TRANSPORTATION COMMITTEE MEETING MINUTES October 21, 2013 The meeting of the Transportation Committee was called to order by Chairman Vernier at 5:00 p.m. Monday, October 21, 2013. Members Present Also Present Rick Vernier Jim County Fields, Engineer Roy Mosley, Jr. Randy Lay, St. Clair County Marty Tom Crawford McGowan Robert Trentman Marc Archer Michael O'Donnell Roy Mosley, Jr. (arrived at 5:07 p.m.) Excused June Chartrand Carol Clark Mr. Vernier presented the minutes from the September 16, 2013 Regular Meeting for review and approval. Motion was forwarded by Mr. O’Donnell, seconded by Mr. Crawford to approve the minutes as presented. All members present voted aye. Mr. Vernier asked if there were any comments on the agenda. No comments were heard. Mr. Vernier presented three resolutions for utility permits. Permit No. 2645 is a permit for Frontier Communications, Inc. granting permission to work within the existing right-of- way of CH 22, Concordia Church Road. The work will replace an existing telephone line. Permit No. 2646 is a permit for Stookey Township Sewer Department to work within the existing right-of-way of CH 84, th 74 Street. The work will repair an existing 6” diameter sanitary sewer line. Permit No. 2647 is a permit for Clearwave Communications granting permission to work within the existing right-of-way of CH 47, Apple Street (Freeburg). The work involves the installation of a new fiber optic cable for high speed service to the Freeburg High School. Mr. Fields stated that the proposed work has been reviewed and approved by the Department . He recommended the approval of all the permits. Motion by Crawford, seconded by O’Donnell to approve the resolutions as presented. All member present voted aye. Mr. Fields explained that the Highway Department currently issues two types of permits for work performed on the existing ROW. A Highway Permit, which is what we just acted on, requires the approval of the Committee and a resolution from the County Board. The second is a Work Permit. A work permit requires an agreement with a specific utility company and a resolution which will cover all future permits. If that agreement is executed and the resolution approved, the work permit can be issued by the Department. A work permit agreement usually involves the major utility companies and eliminates the need to have Committee approval for each permit. With that explanation, Mr. Vernier presented two resolutions to allow Frontier Communications and Clearway Communications to be added to the list of utility companies that can be issued work permits by the Department. Mr. O’Donnell inquired as to the difference in the review process for each permit. Mr. Fields explained that the proposed work must still be submitted, reviewed and approved by the Department. The only difference is that after that process the Department may issue the permit without coming to the Committee and County Board for approval of the resolution. Motion by O’Donnell, seconded by Crawford to approve the resolutions as presented. All member present voted aye. Mr. Vernier presented a resolution to award the materials contract for Section 13-00000-00-GM to Morton Salt for furnishing and delivering rock salt for the 2013/2014 winter season. Mr. Crawford asked how the price compared to the price for last year. Mr. Fields answered that this year’s price was slightly less that last year. The price per ton is about = Page 1 = $0.40 less this year. Mr. Trentman inquired what trucking company we use for the delivery. Mr. Fields informed him that the bid price includes delivery. It is the responsibility of the supplier to hire a trucking company. He asked if we could require that the supplier use County approved trucking companies. Mr. Fields informed Mr. Trentman that this contract does not provide for that situation. As it has been for many years, the delivery is included in the bid price. The Department places an order with the supplier. The contract grants the supplier a specified time frame to deliver the material. Mr. Trentman asked what is the specified time frame ? Mr. Crawford, answered that it is 5 days. He went on to tell Mr. Trentman that he can not remember a time that Beelman Trucking was not used to deliver the salt. Mr. Trentman concluded that he would like to see the opportunity for the trucking services be available to all companies. With no more questions asked, Mr. Fields recommended the accepting the bid from Morton Salt and approving the resolution. Motion by Crawford, seconded by O’Donnell to approve the resolutions as presented. All member present voted aye. With no further issues to discuss, a motion to adjourn by Mr. Mosley, seconded by Mr. Crawford was brought forth. All members present voted aye. Meeting adjourned at 5:24 p.m. = Page 2 =