation of Circuit Clerk’s Office Audit presented by Dale Holtmann. Upon motion by Mr. West and seconded by Ms. Clark, it was unanimously agreed to approve authorization to seek bids to scan, prepare and destroy Circuit Clerk’s Office Records. Upon motion by Ms. Chartrand and seconded by Mr. Mosley, it was unanimously agreed to approve payment of the (2) bills presented by the Property & Recreation Committee that are listed below: ? Fournie Contracting Company Inc. - $4,000.00 – ADA Dock Installation ? Rhutasel & Associates, Inc. - $3,915.00 – Animal Control Survey Upon motion by Ms. Chartrand and seconded by Mr. Crawford, it was unanimously agreed to approve the following Resolution presented by Sue Schmidt: To initiate action to obtain release of Federal Obligations and land use requirements from the Federal Aviation Administration in regards to real property acquired with Federal Grant Assistance for Mid America St. Louis Airport. Upon motion by Mrs. Seibert and seconded by Mr. Mosley, it was unanimously agreed to approve the following (2) Ordinances. = Page 1 = ? Adopting a financial disclosure compliance policy of the County of St. Clair. ? Adopting a fee to support the Court Appointed Special Advocates (CASA). Upon motion by Mr. West and seconded by Mr. Mosley, it was unanimously agreed to approve the (2) Purchasing Department requests submitted by Mr. Tom Maziarz: ? Currency Discriminator –County Clerk ? Food Bids – Detention Center Moore Foods US Foods St. Louis, MO St. Louis, MO Canned $ Foods 9,501.16 $ 9,304.69 Meat Products $ 5,103.05 $ 4,230.60 Dairy Products $ 1,959.00 $ 2,017.29 Orange Juice $ .00 140 $ .60 147 Eggs $ .00 160 $ .68 122 Fruit $ Drinks 1,008.00 $ 1,020.66 GRAND TOTAL $ 17,871.21 $ 16,843.52 Fox River – NO BID Montgomery, IL Contract awarded to the lowest overall qualified bidder, *U.S. Foods, St. Louis, MO for an estimated total of $16,843.52. Upon motion by Mr. West and seconded by Mr. Mosley, it was unanimously agreed to approve removing from the Agenda the Recommendation for Inmate Commissary Service to be presented by Major Thomas Knapp, Sheriff’s Department. Upon motion by Mr. West and seconded by Ms. Chartrand, it was unanimously agreed to receive and place on file the Treasurer’s Monthly Report. Upon motion by Mr. Mosley and seconded by Ms. Chartrand, it was unanimously agreed to receive and place on file the Treasurer’s Report of Funds Invested. Upon motion by Mr. Mosley and seconded by Ms. Chartrand, it was unanimously agreed to receive and place on file the Expense Claims and Claims Subcommittee. Upon motion by Mr. West and seconded by Mrs. Seibert, it was unanimously agreed to approve the following transfers: From: To: a) Assessor a) Assessor 100-1045-60100 9,000.00 100-1045-60110 9,000.00 Anderson, Robert Part Time Money = Page 2 = From: To: b) County Clerk b) County Clerk 100-1065-60100 6,000.00 100-1065-60110 6,000.00 Payroll Full Time Payroll Park Time c) Public Defender c) Public Defender 100-1087-62000 1,040.00 100-1087-61020 1,040.00 Training Book, Manual, Periodicals d) Special Grants Fund d) Special GrantsFund 237-2370-51000 4,333.75 237-2370-68510 4,333.75 State and &Federal Revenue Program Expense e) Law Library e) Law Library 268-2680-61020 27,000.00 268-2680-62200 34,000.00 Books, Manuela & Periodicals Dues & Memberships 268-2680-61900-03 2,500.00 Small Capitol Purchases 268-2680-81000-02 4,500.00 Major Capitol Purchase f) Law Library f) Law Library 268-2680-61900-03 400.00 2685-2680-65150 400.00 Small Cap. Purchase Telephone Upon motion by Mr. West and seconded by Mrs. Seibert it was unanimously agreed to approve entering into an Executive Session at 6:45 p.m. A discussion was held on Pending Litigation. Upon motion by Ms. Clark and seconded by Mr. Crawford, it was unanimously agreed to approve return to OpenSession from Executive Session at 6:48 p.m. Upon motion by Mr. Easterley and seconded by Ms. Chartrand, it was unanimously agreed to approve Settlement as discussed in Executive Session. Upon motion by Mr. Mosley and seconded by Ms. Clark, it was unanimously agreed to approve adjournment at 6:50 p.m. Respectfully Submitted ________________________________ Debra Moore, Director of Administration St. Clair County DM\jj = Page 3 =