Grants Committee Meeting May 14, 2014 M I N U T E S Members Present: Members Excused: Joseph Kassly, Jr., Chairman Oliver Hamilton, Sr. Rick Vernier, Vice Chairman Roy Mosley, Jr. June Chartrand Kenneth Sharkey John West Staff Present: Debra H. Moore, Ph. D., Director Christina Anderson, CDBG Program Coordinator Connie DeRousse, Fiscal Manager Latosha Johnson, HRC Coordinator Mary Pulliam, LIHEAP Program Coordinator Rick Stubblefield, Governance & Program Coordinator Cassandra Williams, CSBG Program Coordinator Jennifer Little, Administrative Assistant Chairman Kassly called the meeting to order at 5:30 p.m. in the IGD Administrative Conference Room. There was no public comment on the agenda. Upon a motion by Mr. Sharkey and a second by Vice Chairman Vernier the minutes from the April 9, 2014 Grants Committee meeting were approved unanimously. Upon a motion by Mrs. Chartrand and a second by Mr. West the letter from the Grants Committee Chairman to the County Board Chairman transmitting the payroll and expense claims for the month of April, 2014 was approved unanimously. Upon a motion by Mr. Sharkey and a second by Vice Chairman Vernier the Check Register Summaries for the pay periods in the month of April, 2014 were approved unanimously to be placed on file. There were no questions concerning the Community Services Group report being placed on file. There were no questions concerning the Community Development Group report being placed on file. There were no questions concerning the Workforce Development Group report being placed on file. Upon a motion by Mr. West and a second by Mr. Sharkey, the Community Services, Community Development and Workforce Development Group reports were approved unanimously to be placed on file. = Page 1 = Resolutions Chairman Kassly stated the Department of Housing and Urban Development (HUD) has required all urban counties to include new language in its agreements; revisions have been made to Article 14 of the Cooperation Agreement. The amended agreement requires the approval of the Grants Committee. Mrs. Chartrand offered a motion to approve and Mr. Sharkey seconded the motion. Dr. Moore stated the agreement looks familiar because it was approved last month; however it th did not include Article 14 on page six. She explained for an unknown reason, on May 5 , HUD required IGD include Article 14 in the agreement. Dr. Moore stated she sent a letter explaining IGD had completed the process and requested we add the revision at a later date; HUD responded it must be added now. She provided members the email from HUD requesting the revision as well as a letter from States Attorney Brendan Kelly showing his review and acknowledgement that the agreement is compliant with the law. Dr. Moore stated with the Committee’s approval, IGD will be in compliance with the requirement of HUD. Chairman Kassly called for discussion. The Chairman introduced the resolution approving a Community Development Block Grant Cooperation Agreement and authorizing the Chairman of the County Board to execute the agreement between the City of Belleville, Illinois and St. Clair County, Illinois. Dr. Moore stated the resolution incorporates the change as well as authorizes the Chairman to execute the revised agreement given the requirement to include Article 14. Chairman Kassly called for a vote and the resolution was approved unanimously. Old Business New Business Chairman Kassly introduced a letter to the Chairman approving a contract with RISE to assist in preparing the PY 2015-2019 Five Year Consolidated Plan for the Community Development Block Grant (CDBG) program. Mr. Sharkey offered a motion to approve and Vice Chairman Vernier seconded the motion. Chairman Kassly called for discussion. Dr. Moore asked Christina Anderson to explain the process. Ms. Anderson stated as an urban county receiving CDBG funds, IGD is required to complete a Five Year Consolidated Plan; an Annual Action Plan is completed for each year as well. She further explained that because this year is the last year of the current Five Year Consolidated Plan, IGD solicited proposals, completed a ranking, and has recommended RISE to complete the Five Year Plan. Ms. Anderson stated if it is approved by the Committee and the County Board, IGD will enter into a contract with RISE to begin the process of preparing our next Five Year Plan for Program Year 2015-2019. Dr. Moore stated members may remember RISE as the Regional Housing Community Development Alliance; the name was changed in March. She informed members they have worked with us before and they wrote the successful lead grant and Neighborhood Stabilization Program. Chairman Kassly asked if RISE was RHCDA. Dr. Moore responded yes. Chairman Kassly called for a vote and the letter was approved unanimously. Other Comments Adjournment Chairman Kassly entertained a motion to adjourn. On a motion by Vice Chairman Vernier and a second by Mr. Sharkey, Chairman Kassly adjourned the meeting at 5:39 p.m. = Page 2 =